Building Capacities of ODA in MOIC

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Building Capacities of ODA functions for the Ministry of International Cooperation

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Building Capacities of ODA in MOIC

  1. 1. Project funded by the European Union Project Implemented with the Support of a Consortium Led by Linpico Presentation of BCODA Kick-Off Event Sunday 18th May 2014 Ramses Hilton Hotel, Cairo, Egypt Project implemented by the Ministry of International Cooperation (MoIC) Building the Capacities of the Ministry of International Cooperation in the Fields of Planning, Managing, Monitoring and Evaluating Official Development Assistance to Egypt (BCODA) Project Contracting Authority
  2. 2. Contents I. BCODA Synopsis & Areas of Concentration II. BCODA Capacity Building and Stakeholders III. Consideration for Multi-Level Integrated Planning IV. BCODA Implementation Strategy (Details in IX) V. Human Resources Development VI. BCODA Implementation Status VII. Potential for Cooperation with DPs VIII. BCODA Resources IX. Details of BCODA Implementation Strategy - MoIC-BCODA Internet Site and Contact Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  3. 3. I. BCODA SYNOPSIS (p.1) Brief Descriptions* of BCODA Target Groups and Purpose & Results to be Achieved over 24 Months from 5th January 2014 Target Groups The technical staff of the Ministry of International Cooperation (MoIC) and its affiliated programs/units. In addition, three International Cooperation Units from selected Line Ministries may also be incorporated within the project at a later stage on a pilot basis Purpose To add fully-fledged functionalities to the system for planning, managing, monitoring and evaluating ODA, at Both Policy and Programme/Project Levels Result Area 1 Assessment and Review of MoIC Efforts in Policy Development, Strategic Planning, Monitoring and Evaluation Result Area 2 Processes related to ODA Policy Development, Strategic Planning Monitoring and Evaluation are Enhanced Result Area 3 Capacities of Staff are Developed and Upgraded in Policy Development, Strategic Planning, Monitoring and Evaluation Result Area 4 Structures are Strengthened and/or Established and Operational for Policy Development, Strategic Planning, Information/Database Management, Monitoring and Evaluation Result Area 5 Existing ODA Database System is Upgraded, Enhanced and Made Available for Online interactivities of Additional Functionalities to Support Some MoIC’s Core Functions * Note: These descriptions are just for working purpose. Actual descriptions are as per Project Workplan and Logframe. Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  4. 4. I. BCODA SYNOPSIS (p.2) BCODA will concentrate its Support to Building Capacities of MoIC in:  ODA Policy Development  ODA Strategic Planning  ODA Information / Data Management  ODA Monitoring* &  ODA Evaluation* Because of its Limited Timeframe and Resources, MoIC considers BCODA as a Catalyst for Capacity Building and an Umbrella Project to Streamline all MoIC’s Capacity Development Efforts *Note: Monitoring & Evaluation of ODA related policies, plans, programmes and projects. In particular, for MoIC, monitoring should address monitoring at all stages of ODA cycle/processes. Similarly, evaluation should cover ex ante evaluation/ appraisal/selection, mid-term evaluation/on-going evaluation, end of programme/project evaluation, and ex post evaluation/impact evaluation. Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  5. 