A special solution for Advertisement Agencies, Public Relations Companies, Media Procurement Agencies, Media Tracking Agencies and Direct Marketing Companies; Workcube Services

1. workcubeSERVICES
A special solution for Advertisement Agencies,
Public Relations Companies, Media Procurement
Agencies, Media Tracking Agencies and Direct
Marketing Companies; Workcube Services

2. Web Tabanl›
Mimari
WorkCube %100 web
tabanl›d›r. Sadece internet
ba¤lant›s› ve browser ile sisteme
eriflilebilir.
Scalable and
High Performance
Workcube can be scaled in
order to meet your company’s
present and future requirements,
regardless of your business
volume, product, customer,
personnel and office number.
High Level
Security
Workcube has high security
standards. Latest security
technologies used in internet
technology are actively used in
Workcube.
Global
Support
Workcube supports all
European and Asian (except
Chinese) languages, currency
and different time zones
Single
Platform
It is the only web-based
software offering the highest
number of features on a
common database until
today.
Workcube HTML pages are
designed in a simplicity which even
beginner level users can
understand. Users start to use
Workcube like using their web
browsers.
Clear
Interface
Effective Access
Control
Only the people you
allow can access the
system and the content.
Structure Open
For Development
Workcube is sold with open
source code to requesting
customers. You develop and
revise Workcube as you want
according to your
requirements.
Your Investments
Are Under
Protection
It protects your existing
investments as it is operated on
Intel and RISC based hardware
and different operating systems
and databases.
Workcube is developed by
observing the industry standards
with ColdFusion and Java. It does
not make you dependent to any
product and platform.
Industry Standards
Support
Workcube is licensed
per server and there is
no user limitation.
Unlimited
User
Solution Specific to
Your Requirements
Web Based
Architecture
Workcube is 100% web-
based. You can only access
the system with internet
connection and browser.
More than 3.500 business
objects in Workcube become a
solution exactly meeting the
specific needs of your business.
You are
ready for
tomorrow
with
Workcube

3. Finance and Budgets
Comprehensive finance management (Current
Account, Cash, Bank, Check/Bond etc.) – Finance
Scenarios – Automatic invoicing from order
record – Defining Expense / Income centers –
Customer current situation reports – Real-time,
versatile corporate financial reports – Budget
planning – Budget reports (Realized/Planned
comparisons) – Campaign budget management
Project and Campaigns
Creating Project/Campaign team - Project
schedule – Project calendar – Related
digital assets – Mass mailing to project
team - Project/Campaign procurements
– Versatile graphical campaign reports
(campaign revenues, labor force and
procurement costs, profit/loss etc.)
Executives
Campaign / Project situation and
profitability tracking – Personnel’s
productivity and time management
tracking – Company’s cash flow tracking
– Versatile customer analysis –
Comparative current activity summaries
– Finance agenda tracking and more
Personnel
Labor force planning – Personnel time management-
Expense reports – Company organizer – Quick access
to digital assets – Quick job approval- Personnel hiring
management – Personnel transactions- Performance
evaluation – Personnel trainings – Authority and
responsibility assignment – Careerplanning
Customers
Customer and business opportunities tracking -
Proposals – Creating order from proposal – Versatile
central corporate customer information tracking
from bank account to contact information /
Customer Balanced Scorecard Reports / Related
meetings / Related documents - Online customer
approvals – Providing the customers the opportunity
to track campaign and works
Suppliers
- Collecting procurement proposals-
Procurement orders- Agreement
management- Delivery/Shipment
tracking- Supplier corporate
information tracking
Workcube is 100% internet technology based enterprise management software. Workcube Services, the solution
of Workcube designed for communication companies, is the software solution increasing the performance of
communication agencies, providing saving from time and expenses and developing the management skills of the
agency. Offering the agency management tools and the communication and marketing tools which the agencies
can use for their customers together, Workcube Services provides competitive advantage to communication
agencies as the most wide-ranging solution. Besides better managing your projects (campaigns), time and employees,
it makes all components of the projects (campaigns) from customers to freelance employees and even to suppliers
can work, share information and communicate over the same system.
WhatisWorkcubeServices?

