2. AGENDA
• Welcome • Financial report, balances, income &
expenditure
• Apologies for absence
• Items for general discussion
• Minutes of previous general meeting • Ideas of expenditure to improve
service
• Vote to agree true record of previous • Internet streaming
meeting
• Officer Updates
• Matters arising from last meeting
• Election of Committee
• New members wishing to apply for full • Formal vote of coopted positions of
membership at next meeting Treasurer and Membership
Development Officer
• Election of full members/associate
membership • Calendar of events
• Changes to Constitution & Rules for • Any other business
Membership
• Closing remarks, date next meeting
3. AGENDA
• Financial report, balances, income &
expenditure
• Apologies for absence
• Items for general discussion
• Minutes of previous general meeting • Ideas of expenditure to improve
service
• Vote to agree true record of previous • Internet streaming
meeting
• Officer Updates
• Matters arising from last meeting
• Election of Committee
• New members wishing to apply for full • Formal vote of coopted positions of
membership at next meeting Treasurer and Membership
Development Officer
• Election of full members/associate
membership • Calendar of events
• Changes to Constitution & Rules for • Any other business
Membership
• Closing remarks, date next meeting
4. AGENDA
• Financial report, balances, income &
expenditure
• Items for general discussion
• Minutes of previous general meeting • Ideas of expenditure to improve
service
• Vote to agree true record of previous • Internet streaming
meeting
• Officer Updates
• Matters arising from last meeting
• Election of Committee
• New members wishing to apply for full • Formal vote of coopted positions of
membership at next meeting Treasurer and Membership
Development Officer
• Election of full members/associate
membership • Calendar of events
• Changes to Constitution & Rules for • Any other business
Membership
• Closing remarks, date next meeting
5. AGENDA
• Financial report, balances, income &
expenditure
• Items for general discussion
• Ideas of expenditure to improve
service
• Vote to agree true record of previous • Internet streaming
meeting
• Officer Updates
• Matters arising from last meeting
• Election of Committee
• New members wishing to apply for full • Formal vote of coopted positions of
membership at next meeting Treasurer and Membership
Development Officer
• Election of full members/associate
membership • Calendar of events
• Changes to Constitution & Rules for • Any other business
Membership
• Closing remarks, date next meeting
6. AGENDA
• Financial report, balances, income &
expenditure
• Items for general discussion
• Ideas of expenditure to improve
service
• Internet streaming
• Officer Updates
• Matters arising from last meeting
• Election of Committee
• New members wishing to apply for full • Formal vote of coopted positions of
membership at next meeting Treasurer and Membership
Development Officer
• Election of full members/associate
membership • Calendar of events
• Changes to Constitution & Rules for • Any other business
Membership
• Closing remarks, date next meeting
7. AGENDA
• Financial report, balances, income &
expenditure
• Items for general discussion
• Ideas of expenditure to improve
service
• Internet streaming
• Officer Updates
• Election of Committee
• New members wishing to apply for full • Formal vote of coopted positions of
membership at next meeting Treasurer and Membership
Development Officer
• Election of full members/associate
membership • Calendar of events
• Changes to Constitution & Rules for • Any other business
Membership
• Closing remarks, date next meeting
8. AGENDA
• Financial report, balances, income &
expenditure
• Items for general discussion
• Ideas of expenditure to improve
service
• Internet streaming
• Officer Updates
• Election of Committee
• Formal vote of coopted positions of
Treasurer and Membership
Development Officer
• Election of full members/associate
membership • Calendar of events
• Changes to Constitution & Rules for • Any other business
Membership
• Closing remarks, date next meeting
9. AGENDA
• Financial report, balances, income &
expenditure
• Items for general discussion
• Ideas of expenditure to improve
service
• Internet streaming
• Officer Updates
• Election of Committee
• Formal vote of coopted positions of
Treasurer and Membership
Development Officer
• Calendar of events
• Changes to Constitution & Rules for • Any other business
Membership
• Closing remarks, date next meeting
10. CONSTITUTION CHANGES
Proposal 1
7.
Mandatory Officers
At each Annual General Meeting of the Charity the full members shall elect from amongst those
who have been full members for 6 months immediately proceeding the election, a Chairman,
Secretary, Treasurer and Station Manager (the “Mandatory Officers”), who shall hold office from
the conclusion of that meeting until the next election of Mandatory Officers required under this
clause 7 and clause 8.
At each Annual General Meeting of the Charity the full members shall elect
from amongst those who have been full members for 6 months immediately
proceeding the election, a Chairman, Secretary and Treasurer (the
“Mandatory Officers”), who shall hold office from the conclusion of that
meeting until the next election of Mandatory Officers required under this
clause 7 and clause 8.
