University of St Andrews journal hosting service

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Presented as part of an Open Access Week event hosted by University of St Andrews Library: 'The humanities and open access: opportunities and challenges'.

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  • examples of support eg how to manage copyright permissions, creating complete digital archive – opportunity to increase visibility and ensure preservation
  • Maintaining continuity and supporting skills across student cohorts – the challenge of supporting change
  • Raising profiles - creating a presence for individuals involved in the life of a journal – opportunities for people
  • Gillian Duncan – case study
  • University of St Andrews journal hosting service

    1. 1. University of St Andrews Library Journal Hosting Service 26 October 2012 Janet Aucock Jackie Proven Gillian Duncan
    2. 2. • Library strategy and service provision which provides the environment where journals can be hosted• Conversations and engagement while setting up and planning journals• Short case study from one of our journal editors
    3. 3. http://ojs.st-andrews.ac.uk/
    4. 4. http://www.st-andrews.ac.uk/library/services/other/journalhosting/
    5. 5. How did we get here? Why do it? Why not?• Real demand and user needs to communicate research• Developing a set of services to support research and opportunities for open access and understanding it• Services already in place: Electronic theses, Research@StAndrews:Full Text, close relationship with the University RIS• The service might also support teaching especially if undergraduate journals developed• Library staff expertise and enthusiasm. Contacts in the open access community• Software .Confidence in OJS. Open source software, widely used, good documentation and strong user community• Scoping up a new Repository support post in 2009. Opportunity• Resourcing. Small initial outlay for hardware. Commitment from ITS for support• Other exemplarsPilot service moving into full service
    6. 6. Service level• Flexible• Decisions on how to pitch the level of library support. Limits. Scale. Partnership with defined areas of high and low level support from the hosting service. Timed support too. Lay out this partnership commitment on our web pages http://www.st- andrews.ac.uk/library/services/other/journalhosting/planning/• Partnership approach. Hosting approach. Library itself is not a publisher. Library acting as electronic distributor – publishing and management devolved to School / Department / editorial board• Broad spectrum of users / audience. Can be staff, postgraduates or undergraduates. Could be service units.• Flexible about content: types of transitions. New journals. Transfer of print to online with continuation of print. So can support different models and histories.• We do ask for a connection with the institution. So the journals and the service are grounded in the University• Library help service and user training for OJS
    7. 7. .Opportunities- Library service perspective• Responding to user needs• Providing electronic access to information and research – a key skill• Library staff development and upskilling. Enthusiasm of library staff. Learning for all library staff• Gets us closer to our users, improves our services and responsiveness• Complements existing services• Opportunity to provide a permanent record of institutional research• Archiving role and potential preservation role• Centralised and sustainable service to host and archive content• Role in supporting users - advice for metadata, harvesting, indexing, reading tools etc.• Library skills help with exposure and discovery of content
    8. 8. Opportunities and even efficiencies• Centralising expertise and advice and offering it to all our journal editors• Resolving common issues and problems• Get the editors communicating with each other. Something we have done informally and probably should do formally eg working lunch to exchange experience• Develop synergies, learn by working together• Electronic legal deposit. New legislation. May be able to coordinate and streamline this. For example in conjunction with the National Library of Scotland
    9. 9. Embedding the service. Sustainability and looking forward• Positive feedback. Better work if we present it online. Raise our game.• New projects develop by word of mouth. New journals now in set up phase• Develop a reputation for a trusted, stable, sustainable service• Archiving role and preservation role• Grey literature, hidden research literature. Otherwise difficult to track down ? Seminar series, reports, projects. Something to consider for the future.• Niche subjects? Or serving a wider disciplinary area? Service seems to offer the potential for a variety of approaches• Potential for added value and extra services in the future. Use of DOI’s and permanent identifiers. Publicising use statisticsReal wins• Genuine satisfaction of making this content available and seeing the finished product• Supporting authors and editors – understanding of open access issues, of business models for publishing journals• Closer relationships with users of the service and learning together• Opportunities for engagement and conversations
    10. 10. Planning a hosted journal• Roles and responsibilities• Concentrating on what OJS software is designed to do• Understanding what is important for each journal• The planning and setup conversations
    11. 11. Learning experience with hosted journals• Open access models – Fully open access / Delayed open access – Complementing print version• Copyright agreements and statements – Creative Commons licences supports full OA – Making author rights explicit in any licence or policy statement – Dealing with previous content and retrospective permissions• Relevance of open access to underlying mission, e.g. – Knowledge sharing / impact / educational aims / visibility for contributors• Policy statements – Making peer review process explicit• Experience of scholarly communication – New skills, particularly for student-led journals
    12. 12. Social Anthropology undergraduate journal Launched March 2012 1865 article downloads for first issue over 500 downloads for latest issue (in 1 month)

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