4. You can obtain, save and share all
information of your customer with a certain
standard with the templates (brief,
preliminary sales, job analysis etc.) included
04 www.workcube.com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
Manage your relation with your
customers as integrated
Workcube Services ensures you to carry out a relation with required
flexibility even with multinational companies having subsidiary companies,
geographical sections, different offices and departments. It provides you
to establish a multi-level and layered relation with your customers. For
example, while you can access information such as industry type, sales
volume and head office address of your customer in company level, you
can save the duty, mobile number and e-mail addresses of the employees
of your customer separately in personal level.
• You will have the opportunity to see and manage all information related
to your customer including branches, employees, orders, the proposals
you have given, agreements you have made, accounting and finance
details, bank accounts, credit cards and related projects (campaigns)
and to create a team responsible from the customer within your
company.
• You will have the opportunity to analyze your customer’s real
profitability, financial risks, projects and the procurement and man/hour
expenses made for the customer as a whole with 360°'a1 customer
performance measurement tools offered by Workcube Services.
• You can allow your customer to access Partner Portal (B2B) and
receive approval for creative works, proposals and budgets and allow
your customer to closely monitor the campaign works.
WhatdoesWork

5. With Workcube Services
• You access detailed information about potential sales instantly at any place.
• You record tracking related to opportunities and grade opportunities.
• You can add proposals and documents related to the opportunities.
• You record and monitor all meetings and discussions performed for converting
the opportunity to sales over the opportunity record.
• You can easily make project record related to that opportunity and assign work.
• You obtain reports such as monthly sales activity, realization rate of opportunities
etc. related to your opportunities.
• The relevant employees throughout the company have the chance to see and
evaluate all information together related to that opportunity.
05www.workcube.com
Develop your business by
managing your opportunities
correctly
Obtaining new customers and following the new project
opportunities of the existing customers are the most
coerced and omitted matters in communication agencies.
Poor management of opportunity process may sometimes
cause you to loose the project and even the customer.
kcubeServicesprovideyou?

6. Manage your works and campaigns
Workcube Services help the company employees and project/campaign teams
to realize their work effectively. It allows full-time employees, freelance and
field employees, suppliers and even the customers to carry out a
project/campaign together.
It allows all activities and information such as creating campaign team, job
assignment, campaign budget tracking, campaign meetings, relevant information
and documents (customer brief, agreements etc.), project sales and procurements,
time spent etc. to be managed from a single center. It allows you to perform
work planning according to different criteria such as work priorities, employee’s
work situation, relevant works etc.
06 www.workcube.com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
• You can create a special team for each
Project/Campaign.
• You assign job to team members together
with detailed information such as targeted
completion date, work priority, other
relevant works, projected budget, projected
time etc. (job assignments made are both
processed to the organizers of the
employees and notified to them by e-mail).
• You ensure that nothing is overlooked by
performing automatic reminders and e-
mail warnings related to work.
• You categorize the works and evaluate
the performance of the employees by
comparing similar works.
• You can compare the estimated and
realized times of the works.
• You allow the employees to access the
information and documents when they
need by adding the files and digital assets
related to the work to project/campaign
page.
• You can associate works with each other
and create a work flow chain.
• You can give different stages to works until
invoicing (design, customer approval,
application, to be invoiced etc.).
• You can enter work-specific note and
content while assigning works.
• You can see all works in progress of an
employee, all work records within a
project/campaign with a single click and
take the completed works out of the
organizer.
• You receive and give proposal within the
scope of the Project/Campaign.
• You can record all notes related to the
Project/Campaign and upload the relevant
documents to the system.
• You monitor the progress of the
Project/Campaign and determine the
delays.
• You can send a common e-mail to all
project team and contact them online.
• You monitor and manage the
Project/Campaign budget.
• You receive realistic reports for man/hour
costs, procurement expenses, materials
used and other expenses related to any
work, campaign or project.
With Workcube Services

