User Guide
Getting Started .............................................................................................................
Getting Started                  3
Installing the Worker PluginGetting started with ManageWP is easy. The first step involves installing our Worker Plugin on...
Activate the plugin.Return to the ManageWP Dashboard and click Add Site.The worker plugin is now installed and your site a...
If you’re familiar with WordPress then you know how easy it is to install plugins from thedashboard. Log in to the site th...
You should now proceed straight away to adding the site to ManageWP.3. Uploading with FTPSome website administrators prefe...
8
On your computer navigate to the location of the unzipped worker plugin and on your servernavigate to yoursite/wp-content/...
Adding a WebsiteAs soon you have added the Worker Plugin to your website you must claim it from theManageWP Dashboard. The...
3. Advanced SettingsClicking on the Advanced link will bring up your group settings.When you add a website you can assign ...
Bulk Adding and Exporting WebsitesYou can easily bulk add or export your websites using ManageWP. You can use a simple CSV...
Exporting SitesYou can export information about your sites as well. These will be exported as a CSV containingyour sites’ ...
Getting to Know Your Admin AreaWhen you log in to ManageWP you’ll arrive on the ManageWP Dashboard. As a WordPressuser, th...
You can read in-depth tutorials if you want to learn more about these tasks:   ●Clean up spam comments and post revisions ...
Pageview StatisticsThis widget provides you with statistical information about your WordPress traffic. You can filterby ju...
SearchSearch your posts (including posts, pages and custom post types), themes and plugins. Thiscan be useful if you’re se...
It is easy to remove any widgets from the ManageWP. When you’re on your Dashboard look inthe top right hand corner, where ...
ToolsThe tools section contains the main management tools that ManageWP offers. If you want to dosomething to one of your ...
OptionsThe final group of menu items is the options group. These are options deal specifically withManageWP, as opposed to...
ManageWP SettingsIt’s easy to customize ManageWP so that it provides the perfect management tools for yoursetup. We know t...
Ignore UpdatesLists all of the plugins and themes that you’ve chosen to ignore from the Right now widget onthe ManageWP Da...
Max Requests per IP AddressTo speed up loading, ManageWP communicates with your blogs simultaneously. This option letsyou ...
BillingBilling provides you with billing information about your ManageWP Account. You can also edityour credit card detail...
Notification SettingsLife can get busy, and it’s easy to forget to take care of WordPress updates, backups or otherstasks ...
Using AlertsManageWP provides a powerful suite of alerts, which is important for staying on top of yourWordPress sites. Ou...
Backup         27
Backing Up Your Websites Using ManageWPBacking up your sites is an important part of managing your websites, and ManageWP ...
1.Backup type - choose whether you want to backup your whole site or just your database   2.Number of backups to keep - yo...
You will need to have your login details for whichever service you choose to use.You can test your connection by clicking ...
Automating Your BackupsAs well as backing up a single website you can create backup tasks. You can create as manybackup ta...
b) Choose websitesChoose the sites that you wish to back up, either individual sites or by group.c) Choose your backup loc...
Your backup task is scheduled. Now you have regular backups and a whole pile of peace ofmind.                             ...
Manage Your ManageWP BackupsBackups are the cornerstone of maintaining ongoing security for your websites. There are plent...
If any backups have failed you can click on the Show Report link to find out the reason why.                              ...
Troubleshooting BackupsSometimes a backup can fail. There can be a number of different reasons for this. Before youpanic, ...
It’s everyone’s worst nightmare: your site has failed, been hijacked, or just fallen to pieces. Thisis why it is so import...
Using the ManageWP Clone ToolIf you are unable to restore a backup from the website options, you can use the clone tool to...
2. Re-Add Your Site to ManageWPYou will need to drop the site from ManageWP and then reinstall it. To remove a site fromMa...
4. Clone SiteNow it’s time to log in to ManageWP. Navigate to Install or Clone WordPress. Input the locationof the backup ...
Don’t forget to input your admin username!You’ll be asked if you’re sure, select Yes and your site backup will be restored...
2. Restore your databaseThe first thing you need to do is to upload your MySQL database backup. To do this, log in toyour ...
You’ll see a list of all of your database tables. You will need to drop these.Scroll down to the bottom and select Check A...
You will be asked if you’re sure you want to drop the tables. Select Yes.When the tables are successfully dropped your dat...
You will now need to find the correct file to upload. Click on Choose File and navigate to thefolder where you unzipped yo...
If it’s just your database that has been corrupted then your site will be restored. However, if yourfiles are also missing...
Manage         47
Add Users to a WebsiteManageWP gives you the power to add users to your websites, including single websites,multiple websi...
When you’re happy click “Add User”.Your user is now added to your WordPress sites.                                        ...
Manage UsersWith ManageWP, you have full control to manage your WordPress users. For example, you maywant to change your a...
There are some changes that you can make to your users:   1.change role   2.change password   3.deleteWhen you’re happy cl...
Auto Log-in to Your WebsiteOur unique one-click technology means that once you are logged in to ManageWP you arelogged in ...
Visiting Your Remote DashboardYou can also visit your Dashboard on your remote site. To do so just hover over the website’...
If you click “Open Admin Panel” you will directed to the WordPress Dashboard on your remotesite.It’s really that easy to n...
Clean up Spam Comments and Post RevisionsYou can use ManageWP to tidy up your websites’ post revisions and spam comments. ...
Cleaning up Post RevisionsTo clean up your post revisions you can either click Clean All or use the dropdown to chooseindi...
57
Optimize Your DatabaseOptimizing your database is an important task when running a WordPress website. Over time,your MySQL...
Put Your Website into Maintenance ModeWhat happens when things go horribly wrong or you want to redesign your WordPress si...
Advanced options let you choose which user roles are able to see the front end of the site (youmay want to hide it from su...
Deactivate Maintenance ModeTo deactivate maintenance mode, simply bring up the flyout menu again and selectmaintenance mod...
Install and Manage Plugins and ThemesHaving complete control over your plugins and themes is important for managing WordPr...
●Activate plugins after upload - check this to activate a plugin after it has uploaded. If you       do not check this you...
Searching the repository will bring up a list of available themes which you can install to yoursites. If you wish to activ...
You cannot delete active plugins as they must be deactivated first. Therefore, to delete a pluginthat is active, first fin...
Copying a Plugin or Theme From One Site to AnotherYou can use ManageWP to copy a plugin or theme from one site to another....
Manage Website GroupsManageWP makes it easy to organize your websites. The more sites you manage, the morevaluable the abi...
Add a New GroupTo add a new group click on Add New located on the left under the My Groups section.You’ll now be able to a...
Delete/Change a Group NameTo delete a group or change its name, simply hover over the Group Name and select rename ordelet...
Migrate to a New Hosting ProviderIf you’ve ever changed hosts, you’ll know that migrating a website from one hosting provi...
Backup your site. If you need more detailed instructions you can follow this tutorial.When the backup is complete, go back...
3. Create an Add-on domainYou need to create an add-on domain at your new hosting account. This will let you associateyour...
You now need to install WordPress. You can do this either by using Fantastico or by manualinstallation.Make sure to instal...
Make note of the location of the backup.6. Re-add your Website to ManageWPOnce your nameservers have updated, delete your ...
You’ll be asked if you’re sure. Click OK.After a few minutes you’ll get a window saying that everything’s okay.Your site h...
Using Manage WP to Run CodeProfessional package users can use ManageWP to run code on their sites. This uses PHPeval() cod...
Your results will be output below:Note that ManageWP is not responsible for the code that you run on your sites. Use this ...
Change the ManageWP Worker Plugin BrandingFor those who are managing websites on behalf of clients, we understand that you...
79
Add Sub-users to your ManageWP AccountYou may want to give access to your ManageWP account to other people. You can give p...
The sub-user will receive an email confirmation telling them that they have been invited tomanage your websites. When they...
WordPress Multisite and ManageWPWe are often asked what the differences are between WordPress Multisite and ManageWP, andi...
It is possible to manage your Multisite network with ManageWP. You will need to networkactivate the ManageWP worker plugin...
Remove All Websites from ManageWPYou can remove all of your websites from ManageWP in one go. This can be useful if you ar...
Monitor          85
Google Analytics IntegrationYou can use Google Analytics with ManageWP. Google Analytics is a comprehensive webanalytics t...
Once you have granted access you will be returned to the ManageWP Dashboard.You can now view your Google Analytics in your...
88
Check for Broken LinksBroken links lead to pages that do not exist, throwing up a 404 error. These can be annoying foryour...
90
Monitor Your Websites’ SEO and Keyword RankingsManageWP provides business customers with information about your SEO, makin...
You can enter 5 x your website limit of keywords. So, for a ManageWP account with 10 sitesyou can add 50 keywords. ManageW...
93
Traffic  ●Alexa - your ranking on Alexa  ●Compete rank - your ranking on Compete                                          ...
SEOMoz  ●Mozrank - SEOMoz link popularity score  ●Backlinks - your SEOMoz ranking for backlinksTwitter  •   Retweets - the...
●StumbleUpon - number of StumbleUpons  ●Reddit - number of votes on Reddit  ●Diggs - number of gigsOn-page links  ●Meta ro...