11. CONSTITUTION CHANGES
Proposal 2
8.
Executive Committee
8.1 The Executive Committee shall consist of not less than 5 officers and not more than 6
officers being:
i) The Mandatory Officers specified in Clause 7;
ii) Not less than 1 General Officer and not more than 2
General Officers elected at the Annual General Meeting, being:
* Communications Officer
* Membership Development Officer
8.1 The Executive Committee shall consist of not less than 4 officers and no
more than 6 being:
1) The Mandatory Officers specified in Clause 7
2) Officers in the posts of
* Station Manager
* Communications Officer
* Membership Development Officer
3) General charity officers if none of the posts in 8.1.2 are filled
12. CONSTITUTION CHANGES
Proposal 3
11.
Meetings and Proceedings of the Executive Committee
11.5
Three voting Officers of the Executive Committee shall be deemed as a quorum.
11.5
Two voting Officers of the Executive Committee shall be deemed as a
quorum.
13. RULES FOR MEMBERSHIP
CHANGES
• 4.1.3 Those persons standing for election must attend the meeting, and the proposer and
seconder must also be in attendance. Those persons standing for election must not be present
during the election.
• 4.1.3 It is strongly recommended those persons standing for election must
attend the meeting, and that the proposer and seconder must also be in
attendance. Those persons standing for election must not be present during
the election.
14. AGENDA
• Financial report, balances, income &
expenditure
• Items for general discussion
• Ideas of expenditure to improve
service
• Internet streaming
• Officer Updates
• Election of Committee
• Formal vote of coopted positions of
Treasurer and Membership
Development Officer
• Calendar of events
• Any other business
• Closing remarks, date next meeting
15. AGENDA
• Items for general discussion
• Ideas of expenditure to improve
service
• Internet streaming
• Officer Updates
• Election of Committee
• Formal vote of coopted positions of
Treasurer and Membership
Development Officer
• Calendar of events
• Any other business
• Closing remarks, date next meeting
16. FINANCIAL REPORT
• Current Account. £3972.40
• Business Account. £21,376.86
• Reserve Fund. £15,000
• Available Fund. £6376.86
• Cash
Correct as of 13:00 27th Sept 2011
29. FINANCIAL REPORT
• Bank Accounts
• Open accounts that are more suitable for the funds
we have available
• Useof cheques
• Charity paying its suppliers and expenses
• Charity collecting its membership fees
• Supplementaryincome
• Co-op Charity Card
• HRC eStore
• Gift Aid
30. ITEMS FOR GENERAL
DISCUSSION
• Ideas of expenditure to improve service
• Internet streaming
31. NEWSROOM PROPOSAL
• Newsroom equipment would be the same as used for
Outside Broadcasts
• Upgrade Myriad to enable voicetracking and log access on
laptop
• Buynew mixer which integrates with Myriad and would
enable voicetracking and show records to be done in
newsroom allowing normal studio training to continue in
other main studio
35. AGENDA
• Officer Updates
• Election of Committee
• Formal vote of coopted positions of
Treasurer and Membership
Development Officer
• Calendar of events
• Any other business
• Closing remarks, date next meeting
36. AGENDA
• Election of Committee
• Formal vote of coopted positions of
Treasurer and Membership
Development Officer
• Calendar of events
• Any other business
• Closing remarks, date next meeting
37. STATION MANAGERS
REPORT
• New engineering room sorted
• Production office emptied and sorted
• Equipment & Asset tracking now underway
• Programming moving forward under the guidance of SL &
DM
• New server installed and running
• Internet Broadcasting via our website being explored
• Studio Engineer (external) has been appointed to resolve
desk issues
40. MEMBERSHIP DEVELOPMENT
OFFICER REPORT
• Missing in action
• Naturally progression
• Induction meetings
• Training and development
41. AGENDA
• Election of Committee
• Formal vote of coopted positions of
Treasurer and Membership
Development Officer
• Calendar of events
• Any other business
• Closing remarks, date next meeting
42. AGENDA
• Formal vote of coopted positions of
Treasurer and Membership
Development Officer
• Calendar of events
• Any other business
• Closing remarks, date next meeting
43. CALENDAR OF EVENTS
• Sat 1st Oct - last day to pay fees or membership lapses
• Sat Dec 3rd - High Chelmer Christmas Outside Broadcast
and collection
• Sat Dec 3rd - HRC Christmas Bash
• End Dec - cut off awards entries
• Fri 30th Mar - Sun 1st Apr 2012 - HBA Conference, AGM
and Annual Hospital Radio Awards