7. 07www.workcube.com
"There are many functions increasing and
facilitating communication suchas literature,
correspondence, address book, online
message, conference meeting, note pad,
approval warning etc. within Workcube.”
Manage your corporate & personal
calender and work traffic
With Workcube Services Calender Module, you can record and track detailed
appointment, event, meeting as daily, weekly and monthly. In events, when you
select the participators or the person or communication groups to be notified,
the details of the event are automatically added to the organizer of these
individuals. In this way, you can enter event records specific to work groups,
departments or branches or for the whole company.
• With Workcube calender module, warning message from different channels
can be created for an event record. You can make warning record through
Web with e-mail or SMS delivered on a certain date and time related to the
event records. In e-mail and Web warnings, the warning information is transmitted
together with the detail page link of the event.
• In Workcube organizer, you can make reservation for the physical assets
(meeting room, car, projector etc.) related to the events jointly used in your
company. In this way, the meeting and transportation traffic within the company
is organized significantly.
• With share feature of Workcube calender, the shared calender of an individual
becomes accessible by other users. In this way, directors can closely monitor
the organizers of their employees and make planning conveniently.
• Workcube calender supports all time zones in the world and allows making a
record. With this feature, people in different geographies can participate to the
event at the same time for events such as online video conference, online
training etc.
• Workcube calender module works integrated with “Project Management”
module. All work records added from the Project module is automatically
added to the calender of the relevant employee.

8. Plan and manage the time of your
employees effectively.
Workcube Services provides simple, easy and quick time management,
which is very difficult to monitor for communication agencies whose
main expense item is employees and the time spent by these
employees. The employees use the data available in the system and
make the expense records conveniently without loosing time.
Time spent by the employee is calculated automatically over the
definitions of all costs to the company such as salary, additional allowance
etc. of the employee recorded for the entered time. With the
consolidated reports created automatically over the records for time
spent by each employee, you can see which employee spent how
much time for which job for a certain time interval and the real cost
and profitability of the campaigns, projects and your customers, evaluate
the performances of the employees by comparing the ones performing
a similar work and make work planning among the employees.
With Workcube Services Time Management module
• You monitor the time utilization of your employees with most up-to-
date version.
• You know the real time spent for every work.
• You can compare planned and realized time of the works.
• You measure real labor force cost within the company and make your
invoicing more realistic and accurate.
• You can monitor time spent based on employee, customer, work,
campaign, department and branch.
• You can save the records for the time spent as PDF and Excel document,
send as e-mail through the system or print them.
08 www.workcube.com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
With Workcube Human Resources
Management, you can manage all information
and operations related to your employees from
personnel transactions to hiring.