Spell Check Your WebsiteWorried about your web content? You should be. Good web content is important for maintainingprofes...
Uptime & Downtime MonitoringIt’s important that your website stays up at all times. If your site goes down you could loseb...
SMS Alert:Dashboard widget:Just another one of the ways that ManageWP helps you to manage your sites, all of the time.    ...
Deploy         100
Install a Website Using ManageWPYou can use ManageWP to install a new WordPress website.To do this you will need the follo...
Add the user to the database.Give your user the necessary permissions.You’re now ready to install your site using ManageWP...
3. Log in to ManageWPLog in to the ManageWP Dashboard. Navigate to Tools > Install & Clone WordPress.Click Clean WordPress...
A window will pop up asking you if you want to go ahead.If the install is successful you’ll get the following message:    ...
Your new WordPress website is now ready to go!                                                 105
Clone a Website Using ManageWPManageWP gives you the tools you need to quickly and easily clone a WordPress site for rapid...
Click Create Database.2. Add a User to Your DatabaseYou need to add a user to your database. Scroll down to Add New User.A...
You’re now ready to install your site using ManageWP.3. Select the WebsiteLog in to the ManageWP Dashboard. Navigate to To...
Make sure to exclude any folders you don’t want to be cloned, and to include any folders thataren’t wp-content, wp-include...
You’ll be asked if you’re sure. Make sure you are!!!                                                                      ...
FTP DetailsYou should test your connection before cloning your website, this will help you to make sure thatyour FTP conne...
MySQLYour MySQL database should have a unique name. Make sure you don’t overwrite one of yourother sites’ databases.When y...
Publish          113
Bulk Add LinksYou can bulk add links to your WordPress websites. Perhaps you want to add a link to your ownsite from all o...
Your links will now be added to your sites.                                              115
Bulk Add ContentNeed to produce content for all your websites very quickly? You can add both posts and pagesto your WordPr...
Click publish as usual and your content will be added.                                                         117
Secure         118
Check Your Website for MalwareManageWP uses Google’s safe browsing tool to check your websites for malware. The toolchecks...
120
Check Your Websites’ SecurityManageWP uses Sucuri’s site security tools to scan your website. Sucuri provides web basedint...
122
Restrict Access to your Account by IP AddressWe take security very seriously at ManageWP. We use OpenSSL implementation to...
Increase Your Website Security with Two FactorAuthenticationYou can increase the security of your website by adding two-st...
You will now receive an email:And/or an SMS:Input your code and you’ll have access to ManageWP!                           ...
Useful Links •   ManageWP Homepage •   ManageWP Blog •   Community Forum •   Roadmap •   Affiliates •   WordPress Codex   ...
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Manage wp user guide

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ManageWP helps you manage all your WordPress sites from one dashboard, keeping them updated and secure. Our entire user guide is now downloadable as PDF!

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Manage wp user guide

  1. 1. User Guide
  2. 2. Getting Started ..............................................................................................................................3 Installing the Worker Plugin .......................................................................................................4 Adding a Website .....................................................................................................................10 Bulk Adding and Exporting Websites .......................................................................................12 Getting to Know Your Admin Area ...........................................................................................14 ManageWP Settings ................................................................................................................21 Notification Settings .................................................................................................................25 Using Alerts .............................................................................................................................26Backup ........................................................................................................................................27 Backing Up Your Websites Using ManageWP.........................................................................28 Manage Your ManageWP Backups .........................................................................................34 Troubleshooting Backups ........................................................................................................36 Restore a Backup ....................................................................................................................36Manage .......................................................................................................................................47 Add Users to a Website ...........................................................................................................48 Manage Users .........................................................................................................................50 Auto Log-in to Your Website ....................................................................................................52 Clean up Spam Comments and Post Revisions ......................................................................55 Optimize Your Database ..........................................................................................................58 Put Your Website into Maintenance Mode ...............................................................................59 Install and Manage Plugins and Themes ................................................................................62 Manage Website Groups .........................................................................................................67 Migrate to a New Hosting Provider ..........................................................................................70 Using Manage WP to Run Code ..............................................................................................76 Change the ManageWP Worker Plugin Branding....................................................................78 Add Sub-users to your ManageWP Account ...........................................................................80 WordPress Multisite and ManageWP.......................................................................................82 Remove All Websites from ManageWP ...................................................................................84Monitor ........................................................................................................................................85 Google Analytics Integration ....................................................................................................86 Check for Broken Links ...........................................................................................................89 Monitor Your Websites’ SEO and Keyword Rankings .............................................................91 Spell Check Your Website........................................................................................................97 Uptime & Downtime Monitoring ...............................................................................................98Deploy .......................................................................................................................................100 Install a Website Using ManageWP.......................................................................................101 Clone a Website Using ManageWP.......................................................................................106Publish .......................................................................................................................................113 Bulk Add Links .......................................................................................................................114 Bulk Add Content ...................................................................................................................116Secure .......................................................................................................................................118 Check Your Website for Malware ...........................................................................................119 Check Your Websites’ Security ..............................................................................................121 Restrict Access to your Account by IP Address .....................................................................123 Increase Your Website Security with Two Factor Authentication ...........................................124Useful Links ...............................................................................................................................126 2
  3. 3. Getting Started 3
  4. 4. Installing the Worker PluginGetting started with ManageWP is easy. The first step involves installing our Worker Plugin onany WordPress site you intend on managing with ManageWP. This plugin enables ManageWPto communicate with your website. Once the plugin is installed you can claim the site from theManageWP Dashboard.Important! You should only install the Worker Plugin when you are ready to claim yoursite from the ManageWP Dashboard. Once the plugin is installed, your website can beclaimed by any ManageWP account. Claiming your own site straight away closes theloop and prevents any security issues.There are three main ways you can install the Worker Plugin: 1.From ManageWP 2.The WordPress Dashboard 3.Uploading with FTPThe Worker Plugin is in the WordPress repository, and you can simply search for it in yourdashboard. Navigate to Plugins > Add New. Another viable option is to upload the plugin usingan FTP client.Let’s take a look at each of these methods.1. Installing From ManageWPWhen you add a site to ManageWP, it will automatically check to see if the worker plugin hasbeen installed. If it hasn’t you’ll receive this message:Clicking on the ManageWP Worker plugin link will direct you to the login page for your websiteor, if you are already logged in, the installation page for the ManageWP worker plugin.If you aren’t already logged in to your website, log in now. Once you are logged in, click InstallNow, under the ManageWP Worker. 4
  5. 5. Activate the plugin.Return to the ManageWP Dashboard and click Add Site.The worker plugin is now installed and your site added to ManageWP!2. Installing via the WordPress Dashboard 5
  6. 6. If you’re familiar with WordPress then you know how easy it is to install plugins from thedashboard. Log in to the site that you wish to manage using ManageWP.Navigate to Plugins > Add New:In the search box type in “managewp worker”The first search result that appears should say “ManageWP Worker”. Click Install Now.When the plugin has installed click Activate Plugin. 6
