What we learned from a multi-year web transformation project: People, tools, and 5 monster lessons.

1. MONSTERProject Management for Creative Teams
REBECCA NORAN // UNIVERSITY OF MINNESOTA WEB PEOPLE // MARCH 23, 2018

2. What this presentation will cover

3. AHC Web
Transformation

4. ?
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The web was a mess!

5. We
imagined
it being
better.

6. We made a plan to improve it. We made the
plan happen. It took a while.
Intensive Drupal upgrade = ~2.5 years.
Proposal: October 2012. One code base update: November 2017. Also: Not the only project!

7. We made the web better!
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8. Tools

9. Web resources: Self-service

10. Smartsheet: Inventory of sites and people

11. Done Done: Keep track of developer tasks

12. Trello: Tracking launches, view in Google cal

13. Google Drive: Email templates

14. Google group: AHC web community

15. And not to forget these monsters...

16. U platform Drupal 7: Way early adopters!

17. Nokomis Web Theme

18. AHC Bios System
Streamline with shared bios

19. People

20. Team
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23. Extended team: Contractors
Many moving pieces and people, all working
toward the same deadline
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24. Web Community: Clear roles + info
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26. Monster Lessons
Have a
vision and
roadmap
Stay on track
with deadlines
Check in while
continuously
improving
Celebrate
milestones!
Keep the
focus

27. Have a vision and a roadmap
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28. Stay on track with deadlines
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29. Keep the focus with selective improvements
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30. Check in and adapt as needed while
you continuously improve
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31. Celebrate milestones!
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32. Slides at: z.umn.edu/monsters
Thank
you!
It’s gong
time!