5. II. BCODA CAPACITY BUILDING AND STAKEHOLDERS (p.1) MoIC SUSTAINABLE CAPACITY The 3 “Pillars” of Capacity Building  EXECUTIVE LEADERSHIP  COMMITMENT FROM ALL  BUDGETARY RESOURCES  DECREE MoIC MANDATE  PUBLIC SERVICE LAW  VARIOUS INCENTIVES  OTHER PARTNERS … SUPPORT FROM BCODA & OTHERS AFFECTS SUSTAI- NABILITY OR EXTERNAL FUNCTIONS / INTERACTIONS INTERNAL FUNCTIONS / INTERACTIONS Minister of International Cooperation - PERMANENT - CONTRACT MIS MANAGEMENT INFORMATION SYSTEM OFFICE EQUIPMENT TA & OTHER EXTERNAL SUPPORT OFFICE SPACE INTERNAL RULES & OPERATING SYSTEMS STAFF: PCS, CCS, OUDA INDIVIDUAL 1 ORGANI- SATIONAL 2 ENABLING ENVIRONMENT 3Capacities + are in MoIC « Black Box » 1 2 Enabling Environment comes mainly from outside « Black Box » 3 Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  6. 6. II. BCODA CAPACITY BUILDING AND STAKEHOLDERS (p.2) System Approach Focus on Departments / Programmes / Units Under the Responsibility of the Minister of International Cooperation MoIC Internal Stakeholders  MoIC Departments  Affiliated Programmes / Units  New Structures (to be established by this Project) MoIC External Stakeholders  Government Bodies  Parliamentary Bodies  National Private Sector and Civil Society  ODA Development Partners  Institutions/Bodies, Private Sector and Civil Society of other countries Legend: Solid Black = Structures Under the Responsibility of the Minister of Internal Cooperation (MoIC) Red / Circled with Red = National Government Bodies Blue = ODA Development Partners and Institutions/Bodies and Private Sector & Civil Society other Countries Brown = National Parliamentary Bodies Green = National Private Sector & Civil Society OR Minister of International Cooperation EXTERNAL STAKEHOLDERS INTERNAL STAKEHOLDERS MoIC (TECHNICAL OFFICE, SECTORS / DEPARTMENTS) Affiliated Bodies (PEMA, DECODE, OUDA, SAAP) Other ODA Stakeholders National Private Sector & Civil Society Private Sector & Civil Society of Other Countries Institutions / Bodies of Other Countries Legislative Bodies Municipalities Prime Minister --- Cabinet of Ministers Presidency Planning Ministry Line Ministries Including 3 Pilot ones Implementing Agencies Governorates Ministry of Foreign Affairs ODA Development Partners (Europ, Amer, Int Org, Reg & Arab Funds, Arab & Afr, Asia) Ministry of Finance Central Bank of Egypt Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  7. 7. III. ODA MULTI-LEVEL INTEGRATED PLANNING SYSTEM EGYPT’s ODA POLICY & SRATEGIC PLAN Setting Egypt’s ODA Policy and Strategy Responsibility of the Minister of International Cooperation MONITORING&EVALUATION UsingPerformanceBasedManagement(KRAs+KPIs)of: Egypt’sODAPolicyandStrategicPlanAND IndividualActionPlans,StructureActionPlans,MoICIntegratedCorporatePlan INFORMATION/DATABASEMANAGEMENTfor: ODAinformation&data(AidsInformationManagementSystem“AIMS”) AND ManagementInformationrelatedtoMoICCorporatework(MoIC’s“MIS”) EGYPT’s MTEF & MTFF (MT Expenditure & Fiscal Frameworks) Responsibility of Finance Ministry MoIC INTEGRATED CORPORATE PLAN A Plan for MoIC (incl. its Structures + its Affiliates) to Fulfil its Mandate Responsibility of the Minister of International Cooperation STRUCTURE ACTION PLAN A Plan for each Structure to Fulfil its Mandate Responsibility of Each Head of Structure INDIVIDUAL STAFF ACTION PLAN A Plan for each Individual Staff to fulfil his/her responsibilities (Job Description) Responsibility of Each Individual Staff INTERNATIONAL DEVELOPMENT PARTNERS’ POLICIES Foreign Governments / Reg. & International Organisations EGYPT’s NATIONAL DEVELOPMENT PLAN Responsibility of Planning Ministry EGYPT’s FOREIGN POLICY / STRATEGY Responsibility of Foreign Ministry Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  8. 