  7. 7. You should now proceed straight away to adding the site to ManageWP.3. Uploading with FTPSome website administrators prefer to upload their plugins using an FTP client. If you’re one ofthese admins, you can follow the steps below to manually install the Worker plugin using anFTP client like Filezilla. Here’s how you do it:Download the ManageWP Worker Plugin.Unzip the plugin.Open your FTP program and log in. If you do not know your FTP login credentials you shouldcheck with your web host.On the left hand site you’ll see your local site (i.e. your computer) and on the right you will seeyour files stored on your server. 7
  8. 8. 8
  9. 9. On your computer navigate to the location of the unzipped worker plugin and on your servernavigate to yoursite/wp-content/plugins. To upload the plugin all you have to do is drag theplugin folder to the correct location on your server. Like so:Finally, you need to activate your plugin. Log in to your WordPress Dashboard on your website.Navigate to Plugins > Installed PluginsUnder the ManageWP - Worker Plugin click Activate.The Worker Plugin is now installed and activated. You should immediately claim your site byadding it to ManageWP. 9
  10. 10. Adding a WebsiteAs soon you have added the Worker Plugin to your website you must claim it from theManageWP Dashboard. The steps to do this are simple:1. Log in to the ManageWP DashboardYou can log in here with the username and password that you have already created.2. Add WebsiteOn the left hand menu navigate to Tools > Add Website.A pop-up will appear. Add your Website URL and Admin Username:You can go ahead and add the site, or if you want greater control over how your site is imported,click on the Advanced settings. 10
  11. 11. 3. Advanced SettingsClicking on the Advanced link will bring up your group settings.When you add a website you can assign a color to it to make it stand out on the Dashboard.Perhaps you have a development site you use regularly, or want to be able to see yourhomepage easily.You can also use the advanced settings to assign your website to a group. Click on a pre-existing group by selecting it from the list, or create a new group. More than one group can becreated by separating the group names with commas.Once you’re happy, click Add Site. Your site is now managed by ManageWP! 11
  12. 12. Bulk Adding and Exporting WebsitesYou can easily bulk add or export your websites using ManageWP. You can use a simple CSVfile to import all your websites at once, saving you loads of time. Remember: you must first havethe ManageWP Worker Plugin installed on your sites to get started.To import / export your files navigate to Bulk Add or Export Websites.In your favorite text editor make a list of all of the domains that you want to claim. Here’s whatyou need to include:WordPress site URL, WordPress Username, separated by commas.You can also specify a group name as a third column. Separate each group name with a |Like so:http://mysite.com,admin,group1|group2|group3http://mysite2.com,admin,group2http://mysite3.com,admin,group1|group3When you have added your text save your file as a CSV.Upload!On your ManageWP Dashboard, navigate to Bulk Add or Export Websites.On your WordPress dashboard click “Upload a file”. If you are importing a website that alreadyexists in ManageWP you can remove it first. This will get rid of any group assignments orbackup tasks you have created for that website.Your files will now be uploaded to ManageWP! 12
  13. 13. Exporting SitesYou can export information about your sites as well. These will be exported as a CSV containingyour sites’ domain names, admin usernames and any groups that they have been assigned to.To do so, click the “Download CSV” button and the file will be downloaded. 13
  14. 14. Getting to Know Your Admin AreaWhen you log in to ManageWP you’ll arrive on the ManageWP Dashboard. As a WordPressuser, the layout will be familiar to you but the content is quite different. The ManageWPDashboard provides all of the functionality that you need to manage all of your WordPresswebsites in one place. This powerful set of tools will completely transform how you interact withyour WordPress websites.Let’s take a look around so you can familiarise yourself with the Dashboard and Navigation.1. DashboardThere are seven main dashboard widgets that each give you information about the sites you aremanaging.Right nowThis widget gives you information on the status of your sites right now. At a glance, you can seewhich of your WordPress sites need to be updated along with which plugins and themes needupdating. You can also see how you can optimize your sites’ performance by removing postrevisions and spam comments, and optimizing your database. Just a few clicks and you’ll haveperformed all of these tasks. 14
  15. 15. You can read in-depth tutorials if you want to learn more about these tasks: ●Clean up spam comments and post revisions ●Optimize your databaseRecent CommentsThis section gives you information about recent comments on all of your WordPress websites.You can edit, spam, trash, approve and unapprove comments for all of your sites in one place.This makes keeping track of comment moderation so much easier.Server LogsServer logs provide you with information on any WordPress errors. Sometimes your site may behaving problems that prevent it from running or performing correctly. This widget will show youany errors or warnings that might be a result of poorly coded plugins and plugin conflicts, as wellas other information that developers can use to prevent any future issues. (available with ourBusiness package). 15
  16. 16. Pageview StatisticsThis widget provides you with statistical information about your WordPress traffic. You can filterby just one site or show all sites. The useful widget helps you to monitor your site’s traffic. Youcan also see how all of your sites are performing as a group, and compare to the past. As wellas the default ManageWP stats widget, you can use Google Analytics to monitor your traffic.Backup TasksWhen you log in to the ManageWP dashboard, the Backup Tasks widget tells you, at a glance, ifyour backup tasks have been successful. We know how important backups are, which is whywe wanted to make it as easy as possible for you to ensure that everything is running smoothly.This widget shows you how many of your backups have been successful, and flags any in redthat haven’t been. We have dedicated tutorials which can help you to create and manage yourbackup tasks: ●Backing up your site using ManageWP ●Managing your backup ●Restore a backup 16
  17. 17. SearchSearch your posts (including posts, pages and custom post types), themes and plugins. Thiscan be useful if you’re searching for a specific post or page that you want to edit. You cansearch all of your sites at once and then quickly make any edits that you need. It is also usefulfor searching your sites for keyword placements for your SEO.Recent PostsThis widget provides you with information about your recent posts and pages. You can use thisinformation to see how many comments you have, what you have waiting in draft, and any postsor pages that you have scheduled. This tool is really useful, particularly if you manage lots ofdifferent blogs and you want to keep track of what you have scheduled to post, and to see whatneeds finished.Uptime MonitoringThere is nothing worse than a site going down, especially when you’re expecting importanttraffic. And it’s even worse if you don’t know whether it has happened. If you are a business useryou can make use of our uptime monitoring service to make sure that your site is up, all of thetime. If it goes down, a notice will appear in the dashboard widget, you’ll receive an email andan SMS, so that you can take the necessary steps needed to get your site running again. Youcan read this tutorial to learn more about uptime monitoring.2. Customizing your Dashboard 17
  18. 18. It is easy to remove any widgets from the ManageWP. When you’re on your Dashboard look inthe top right hand corner, where you will see a tab that says “Widget Options.”Clicking on this tab will bring down a contextual menu. Just check the widgets you want, anduncheck the ones you don’t.3. NavigationThe left hand side navigation is where you’ll be able to find everything you need to useManageWP effectively. There are three main sections: ●Tools ●Websites ●Options 18
  19. 19. ToolsThe tools section contains the main management tools that ManageWP offers. If you want to dosomething to one of your sites, this is where you look! Here’s a quick rundown of the menuitems: ●Dashboard - returns you to your dashboard ●Add Website - add a website ●Plugins & Themes - manage your websites’ plugins and themes ●Users - manage and add users to your website (including bulk add) ●Backups - backup your website ●Install or Clone WordPress - use to install a new WordPress website, or to make a clone of your old one ●Bulk Add or Export Websites - use to bulk add/export websites using a CSV file ●Bulk New Post - add a post to your websites ●Bulk New Page - add a page to your websites ●Bulk Add Links - add links to your websites ●Notifications - choose what you would like ManageWP to notify you about ●Uptime Monitoring (business only) - monitor your website’s uptime and downtime and receive SMS messages when your site goes down. ●SEO (business only) - use ManageWP to track your SEO statistics ●Run Code (business only) - perform read/write operations on multiple sites.WebsitesWebsites provides you with a list of your websites. You can filter which websites appear there,either by selecting from the dropdown or by typing in the filter.If you click on a website’s name you will be taken to the admin panel for that site. When youhover your mouse over a website’s name, you will be given access to a flyout menu whichgives you additional options for each site. These are: ●Open admin panel - opens the dashboard for that site with the ManageWP management ribbon at the top of the screen ●Add new post - add a new post to the blog ●Visit site - takes you to the site ●Reload site - reloads the site in ManageWP, updating any information ●Backup Now - backs up the site ●View Backups - view stored backups ●Security Scan - scan the website using Sucuri site check ●Malware check - uses Google’s safe browsing diagnostics to check for malware ●Broken links checker - checks for broken links using W3C link checker ●Spell Check - checks your site’s content for spelling errors using Respelt ●Remove - removes the site from ManageWP ●Maintenance Mode - places your site into maintenance mode ●Notes - add any notes about your website ●Settings - change your website’s settings, including the site color and assigned groups 19
  20. 20. OptionsThe final group of menu items is the options group. These are options deal specifically withManageWP, as opposed to your websites. • Settings - tweak your ManageWP settings, including your Billing options • Sub-users - add or remove sub-users from your ManageWP account • Profile - your ManageWP Profile 20