9. Finance, Accounting, Budget and Invoice modules, which take place within Workcube
Services and work as fully integrated with each other and other Workcube
modules, allow you to manage the expenses and incomes and cash flow of your
company in the most effective manner.
Besides classical finance management functions such as current account, cash, bank
and check/bond etc., the finance module also has Finance Scenario module allowing
you to better monitor your cash flow by performing financial scenario assemblies for
the future and cost management module which allows effective management of all
procurement and expenses.
For any kind of financial statement and book registry suitable to international and
Turkish accounting standards, Workcube Accounting module works fully integrated
with Finance and Invoice modules and allows to prepare all legal calculations and
documents (including e-statement convenience).
Workcube is a suitable solution for all companies operating in international markets
or working with international customers as it supports different language, currency
and tax calculations.
• You can add unlimited amount of line to
the invoice.
• You can issue invoice over the templates
prepared according to your request (you
determine the amount of details on it).
• From the invoice, you can track the payments
and the procurements made based on the
work or project subject to this invoice.
• It allows you to perform time spending
integration, man/day, man/hour invoices
easier and faster.
• Received and issued invoice records are
reflected instantly to the budgets as realized
figures.
• You can associate other relevant documents
and procurement invoices with the invoice.
Manage your money and the budget of your
customers in the most effective manner
You do not skip any invoice with Workcube
The invoice module works as integrated with project and order modules and makes it very
easy to issue invoice. The work, which the relevant employee states over the order record
that it will be invoiced, is converted into invoice with one click by the finance department
by automatically using the details in this record.
• You can define unlimited amount of budget.
• You can perform budget record based on
Campaign/Project, Customer and Customer
Campaign Team.
• You can define unlimited amount of
expense/income center, budget item and activity
type for being used in the budgets.
• As the budget module is directly integrated
with invoice, finance and accounting modules,
you can obtain the planned and realized reports
related to the budgets with a single button.
• You can convert the budgets you have prepared
into PDF and Excel table and print them.
• You can copy the budgets and do not loose
too much time for the budgets you prepare
for similar projects.
• You can add logo and contact details of your
company to your budgets and make them
specific to your company.
You can make your budget plans more comfortably and quickly with Workcube
Preparing a budget specific to each work and campaign for your customers is a time-consuming
work and generally submitted to the customer by being prepared in different ways by every
account executive. Workcube Services Budget module allows you to record and monitor campaign
budgets you will develop for your customers and also allows you to monitor your general budget
within your company. As all plans are recorded in the system, retrospective controls on budgets
can be made by all relevant employees. A standard is brought for your budget plans and it
becomes easier to prepare and manage.
09www.workcube.com

10. Activate your procurements and
relations with your suppliers.
Workcube Services Procurement module allows you to manage all
procurements you perform for your company or your customers with
the most efficient and optimum cost. It is possible for you to include
your suppliers as a part of your campaign and projects.
10 www.workcube.com
workcube WHAT DOES WORKCUBE SERVICES PROVIDE YOU?
"Procurement module improves your relations with
your suppliers and also significantly reduces your
procurement costs. It transforms the business and
relations with your suppliers into flexible and
cooperation based business processes."
With Workcube Services Procurement Module
• You carry out the request and procurement plans in realistic and with
maximum profit.
• You associate your procurements with sales orders or relevant
project/campaign and monitor the expenses based on work, customer and
project.
• You can issue automatic invoice from the procurement order record.
• You can perform verification controls by comparing the procurement
records and received invoices.
• You can classify your suppliers by considering factors such as price, quality,
service level, supply time etc. and maximize your control and bargaining
power on your supply chain.
• You can define non-approved procurement freedom up to a certain amount
of money (budget) to ensure your procuring employees become more
effective and to control them and create approval and notification hierarchy
for procurement processes by creating workflows within the system.
• You can request proposal from more than one supplier with a single
proposal record with the procurement proposals and monitor requested
and received proposals from a single center.

11. Manage your digital asset
Workcube Services allows you to store all documents and digital
assets in your company securely on a central database and share with
all of your employees independently from the geography.
All documents uploaded to the system during transactions such as
customer record, project, work, invoice and order on the system are
collected in the Assets module centrally.
It is possible to display the digital assets in list or thumbnail format, to
record keywords related to the assets and to make search with different
criteria such as word, document type, saved by etc. is possible in
Workcube. All formats of documents such as logos, product visuals,
package designs, design samples and brochures etc., presentations, video
and audio records can be uploaded.
Workcube Services allows you to easily find the document and digital
assets, to maintain your company’s and customers’ standards by ensuring
that everyone in the company use the most correct document or visual,
to reduce your costs and to increase the productivity of your employees.
It develops teamwork and cooperation by allowing everyone to access
the required information and document at the required time.
11www.workcube.com
You can easily manage CD, book,
projection device, computer, software,
car, logo, proposal, agreement and
moreover all of your digital and physical
assets with Workcube.

12. www.workcube.com, info@workcube.com, +90 212 2700522 (pbx)www.workcube.com, workcube@workcube.com, +90 216 428 39 39 (pbx)