8. III. ODA MULTI-LEVEL INTEGRATED PLANNING SYSTEM More Details EGYPT’s ODA POLICY & SRATEGIC PLAN (Responsibility of Minister of International Cooperation) Setting Egypt’s ODA Policy and Strategy in term of: Support to IMPLEMENTATION of:  specific national development objectives,  Foreign policy objectives,  Aid Effectiveness policy dialogue,  Mobilisation of ODA resources,  Best use of comparative advantages of ODA DPs,  Optimisation of the choice and use of various ODA transfer mechanisms, etc. MONITORING&EVALUATIONUsingPerformanceBasedManagement(KRAs+KPIs)of: IndividualActionPlans,StructureActionPlans,MoICIntegratedCorporatePlanAND Egypt’sODAPolicyandStrategicPlan EGYPT’s NATIONAL DEVELOPMENT PLAN (Responsibility of Planning Ministry) Setting Egypt’s Development Policy and objectives over medium to long terms EGYPT’s FOREIGN POLICY / STRATEGY (Responsibility of Foreign Ministry) Setting Egypt’s Foreign Policy towards other countries and regional and international organisations MoIC INTEGRATED CORPORATE PLAN (Responsibility of Minister of International Cooperation) Setting MoIC Plan to fulfil its mandate towards the IMPLEMENTATION of Egypt’s ODA Policy and Strategic Plan, through appropriate organisation / mobilisation of resources within MoIC, PEMA, DECODE SAAP, OUDA… STRUCTURE ACTION PLAN (Responsibility of Each Head of Structure) Action Plan for each MoIC Structure to fulfil its mandate towards the IMPLEMENTATION of MoIC Integrated Corporate Plan, through appropriate organisation / mobilisation of resources available within the Structure (i.e., Sector / Central Department / General Department) INDIVIDUAL STAFF ACTION PLAN (Responsibility of Individual Staff) Action Plan for each MoIC staff to fulfil his/her responsibilities (Job Description) towards the IMPLEMENTATION of his/her Structure’s Action Plan, through appropriate organisation / mobilisation of his/her skills and time. INFORMATION/DATABASEMANAGEMENTfor: ODARelatedinformationanddata(AidsInformationManagementSystem“AIMS”)AND ManagementInformationrelatedtotheMoICCorporatework(MoIC’s“MIS”) EGYPT’s MTEF & MTFF (Responsibility of Finance Ministry) Setting Egypt’s Medium Term Expenditure Framework (MTEF) & Egypt’s Medium Term Fiscal Framework (MTFF) INTERNATIONAL DEVELOP. PARTNERS’ POLICIES (Foreign Governments / Reg. & International Organisations) Setting DP’s Cooperation Policy and programming priorities towards Egypt Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  9. 9. IV. BCODA IMPLEMENTATION STRATEGY (p.1) Implementation includes 4 main Phases * Will build upon previous efforts, in particular UNDP-MoIC Scoping Study 2 DEVELOPMENT OF OPTIONS / PROPOSITION FOR  Integrating New Policy & Strategic Planning and Monitoring & Evaluation Structures in MoIC  Training Strategy and Programme  Roadmap for a Fully-Fledge Aids Management Information System (AIMS) Will build upon previous efforts, in particular UNDP-MoIC Scoping Study ASSESSMENTS OF  MoIC Efforts in Policy and Strategic Planning  Existing ODA Information / Data Mgt. System  Training Needs of MoIC Depts. and Affiliates 1 Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  10. 10. IV. BCODA IMPLEMENTATION STRATEGY (p.2) CLARIFICATION MANDATES OF STRUCTURES TO BE STRENGTHENED / ESTABLISHED IN AREAS  ODA Policy Development & Strategic Planning*  ODA Monitoring & Evaluation*  ODA Information / Data Management *New Central Structures, require the Recruitment / Appointment of Needed Staff, including: - Head of a Structure for Policy & Strategic Planning (new Department/Office to be established within MoIC), and - Head of a Structure for Monitoring & Evaluation (new Department/Office to be established within MoIC) 4 OPERATIONALISATION / FUNCTIONNING OF CONCERNED STRUCTURES  Support Preparation of Action Plans  Providing Specialised Advice, Training, on-the-job Training, Coaching  Support for Development of an ODA Management Manual and Procedures 3 Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  11. 11. V. HUMAN RESOURCES DEVELOPMENT (p.1)  Developing the Capacity of People is one of the 3 “Pillars” of Capacity Building  Project will provide in Results 2 and 3: • Training Workshops (5 Modules) • Study Visit(s) + Internships  Mentoring and Guidance Manuals  Work jointly with MOIC on training and facilities  Modern Practical Methodology (training sessions and in office)  Sustainable Increased Productivity and Quality Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  12. 