  21. 21. ManageWP SettingsIt’s easy to customize ManageWP so that it provides the perfect management tools for yoursetup. We know that every person’s approach to website management is different, that’s whywe’ve provided a whole group of settings that you can tweak and change to make sure thatManageWP works for you. You can change how many posts and comments appear on theDashboard, for example, choose the right Analytics tool for you, and, importantly, add evenmore layers of security.You can edit the main settings, under Options > Settings. Here you’ll find general settings andbilling settings. Let’s take a look at them.General SettingsAuto load website dataCheck the box here if you want your sites to auto-load on login. This means that you will nothave to click the Refresh button to refresh your website data when you log in to ManageWP.Recent Posts/Comments on DashboardSelect how many comments and posts you want to display on your dashboardShow FaviconsIf your websites use favicons you can use this checkbox to show these on the dashboardAnalytics IntegrationChoose whether you want to display the ManageWP analytics, or a Google Analytics widget onthe dashboard.If you are using Google Analytics you will already need to have the tracking code installed onyour site for those statistics to show up on your Dashboard.You can also fine tune your Google Analytics settings, displaying a week or a month’s ofstatistics, and choosing how many results to display.You can read an in-depth tutorial about how to set up Google Analytics with ManageWP here. 21
  22. 22. Ignore UpdatesLists all of the plugins and themes that you’ve chosen to ignore from the Right now widget onthe ManageWP Dashboard.Tips & TricksDecide whether to display the ManageWP tips and tricks.Advanced SettingsSecurity is really important to us. We have made ManageWP secure by using OpenSSLauthentication along with our Worker Plugin, but there may be situations where you wantgreater control over your security settings. You can use these options to gain even more controlover our site’s security.Allow Login to my Account from These IPs OnlyYou may want to restrict access to your ManageWP Dashboard to certain people, and a greatway to do this is to restrict by IP address. This means that only people at a certain IP addresscan log in to your site, thereby greatly restricting access.You can read more about how to set this up, and how it works in this tutorial.Two Factor AuthenticationThis provides an additional level of protection to your site. After the standard login, ManageWPsends a verification code to your email or SMS. You can read more about how to set this uphere. 22
  23. 23. Max Requests per IP AddressTo speed up loading, ManageWP communicates with your blogs simultaneously. This option letsyou specify how many requests should be sent at the same time to your server, both for readand write operations. Less requests means a smaller load on your server but your dashboardwill load more slowly.You can reduce these values to a minimum, or use safe mode. Safe mode loads one website ata time, the slowest method but the safest in terms of server load.By default, if two sites share an IP, we consider them to be on the same server.If your sites are spread over several IPs but are on the same server you may wish to check the“Treat IP addresses on the same C class IP as the same server” option.ManageWP Worker Plugin BrandingThis setting lets you change the ManageWP plugin branding, giving it a new name, description,author name and author URI.You can also simply hide the worker plugin from the plugin list, and you can also choose to notsend email notifications to the website administrator when a site is added to ManageWP. 23
  24. 24. BillingBilling provides you with billing information about your ManageWP Account. You can also edityour credit card details by logging in to your payment control panel, and cancel yoursubscription. 24
  25. 25. Notification SettingsLife can get busy, and it’s easy to forget to take care of WordPress updates, backups or otherstasks involved in running a website. Allowing this to happen could compromise the security andperformance of your sites. No worries, though, because ManageWP is here to help!You can setup ManageWP to notify you when important tasks or events occur within yourWordPress sites, thus ensuring that you and your sites are never out of sync. You can easily setup ManageWP to let you know about: 1.Plugin, Theme and WordPress updates 2.ManageWP updates 3.BackupsYou also have full control over the delivery frequency: you can specify daily, weekly, or nonotifications.To set up a notification navigate to Tools > Notifications. Here you can select what you wantManageWP to notify you about, and how often you would like to be notified. This should preventyou from forgetting any of your important website tasks! 25
  26. 26. Using AlertsManageWP provides a powerful suite of alerts, which is important for staying on top of yourWordPress sites. Our alerts will notify you if there are any sudden changes in your website’straffic, and ManageWP will also email you to let you know if you’ve had an increase or decreasein traffic compared to the previous day or previous week.There are lots of different reasons why you may experience a sudden shift in traffic: 1.tells you if a recent blog post has become particularly successful or, if you’re lucky, gone viral 2.a sudden, unexpected traffic spike could indicate a security breach on your site 3.it may indicate a spam or scraper bot attacking your site 4.a traffic spike may indicate your site or blog post having picked up by a major news sourceHaving this information as soon as an increase or decrease in traffic occurs, means that youcan take any necessary action.To set up an alert, navigate to Tools > AlertsChoose the sites you wish to monitor and choose the percentage of the traffic change you wishto be informed about.You can select the following: ●Compare to previous day - compares yesterday’s traffic with the day before ●One week average - compares yesterday’s traffic with the previous week’s averageThis will notify you if there have been sudden changes to your traffic. 26
  27. 27. Backup 27
  28. 28. Backing Up Your Websites Using ManageWPBacking up your sites is an important part of managing your websites, and ManageWP makesthat job a whole lot easier. You can automate the process, and back up to a number of sourcesincluding Dropbox and Amazon S3.Backing up an Individual SiteTo backup an individual site hover over the site’s name and click backup now:A popup window will appear giving you some options so that you can control your backup. 28
  29. 29. 1.Backup type - choose whether you want to backup your whole site or just your database 2.Number of backups to keep - you can keep between 1 and 30 backups 3.Exclude files and folders - exclude any folders you don’t want to backup 4.Include folders - if you have other folders other than the core WordPress folders tell ManageWP here 5.No compression - if your site is too large and your backups are failing check this box 6.Optimize database tables before backup - check to optimize your database 7.Do not keep backups on this server - we recommend that you keep your backups in a different place in case your server goes down. If you check this box you should choose an external backup destinationIf you are happy with your settings you can click “Backup website”. If you are backing up to anexternal location go on to the next step.Backup to an External LocationYou can backup to a number of different locations: ●FTP ●Amazon S3 ●Dropbox ●Email 29
  30. 30. You will need to have your login details for whichever service you choose to use.You can test your connection by clicking the Test Connection button.When you are happy click Backup Website.. 30
  31. 31. Automating Your BackupsAs well as backing up a single website you can create backup tasks. You can create as manybackup tasks as you want so if you want you can backup your sites at different times or todifferent locations.To create a backup task navigate to Tools > Backups and click Add New.a) Task OptionsFirst of all, set up your options.There are a number of settings you can choose here: ●Task name - give your task a name ●Task schedule - choose how often you want your task to take place ●Backup type - either back up your whole site or just your database ●Number of Backups to Keep - choose how many backups you want to keep ●Exclude Files and Folders - choose any folders that you wish to exclude ●Include folders - include any additional folders that are not part of the WordPress core ●No compression - if you are having trouble backing up your site choose this ●Optimize database tables before backup - this will decrease the size of your backup ●Do not keep backups on this server - check this if you are backing up to an external location 31
  32. 32. b) Choose websitesChoose the sites that you wish to back up, either individual sites or by group.c) Choose your backup locationYou can backup to: 1.FTP 2.Amazon S3 3.Dropbox 4.EmailYou will need to have your login details to backup to any of these locations.When you are happy click Save Settings. 32
  33. 33. Your backup task is scheduled. Now you have regular backups and a whole pile of peace ofmind. 33
  34. 34. Manage Your ManageWP BackupsBackups are the cornerstone of maintaining ongoing security for your websites. There are plentyof reasons you could need them - your site could get hacked, your server could fail, yourdatabase could get corrupted. It’s always a good idea to carry out regular backups of your site.If your site does fail and you don’t have a backup, that is everything you’ve got lost, a trulynightmare situation. With a proper backup system you’ll be able to get your site up in a matter ofminutes.There will be times when you need to manage your backups. You can manage your backups byvisiting Tools > Backups. Here you’ll see a list of all of your backup tasks.For each task you have a number of options. • Run now - click this to run a backup setup. You will be given a pop-up where you can choose which site you want to run that backup on • Edit - edit the backup task • View Backups - view the backups you have stored • Delete - delete the backup task • Pause - you may want to pause a backup task if you are carrying out work on your site, or your server, for example. Simple click Activate to reactivate a task.Click on the View Backups button to show the backups that have been successful: 34
  35. 35. If any backups have failed you can click on the Show Report link to find out the reason why. 35
  36. 36. Troubleshooting BackupsSometimes a backup can fail. There can be a number of different reasons for this. Before youpanic, check out the tips below.File too bigYour site may be too big, or there may not be enough space on your server for it. To checkwhether you file’s size is the cause of your failed backup, run a database backup only and see ifthat is successful. A database backup is much smaller, so if that works the probable reason foryour backup failing is your file size.Try the following: • exclude unnecessary folders from the backup (including backups made by other plugins or anything else that causes the file size to increase unnecessarily • check the No Compression option • Clean up your folders, removing any large files that you don’t need any more • Check your database for large unnecessary tables made by pluginsExecution Time and Memory LimitFailed backups can also be caused by an execution time or memory limit that is too low. Toincrease your memory limit and execution add the following two lines to your .htaccess file inyour WordPress root. Make sure to back up the original files beforehand.php_value max_execution_time 600php_value memory_limit 128MInsufficient Write PermissionsYour WordPress permissions need to be correct to perform a backup. The correct permissionswill depend on your hosting company. You can read more about write permissions on theWordPress Codex.If you need help with any of these changes you will need to contact your hosting provider. Youshould ask them to: • Increase your PHP execution time • Give you access to the mysqldump command • Give you access to zip and unzip commands • Ensure that wp-content is writeable by your websiteIf none of these solve your backup problems, you can try asking our support experts in theManageWP community forum.Restore a Backup 36
  37. 37. It’s everyone’s worst nightmare: your site has failed, been hijacked, or just fallen to pieces. Thisis why it is so important to create regular backups of your websites. And it’s one of the reasonsManageWP is so great - it takes care of your backups for you. You can restore a backup in justone simple step, giving you a whole lot of peace of mind when it comes to managing your sites.This tutorial will show you different methods of restoring a backup to a site.To get started with it, you should already have your backup files available. You can read hereabout how to create a backup with ManageWP.There are three ways you can restore a backup: 1. From the ManageWP Dashboard (if the backup is stored on your server) 2. Using the ManageWP Clone Tool 3. ManuallyLet’s take a look at all three methods:Restore a Backup from the ManageWP DashboardThe quickest and simplest way to restore a backup is from the ManageWP Dashboard. Hoverover a website’s name and select View Backups.You’ll be given a list of your backups. If you have one available on the server you will be able tosimply click Restore and your site will be restored. 37
  38. 38. Using the ManageWP Clone ToolIf you are unable to restore a backup from the website options, you can use the clone tool totake care of it for you.1. Re-install WordPressThere will be some cases in which your WordPress installation will be so badly damaged thatyou need to re-install WordPress. Most web hosting companies now offer Fantastico whichoffers one-click installation of WordPress. If you need help manually installing WordPress youcan check this guide in the WordPress Codex. http://codex.wordpress.org/Installing_WordPress 38
  39. 39. 2. Re-Add Your Site to ManageWPYou will need to drop the site from ManageWP and then reinstall it. To remove a site fromManageWP, hover over its name on the navigation and select Remove.Now add your site again. If you need help doing this you can follow this tutorial.3. Upload BackupYou need to upload the backup of your site to your server so that you can clone it to yourWordPress installation. Open up your FTP client. On your local computer find your backup, andon your remote site navigate to your root domain. It’s a good idea to rename your zip file tosomething like backup.zip to make it easier for you to transfer to the site. 39
  40. 40. 4. Clone SiteNow it’s time to log in to ManageWP. Navigate to Install or Clone WordPress. Input the locationof the backup file that you just uploaded.Choose to install to an existing site. Select the site you wish to install to: 40
  41. 41. Don’t forget to input your admin username!You’ll be asked if you’re sure, select Yes and your site backup will be restored.Manually Restore a BackupWhen all else fails, this is how you do it manually.1. Grab Your Backup FilesYour backup will either be available to you as a compressed file or as a folder (if you checked“No Compression” on your backups). The files will need to go to two places: 1. restore the MySQL database using phpMyAdmin 2. restore the files using FTPIf your backup is compressed, you’ll need to unzip it to an easy-to-reach location on yourcomputer. 41
  42. 42. 2. Restore your databaseThe first thing you need to do is to upload your MySQL database backup. To do this, log in toyour hosting account’s control panel and click on phpMyAdmin. If you don’t know how to find itcheck your host’s support documentation.If your database no longer exists you will need to create a new one. You can read about how todo that here.If the database still exists, click on it. 42
  43. 43. You’ll see a list of all of your database tables. You will need to drop these.Scroll down to the bottom and select Check All so that they are all selected. Then, from the dropdown menu select Drop. 43
  44. 44. You will be asked if you’re sure you want to drop the tables. Select Yes.When the tables are successfully dropped your database should now look like this.You now have a completely empty database that you can restore your backup to.Go to More > Import 44
  45. 45. You will now need to find the correct file to upload. Click on Choose File and navigate to thefolder where you unzipped your backup to.Open the folder and select your database backup.You’re then set to hit go.The content of your site has now been restored! 45
  46. 46. If it’s just your database that has been corrupted then your site will be restored. However, if yourfiles are also missing you will need to upload your files via FTP.3. Restore Your FilesNow you’ve got to restore your files to replace all plugins, themes and media. Open your FTPprogram and input your login details. These will be available from your web host.On your local site navigate to your unzipped backup. On your remote site navigate to thelocation of the website you want to restore. Select all of the WordPress files on your local siteand drag and drop them to your remote site.Once your files have finished uploading your site will be completely restored! 46
  47. 47. Manage 47
  48. 48. Add Users to a WebsiteManageWP gives you the power to add users to your websites, including single websites,multiple websites and groups of websites. For example, you may have a developer that youwant to add features to all of your development sites. In the past, you’d have to go into each ofthese sites and add the developer to them individually. But if you are taking advantage of ouruser management system, you only have to add this user once. Easy! This applies tocopywriters, bloggers, designers, and anyone who you need to give access to your websites.You have total control, all with the click of a button.To add a user navigate to Tools > Users.Click the “Add New” tab.Select your website or websitesChoose the website you wish to add your user to. You can select one website, multiplewebsites, or whole groups.Add your user’s detailsAdd your user’s details as you would in the WordPress back end. 48
  49. 49. When you’re happy click “Add User”.Your user is now added to your WordPress sites. 49
  50. 50. Manage UsersWith ManageWP, you have full control to manage your WordPress users. For example, you maywant to change your admin password on all of your blogs every month. So, rather than logginginto each of them individually, you can change the passwords for these sites within ManageWP.Or you may have had a blogger working on a number of different websites for you but theircontract has ended — you can save an incredible amount of time by simply using ManageWP torestrict access to all of your sites in one click.To manage your website users navigate Tools > Users. The Manage tab should be selected bydefault.Choose the websites whose users you wish to manage. You can choose individual websites orgroups of websites:You can also select which use roles you wish to manage, which includes all of the WordPressuser roles.When you’re ready click Show Users.A table will appear with all of your different WordPress users, showing which sites they areassigned to. 50
  51. 51. There are some changes that you can make to your users: 1.change role 2.change password 3.deleteWhen you’re happy click confirm. And you’re done! It’s that easy to manage your users withManageWP. 51
  52. 52. Auto Log-in to Your WebsiteOur unique one-click technology means that once you are logged in to ManageWP you arelogged in to all of your websites. This is great for people who manage a great number ofwebsites — wake up in the morning, log in to ManageWP and you’ll have instant access to all ofyour sites. You also have the power of viewing your remote site’s dashboard from withinManageWP, so you now have access to all of ManageWP’s tools, or you can navigate to the siteitself in a new window.We use a high-quality and secure OpenSSL connection between ManageWP and the workerplugin, thus taking every precaution to ensure that your sites remain secure. This makes it easyfor you to micro-manage your sites without compromising on security.From the ManageWP DashboardYou can bring up your remote site’s dashboard within the ManageWP dashboard. This meansthat you still have access to all of ManageWP’s tools while you are working on your website.To do this simply click on the name of the website on the navigation panel under Websites.By using this method you remain within ManageWP and have a contextual ribbon at the top ofyour screen with quick access to management tools. 52
  53. 53. Visiting Your Remote DashboardYou can also visit your Dashboard on your remote site. To do so just hover over the website’sname under websites on the navigation panel. This will bring out a flyout menu. 53
  54. 54. If you click “Open Admin Panel” you will directed to the WordPress Dashboard on your remotesite.It’s really that easy to navigate around your websites using ManageWP! 54
  55. 55. Clean up Spam Comments and Post RevisionsYou can use ManageWP to tidy up your websites’ post revisions and spam comments. Havingtoo much spam, and too many post revisions, can increase the weight on your database andcan, over time, slow down your website. It’s easy to deal with these problems from theManageWP Dashboard from the Right Now widget.You can view where you have spam and post revisions by clicking the grey dropdown arrow. 55
  56. 56. Cleaning up Post RevisionsTo clean up your post revisions you can either click Clean All or use the dropdown to chooseindividual sites which you wish to clean.Cleaning up Comment SpamTo clean up comment spam you can either clean all sites at once, or each individually. Again,press the grey dropdown icon to reveal the sites. You can also choose to view the comments, soyou can check to make sure you aren’t deleting anything that isn’t spam. 56
  57. 57. 57
  58. 58. Optimize Your DatabaseOptimizing your database is an important task when running a WordPress website. Over time,your MySQL database will build up overhead that slows down your websites and compromisesperformance. With ManageWP, your databases can perform in tip-top shape by simplyscheduling a database optimization task. It only requires a single click!You can quickly and easily optimize your WordPress database from Right Now widget on theManageWP Dashboard.To optimize all of your sites click Clean All.If you want to choose which sites to optimize click the grey dropdown arrow to choose whichsites you wish to optimize.That’s how easy it is to optimize your database using ManageWP. All done in one click. Youdon’t need to install any plugins or spend any time in phpMyAdmin. Yet another task madeeasier for you by ManageWP 58
  59. 59. Put Your Website into Maintenance ModeWhat happens when things go horribly wrong or you want to redesign your WordPress site?With WordPress, errors, glitches, and other problems are visible to the world — this makes yoursite seem unprofessional. However, with ManageWP, all you need to do is press a single buttonto activate maintenance mode. This gives you the power to display any message you see fit.Now you can easily inform your readers/customers that you are working to fix issues, or goahead and tease that new site redesign like the pros do. You have full control over the message!Activate Maintenance ModeTo put your site into maintenance mode, hover over the website’s name on the navigation menuand select Maintenance Mode.A pop-up window will appear. You can go ahead and just click Activate if you want, or clickAdvanced for advanced options. 59
  60. 60. Advanced options let you choose which user roles are able to see the front end of the site (youmay want to hide it from subscribers but not administrators or editor, for example).There is also a box for HTML which you can change your away message, or add styles andHTML to produce your own maintenance mode page.When you are happy click Activate Maintenance Mode. Logged out visitors will now see thismessage on your website:Your site will be blacked out on your ManageWP Dashboard whenever it is in maintenancemode. 60
  61. 61. Deactivate Maintenance ModeTo deactivate maintenance mode, simply bring up the flyout menu again and selectmaintenance mode. Click Deactivate Maintenance Mode. 61
  62. 62. Install and Manage Plugins and ThemesHaving complete control over your plugins and themes is important for managing WordPress.Thankfully, you can use ManageWP to both install and manage your plugins and themes for allof your WordPress websites with ease. You can install themes and plugins from the WordPressrepository, create favorites, and even transfer plugins and themes from one site to another. It’seasy!Installing PluginsTo install a plugin using ManageWP navigate to Plugins > Install and select the Install Tab.Select the websites which you wish to install the plugin on. You can choose one or morewebsites, or choose by group.You can choose to install plugins from the following places: 1.Your favorites 2.The WordPress Repository 3.My Computer 4.The Internet (using a direct URL to a zip file)To install from the WordPress Repository simply check the “WordPress Repository” box andthen enter your search term.There are two options that you may also find useful: 62
  63. 63. ●Activate plugins after upload - check this to activate a plugin after it has uploaded. If you do not check this you will need to visit the Manage tab and activate the plugin from there ●Overwrite existing - this is a great way to update plugins that aren’t in the WordPress repository, like any commercial plugins you may use, for example.Click Search Plugins and you’ll get your search results. These look like they do on theWordPress dashboard. Here’s what the options do: ●Install - install the plugin on all of the selected sites ●Add to Favorites - add to your collection of favorites so you can quickly find your favorite plugins ●Details - plugin details, directs you to the plugin’s page in the WordPress DirectoryIf you wish to install the plugin just click Install and it will be added to all of your selected sites.Note: unless you checked “Activate Plugin After Upload” you will need to activate your plugin.To do this visit the Manage tab, search for inactive plugins and click activate. You can readdetailed instructions about how to do this here (LINK)Install ThemesYou can install themes with the same method that you used for plugins. Simply select the sitesyou wish to install the themes on. You can choose whether to install from your favorites, theWordPress repository, your computer, or from a URL. 63
  64. 64. Searching the repository will bring up a list of available themes which you can install to yoursites. If you wish to activate the theme when it is uploaded simply check the “Activate ThemeAfter Upload” checkbox.Managing Plugins & ThemesAlong with installing plugins and themes using ManageWP, there are numerous time-savingmanagement tasks that you can carry out within our service. To do this navigate to Tools >Plugins & Themes and click on the Manage tab.When managing your plugins or themes you need to select active or inactive from the dropdownmenu. This will display only your active or inactive plugins and themes. 64
  65. 65. You cannot delete active plugins as they must be deactivated first. Therefore, to delete a pluginthat is active, first find it under active plugins, deactivate it, and then find it under inactive pluginsto delete.Deactivating a Plugin or ThemeIt’s easy to deactivate a plugin or theme. For example, I have Contact Form 7 installed on mysite and I want to deactivate it. I select the website and then search for “contact” in the searchbox.This will bring up a table with all instances of the plugin or theme. Simply select the ones youwish to deactivate, select Deactivate from the dropdown menu and then click Confirm. 65
  66. 66. Copying a Plugin or Theme From One Site to AnotherYou can use ManageWP to copy a plugin or theme from one site to another. To do this selectthe websites you wish to manage.To bring up a list of all of the plugins you have installed on your sites, select the sites you wishto look at and then, leaving the Search by Keyword box empty, click Submit.This will bring up a list of all of the plugins installed on your selected sites. I have Contact Form7 installed on one site but not on the others. To install it on any of the other sites simply clickInstall. You can also then activate the plugin.You can add your plugins to your favorites from this screen by clicking on the star beside theplugin name. A yellow star means that the plugin is one of your favorites! This only works forplugins that are in the WordPress repository. 66
  67. 67. Manage Website GroupsManageWP makes it easy to organize your websites. The more sites you manage, the morevaluable the ability to group your websites becomes. This is important because it allows you tocontrol more aspects of similar websites, without having to drill down into each individual one,thus forcing you to spend more time than is necessary to manage your sites.You can use website groups on your ManageWP Dashboard. This will filter all of yourDashboard widgets so you will just be provided with information for that group. This means youdon’t have to manage all of your sites at once but can manage them by group.Some ideas for groups that you could create: •development •beta •clients •family & friends •personal sites •non-profit •Multisite networksWhen you add a website to ManageWP you can assign it to a group. But what if you want tocreate or delete groups outside of the Add New Website panel? Here’s how you do it.You’ll find the Group Settings icon beside the dropdown menu under Websites on the navigationpanel. Click this icon. 67
  68. 68. Add a New GroupTo add a new group click on Add New located on the left under the My Groups section.You’ll now be able to add a new group.Add a Website to a GroupTo add a website to a group click on the group name to highlight it. Then select the websites youwish to assign to that group from the right. 68
  69. 69. Delete/Change a Group NameTo delete a group or change its name, simply hover over the Group Name and select rename ordelete. 69
  70. 70. Migrate to a New Hosting ProviderIf you’ve ever changed hosts, you’ll know that migrating a website from one hosting provider toanother can be a pain. ManageWP aims to take the pain out of it. We know what a chore it canbe to download your site, backup your MySQL database and then try to make sure thateverything is deployed correctly on your new server.With ManageWP all you have to do is backup your site, install WordPress on your new hostingaccount, change your nameservers, and then use ManageWP’s clone tool to redeploy yourwebsite. No fiddling around with phpMyAdmin, no messing with your files, just easyredeployment of your WordPress website.Here are the steps we’re going to take:1. Add Site to ManageWP2. Create a Backup3. Create an Add-on domain4. Install WordPress5. Change Your Nameserver6. Add your Site to ManageWP again7. Clone Site Using ManageWPLet’s get started.1. Add Your Site to ManageWPFor detailed instructions on how to do this you can follow this tutorial.2. Backup Your WebsiteHover over the name of the website you wish to migrate and select Backup Now. 70
  71. 71. Backup your site. If you need more detailed instructions you can follow this tutorial.When the backup is complete, go back to your navigation menu and this time select ViewBackups.Download the backup on to your computer, making note of its location. 71
  72. 72. 3. Create an Add-on domainYou need to create an add-on domain at your new hosting account. This will let you associateyour domain with this hosting provider. Log in to your hosting account and scroll down to Add-ondomain.Input the domain of the site you are migrating. An FTP username and document root will beautomatically suggested.4. Install WordPress 72
  73. 73. You now need to install WordPress. You can do this either by using Fantastico or by manualinstallation.Make sure to install your site to your add-on domain.5. Update Your DNSLog in to your domain registrar to update your nameservers. You will need your nameserversfrom your new hosting account. The screenshots below may differ from what you see. If youneed help changing your nameservers contact your domain registrar.Select “I have specific nameservers for my domains” and input your new nameservers.It may take a few hours for your nameservers to propagate.6. Upload Your BackupUpload your backup via FTP to your new site. You will use this in the final step to clone the site.Log in to your FTP program and upload the entire backup. At this stage it’s helpful if you changeyour backup’s name to backup.zip. You could place this in /wp-content/, for example. 73
  74. 74. Make note of the location of the backup.6. Re-add your Website to ManageWPOnce your nameservers have updated, delete your original site from ManageWP and re-add it.Remember you’ll need to install the ManageWP plugin.7. Upload Your CloneNavigate to Tools > Install or Clone WordPressScroll down to Enter the URL to a ManageWP backup file. Input the location of your file. Itshould be something like http://yourdomain.com/wp-content/backup.zipClick Accept.Select an existing site as your location. Make sure to insert your current admin username. 74
  75. 75. You’ll be asked if you’re sure. Click OK.After a few minutes you’ll get a window saying that everything’s okay.Your site has been migrated to a new server! 75
  76. 76. Using Manage WP to Run CodeProfessional package users can use ManageWP to run code on their sites. This uses PHPeval() code to execute code that you enter on multiple sites. For developers, this powerful toolgives you incredible freedom when managing your sites. All from one centralized location youcan carry out tasks like synchronize the settings of a plugin or theme on all your websites,change the content of any post or change and update widgets. You’re only limited by yourimagination (and your skills!).This tool is for advanced users only. We only recommend using it if you are experienced usingPHP.To run code log in to ManageWP and navigate to Tools > Run Code.The admin screen has a number of examples that you can test out. Let’s take a look at how youcan return basic information about your sites.1. Select Your SitesAs usual, you can select your sites individually or as a group.2. Enter the CodeYou can now input your code into the box below. For the purposes of this example, we’ll beusing:$count_posts = wp_count_posts();echo get_bloginfo(name). is using Wordpress .get_bloginfo(version). and has .$count_posts->publish. published posts.;This will return basic information about your sites. Enter the code and click Execute. 76
  77. 77. Your results will be output below:Note that ManageWP is not responsible for the code that you run on your sites. Use this toolwith extreme care and at your own risk. 77
  78. 78. Change the ManageWP Worker Plugin BrandingFor those who are managing websites on behalf of clients, we understand that you want controlof your brand’s image. That’s why you can easily change the branding of our Worker plugin.This feature, which is available to our business customers, gives you complete control of howManageWP appears to your clients. Our Worker plugin can easily feature you or yourcompany’s name, along with your explanation of what our plugin does. Furthermore, theManageWP Worker plugin doesn’t need to appear at all! You have full control over message andmaintain your image throughout the ManageWP experience.We’ve made rebranding the Worker plugin really easy. Simply navigate to Settings, scroll downto ManageWP Worker Plugin Branding, and add the new name, description, author name, andauthor URL.When you’re happy click Set.Here’s how it will appear on your clients’ remote websites:It may be that you don’t want the ManageWP plugin appearing at all. You can also hide theplugin from your clients, and ensure that they don’t receive an email to say that it has beeninstalled.Navigate to Settings and scroll down to ManageWP Worker Plugin BrandingCheck the boxes which you wish to apply to your plugin: 78
  79. 79. 79
  80. 80. Add Sub-users to your ManageWP AccountYou may want to give access to your ManageWP account to other people. You can give peopleaccess to the remote dashboard for any sites that they already have access to. Before you adda sub-user, here are some things you need to keep in mind. 1.The user must already be a registered on a website to be able to view it on the ManageWP dashboard 2.The user must have a ManageWP account 3.The user’s permissions are managed by the role type they have on a particular site.To add a sub-user navigate to Options > Sub-users and click “Add sub-user.”Add Sub-UserAdd the sub-users details. You will need: ●the sub-user’s ManageWP email address ●the username they use on your sites ●to decide which sites to assign them do.When you are happy click “Add Sub-user.”One the sub-user is added their status will be set to “Pending” until they have confirmed thatthey wish to manage your sites.Sub-user Confirms 80
  81. 81. The sub-user will receive an email confirmation telling them that they have been invited tomanage your websites. When they log in to their ManageWP dashboard they will be asked ifthey want to accept the invitation.Once they have accepted the new sites will be added to their sidebar. 81
  82. 82. WordPress Multisite and ManageWPWe are often asked what the differences are between WordPress Multisite and ManageWP, andit’s clear to us that there are obvious differences. WordPress Multisite offers an excellentsolution for people who want to run Multisite networks such as WordPress.com or Edublogs.ManageWP, however, is for site owners who want an easy and flawless way to manage theirsites. Let’s take a look at some of the differences:SetupWordPress Multisite is for people who are already technically savvy. You’ve got to set upwildcard subdomains, make major edits to wp-config and if you want to offer your site ownerstheir own domain, learn all about domain mapping. ManageWP is for people who want to easilymanage their sites. It is not about creating networks so there’s no messing around with makingedits to wp-config or phone calls to your web host. It’s all about making managing yourWordPress websites as easy as possible.Plugins & ThemesThere are issues with many major plugins not working with WordPress Multisite. This is becauseit works differently to a single site, with every site on the network running off one database.There is a particular issue with caching plugins and WordPress Multisite - if you care about sitespeed that’s a big problem!ManageWP doesn’t have these issues because each of your websites is standalone, with itsown database. You can install whichever plugins you want. You also have more flexibility withregards to plugin upgrades. If there is a known compatibility with plugins on one of your sites,you can still go ahead and update the rest.Core UpdatesAs with Plugins and Themes, if you are updating the WordPress core of a Multisite Installationyour whole network will be updated. However, you may be running sites for clients which havecompatibility issues with the latest WordPress version. This means that while you’re waiting forcompatibility issues to be sorted out with one site you’ve got to hold up the rest. WithManageWP you can easily update all of your WordPress installations in one go, or do them oneat a time. The choice is yours!There are also a number of other things you can do with ManageWP that are markedly differentto WordPress Multisite. 1.Clone and Migrate Sites 2.Uptime Monitoring 3.SEO Monitoring 4.Bulk posting 5.Integrated Google Analytics 6.Bulk User Management 7.Automatic backupsManaging WordPress Multisite with ManageWP 82
  83. 83. It is possible to manage your Multisite network with ManageWP. You will need to networkactivate the ManageWP worker plugin in your network admin. Then add the main site toManageWP. You will be asked which sites you wish to import to ManageWP.Let’s see how it’s done.Add your site to ManageWP as you would a normal site. Install the ManageWP worker plugin toyour network admin and network activate.When the worker plugin is installed and you’ve added the site you’ll be asked which of your sitesyou would like to import.Select the sites you wish to import. They will be added to ManageWP as though they weresingle installations. 83
  84. 84. Remove All Websites from ManageWPYou can remove all of your websites from ManageWP in one go. This can be useful if you areremoving your sites from ManageWP or if you are switching accounts. To do this navigate toTools > Bulk Add or Export Websites.Scroll down to Remove Websites.We recommend that you export all of your sites to a CSV before removing them. You can readabout how to do that here.If you are not adding all of your sites to ManageWP again we also recommend that youdeactivate the Worker plugin. 84
  85. 85. Monitor 85
  86. 86. Google Analytics IntegrationYou can use Google Analytics with ManageWP. Google Analytics is a comprehensive webanalytics tool that you can use to track your website’s statistics. We know that it’s one of themost popular statistics tools around so we wanted to make it easy for you to access yourstatistics from your ManageWP dashboard. And that’s just what we’ve done. We have includeda dashboard widget which lets you see your statistics as soon as you log in to ManageWP.To use Google Analytics to track the statistics for any of your sites, you will need to install yourGoogle Analytics tracking code on your individual sites. Once this is done you can track yoursites using Google Analytics in your ManageWP dashboard.To do this navigate to Options > Settings and scroll down to Analytics Integration. Select GoogleAnalytics from the dropdown.You can choose your time interval and the number of results to display.Click connect and you will be redirected to Google Analytics. Input your login details.Once you have signed in you will ask if you want to grant access to ManageWP. You can revokethis at any time by logging in to Google Analytics and visiting My Account. 86
  87. 87. Once you have granted access you will be returned to the ManageWP Dashboard.You can now view your Google Analytics in your WordPress Dashboard. 87
  88. 88. 88
  89. 89. Check for Broken LinksBroken links lead to pages that do not exist, throwing up a 404 error. These can be annoying foryour website visitors, giving an unprofessional impression overall.And that’s not the only negative effect of broken links, they can also be a problem for your SEO.Google recommends that webmasters check their sites for broken links - and if Google is tellingyou to do it, you can guarantee that it’s a ranking factor.Think you have to click on every link on your site? Think again! ManageWP has a built-in settingthat lets you search your website for them.To do this hover over your website’s name on the navigation menu to bring up the fly-out menu.This will redirect you to the W3C Link Checker and automatically search your site. It may take afew minutes to search your site you should get a results page something like this: 89
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  91. 91. Monitor Your Websites’ SEO and Keyword RankingsManageWP provides business customers with information about your SEO, making it easy foryou to manage your Search Engine Optimization as well as the rest of your site’s managementall from one place. There are lots of expensive tracking services that you can use to manageyour SEO, but if you’re a business customer you can use ManageWP track SEO and manageyour sites in one place. This saves you time, and saves you money.ManageWP automatically matches keywords for your sites, and draw history for your keywordrankings for the past 3 months. This makes it easy for you to compare keywords with oneanother and figure out which keywords you should be targeting.To set up your SEO navigate to Tools > SEOThere are two tabs here - Reports and Settings. To set up your SEO first click on Settings.Select the website you wish to track from the left, and then insert the keywords that you wish totrack. 91
  92. 92. You can enter 5 x your website limit of keywords. So, for a ManageWP account with 10 sitesyou can add 50 keywords. ManageWP will help you to determine which keywords you shouldbe targeting.The statistics will update every Monday.Your report will provide you with the following information:Google • Google Pagerank - pagerank is your ranking on Google • Indexed Pages - the number of pages indexed by Google • Backlinks - the number of backlinks • Page speed - page speed score http://code.google.com/speed/page-speed/ • Reading level - Google users can filter search results by reading level http:// support.google.com/websearch/bin/answer.py?hl=en&answer=1095407 • Cached Timestamp - the cached version of your site stored by Google 92
  93. 93. 93
  94. 94. Traffic ●Alexa - your ranking on Alexa ●Compete rank - your ranking on Compete 94
  95. 95. SEOMoz ●Mozrank - SEOMoz link popularity score ●Backlinks - your SEOMoz ranking for backlinksTwitter • Retweets - the number of tweets of your siteFacebook ●Votes - number of Facebook votes ●Likes - number of Facebook likes ●Shares - number of time your site has been sharedOther Social Media 95
  96. 96. ●StumbleUpon - number of StumbleUpons ●Reddit - number of votes on Reddit ●Diggs - number of gigsOn-page links ●Meta robots - whether you are telling search engines to crawl your site or not ●Internal links - number of internal links ●External links - number of external links ●Internal no-follow links - number of internal no-follow links ●External no-follow links - number of external no-follow links 96
  97. 97. Spell Check Your WebsiteWorried about your web content? You should be. Good web content is important for maintainingprofessionalism on your website. Bad web content and spelling mistakes really stand out. Ifyou’re making mistakes about something as basic as spelling, then what else have you mademistakes about?You can check your spelling on your website from the ManageWP dashboard using Respelt.Respelt is a web based spell checking tool. It will check all of you web content, both content onyour landing page and all your historical content, and tell you if you have any errors.To do so, hover over the website on your navigation menu that you wish to check.Once you are redirected Respelt will automatically check the spelling of your website content.If you’re lucky you will have no spelling errors:If you’re not so lucky you will:But at least now you can go and fix them! 97
  98. 98. Uptime & Downtime MonitoringIt’s important that your website stays up at all times. If your site goes down you could losebusiness and lose customers. Not only that but it makes you look unprofessional. Businessusers can use ManageWP uptime monitoring to protect their business. ManageWP carried outchecks every 5 minutes to see whether your site is up or not. If your site fails the check, you willreceive an SMS and an email, telling you that your site is down. This makes sure that you cantake the steps necessary get your site up and running as quickly as possible.There are a number of different checks that ManageWP can carry out on your website: • HTTP(S) - loads the website. If there are any problems, a 404 error, for example, or the site doesn’t load, an alert will be triggered. • Keyword Checking - this is a more complex check. The monitor checks for any keywords, and if they aren’t present on the page, triggers the alert. • Ping - performs a ping command and checks for a normal response. • TCP Ports - specify a TCP port to ping.You can set up your site monitor by visiting Tools > Uptime Monitoring.On the left are the sites that you can monitor.On the right are the sites that you are monitoring.To monitor a site simply click on it to add it to the list monitored sites.To remove a site click on a site listed under monitored website.Checks are carried out every 5 minutes. If a site is offline, users are instantly informed via emailor SMS. Here is an example of an alert:Email alert: 98
  99. 99. SMS Alert:Dashboard widget:Just another one of the ways that ManageWP helps you to manage your sites, all of the time. 99
  100. 100. Deploy 100
  101. 101. Install a Website Using ManageWPYou can use ManageWP to install a new WordPress website.To do this you will need the following details: • Website URL • FTP Details • Database Details1. Create Your DatabaseYou will need to create the MySQL database that you want to install WordPress to. To do thislog in to your hosting provider. The following two steps will show you how to create a MySQLdatabase using cPanel. For other methods refer to the WordPress Codex.Scroll down MySQL DatabasesGive your database a name.Click Create Database.2. Add a User to Your DatabaseYou need to add a user to your database. Scroll down to Add New User. 101
  102. 102. Add the user to the database.Give your user the necessary permissions.You’re now ready to install your site using ManageWP. 102
  103. 103. 3. Log in to ManageWPLog in to the ManageWP Dashboard. Navigate to Tools > Install & Clone WordPress.Click Clean WordPress InstallSelect whether you want to install to an existing site or to a new site.4. Add Your Setup DetailsNow you’ll need your domain name, your FTP details and your MySQL details. 103
  104. 104. A window will pop up asking you if you want to go ahead.If the install is successful you’ll get the following message: 104
  105. 105. Your new WordPress website is now ready to go! 105
  106. 106. Clone a Website Using ManageWPManageWP gives you the tools you need to quickly and easily clone a WordPress site for rapiddeployment elsewhere.Here’s an example: you always have a specific way that you set up your WordPress websites, agroup of plugins that you always install, a specific permalink setup and a bunch ofcustomizations that you’ve got used to doing manually each time. With the ManageWP clonetool, you can create a template website that you can rapidly deploy each time you installWordPress to a new site. This means that it will take you only a few minutes to carry out a taskthat previously took you hours.You could also use the clone tool to deploy a client’s website from a test server to their server,or to migrate your site to a new server or domain. You can clone to a new site, or overwrite anexisting one. The ManageWP clone tool streamlines your workflow and deployment process,letting you spend less time on repetitive tasks and more time making a beautiful, powerfulWordPress website.To clone your site using ManageWP, you will need to have the following information: • Domain that site will be cloned to • MySQL database name, username and login • FTP login detailsIf you are cloning to an existing WordPress site you can jump to Step 3.1. Create Your DatabaseYou will need to create the MySQL database that you want to install WordPress to. To do thislog in to your hosting provider. The following two steps will show you how to create a MySQLdatabase using cPanel. For other methods refer to the WordPress Codex.Scroll down MySQL DatabasesGive your database a name. 106
  107. 107. Click Create Database.2. Add a User to Your DatabaseYou need to add a user to your database. Scroll down to Add New User.Add the user to the database.Give your user the necessary permissions. 107
  108. 108. You’re now ready to install your site using ManageWP.3. Select the WebsiteLog in to the ManageWP Dashboard. Navigate to Tools > Install & Clone WordPress.Select the website that you wish to clone. You can also clone from a backup.ManageWP will now take a snapshot of your website. 108
  109. 109. Make sure to exclude any folders you don’t want to be cloned, and to include any folders thataren’t wp-content, wp-includes, or wp-admin.4. Select the DestinationOnce the backup is created you will be asked where you want to install your site to. You caninstall to an existing site that is already managed by ManageWP, or you can install to a new site.a) Installing to an Existing SiteIf you are installing to an existing site, you will be asked to choose which site you wish to installto. You can also add a new admin username and password. 109
  110. 110. You’ll be asked if you’re sure. Make sure you are!!! rYour site has now been cloned!b) Installing to a New SiteIf you are installing to a new site you’ll need to have your MySQL, FTP and URL ready. Click onNew Site and input your details: 110
  111. 111. FTP DetailsYou should test your connection before cloning your website, this will help you to make sure thatyour FTP connection is working correctly. To do this click Test ConnectionIf your FTP connection is not working, you may need to click on Advanced to get advanced FTPoptions. 111
  112. 112. MySQLYour MySQL database should have a unique name. Make sure you don’t overwrite one of yourother sites’ databases.When you are happy click Clone.You’ll be asked if you’re sure you want to clone the site:A few seconds later and your site will now be cloned! 112
  113. 113. Publish 113
  114. 114. Bulk Add LinksYou can bulk add links to your WordPress websites. Perhaps you want to add a link to your ownsite from all of your websites, or maybe you want to post an affiliate link to a group of sites. Youcan use the bulk add links to do this without having to log in to each of your WordPress sitesand do it manually.To bulk add a link, navigate to Tools > Bulk Add Links.Choose the websites that you wish to add links to.Add your links as you normally would in WordPress. 114
  115. 115. Your links will now be added to your sites. 115
  116. 116. Bulk Add ContentNeed to produce content for all your websites very quickly? You can add both posts and pagesto your WordPress sites using ManageWP. This can be really useful for adding a page to allyour websites, or a post such as an announcement to all of your blogs.Note: if you are only posting to a single blog, it is wiser to use the Add New Post option from thesite’s popup menu. This will give you more options, as well as the post meta boxes specific tothat site.You can follow the same method for each.Navigate to Tools > Bulk New Page (or Bulk New Post)You’ll recognise the admin screen from your WordPress website. There are two new metaboxes which you use to add the content to your websites.Once you have added content, choose which websites to add it to. 116
  117. 117. Click publish as usual and your content will be added. 117
  118. 118. Secure 118
  119. 119. Check Your Website for MalwareManageWP uses Google’s safe browsing tool to check your websites for malware. The toolchecks your website against Google’s constantly updated listed of malware pages andsuspected phishing sites. By using this service you’ll be able to check whether there are anylinks to known phishing sites on your web page - these could be in the comments, or you haveundergone a link injection attack without having knowledge of it. Having sites linked to malwareor phishing sites on the internet is a real danger for your visitors, who could click unsuspectinglyon the link and be redirected to a site that infects their computer.You can check your sites for malicious links from the ManageWP dashboard. To check awebsite hover over the website’s name on the navigation menu.This will automatically check your site with Google’s safe browsing tool. Hopefully we’ll get thefollowing result: 119
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  121. 121. Check Your Websites’ SecurityManageWP uses Sucuri’s site security tools to scan your website. Sucuri provides web basedintegrity monitoring and malware scanning of your website. It may be the case that your site isinfected with malware or spam and you know nothing about it. A link injection, for example,operates by injecting spam links into your website that are hidden on the front end. This type oftactic is used by Black Hat SEOs to create link farms. You may be a victim of this and not evenknow it.Thankfully, you can quickly scan your site from the ManageWP dashboard. To do so, hover overyour site’s name on the navigation bar.Clicking the link will redirect you to Sucuri where your site will be checked. If you have noproblems your results will look like this: 121
  122. 122. 122
  123. 123. Restrict Access to your Account by IP AddressWe take security very seriously at ManageWP. We use OpenSSL implementation tocommunicate between the ManageWP dashboard and your remote websites. We also offer twofactor authentication to make access to your ManageWP account watertight.For additional security, you may want to restrict logging in to your ManageWP account by IPaddress. This will mean that only people in certain locations, specified by you, will be able to login to your ManageWP account. This additional layer of protection will even further harden yoursecurity.You can specify different IPs: 1.single IP address - e.g. 123.455.23.23 - i.e. a single computer 2.global IP address or range - e.g. 62.234.12.* - i.e. a group of computers on a network.To restrict access to your ManageWP account by IP address, navigate to Options > Settings.Scroll down to Advanced Settings.Insert the IP addresses which you wish to restrict access to. One should be added per line.Be careful when choosing this option as it will restrict access to your account immediately. 123
  124. 124. Increase Your Website Security with Two FactorAuthenticationYou can increase the security of your website by adding two-step verification to yourManageWP login process. In addition to entering your password, users who have enabled thisoption will be required to input a verification code that will be sent to you via SMS or email (orboth). This prevents any would-be hackers from gaining access to your site through means ofbrute force attacks (and simply guessing your password).Furthermore, if you receive an email or SMS with a verification code and you didn’t try to log intoyour site, you know that someone else has attempted to do so.To set up two step verification login to ManageWP and navigate to Options > Settings.Scroll down to Two Factor Authentication.Choose whether you want to receive your verification via email or both.Save your options.Your site is now even more secure. Next time you log in to ManageWP you will be asked tocomplete a second step. 124
  125. 125. You will now receive an email:And/or an SMS:Input your code and you’ll have access to ManageWP! 125
  126. 126. Useful Links • ManageWP Homepage • ManageWP Blog • Community Forum • Roadmap • Affiliates • WordPress Codex 126

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