12. V. HUMAN RESOURCES DEVELOPMENT (p.2) MOIC and ODA Project Plan MoIC ODA Systems review Initial TNA Study Prepare initial ODA systems manual Develop IT & Training platform Project Training Plan MoIC HRD Strategy Plan ODA System Training (general & Resource group) Assist MOIC to get Training Support Support HRD Department Project Public Admin Training Results of Project 2 and 3  Improved & Standard ODA systems  Strengthened Communications- IT dbase and training  HRD system effectiveness strengthened  Capacity Plan in place -Demand driven in use  Improved Staff Capacity and culture Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  13. 13. VII. BCODA STATUS 1. Project Inception Report was submitted early March and will be reviewed by the Project Management Committee on 20th May 2. Human Capacity Development Report (updated TNA + Training Programme + HRD Roadmap) was submitted mid-April and is being reviewed by MoIC 3. Proposal on the Establishment of New Central Structures Related to the Performance of New ODA Functions  Policy & Strategic Planning Structure and  Monitoring & Evaluation Structure has been Submitted and is being Processed by MoIC 4. Capacity Assessment of Current Efforts Undertaken by MoIC in the Fields of Policy Development, Strategic Planning, Monitoring & Evaluation is in Progress 5. A Preliminary Assessment of the Existing ODA Database System has been Completed during the Inception Phase Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  14. 14. VII. POTENTIAL FOR COOPERATION WITH DEVELOPMENT PARTNERS (DPs) (p.1) MoIC considers it is important to coordinate Capacity Building efforts with respect to:  On-going activities (GIZ-DLP, WB, UNDP, KOICA, etc.), within the Ministry and its Affiliates Programmes/Units; and  Identification and programming of additional and complementary capacity building needs that are beyond the scope of BCODA Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  15. 15. VII. POTENTIAL FOR COOPERATION WITH DEVELOPMENT PARTNERS (DPs) (p.2) Potential areas for cooperation with DPs include: 1. Conducting an Institutional Health Assessment of MoIC 2. Implementing recommendations of this Assessment 3. Support the operationalisation of establishing the new P&SP and M&E Central Structures 4. Support the implementation of a Roadmap for the establishment and institutionalisation of a fully-fledged Aid Information Management System (AIMS), following- up on recommendations of the 2014 UNDP-MoIC scoping study Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  16. 16. VIII. BCODA RESOURCES (p.1) BC ODA Resources  Active contributions from MoIC Staff and its Affiliated Programmes / Projects  Some IT Equipment for ODA Information / Data Management  Technical Assistance Contract Key Expert 1 – Team Leader Expert in Policy Planning, Monitoring and Evaluation of ODA (full time) Key Expert 2, Expert in Institutional Capacity Building (part time) Key Expert 3, Expert in ODA Database Management (part time) Key Expert 4, Expert in Policy Planning (part time) Non-Key Experts Budget for Incidental Expenditures Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  17. 17. LINPICO sarl (FRANCE) – Consortium Leader www.linpico.com WYG Turkey & WYG International (UK) http://www.wyg.com.tr/ - http://www.wyg.com/ CPM (LATVIA) http://www.cpmconsulting.eu/ VIII. BCODA RESOURCES (p.2) Consortium Partners  Management of the Technical Assistance Contract  Backstopping  Quality Assurance  Technical Support – Technical Resource Panel Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  18. 18. IX. DETAILS OF BCODA IMPLEMENTATION STRATEGY (p.1) Implementation will include 4 main Phases: 1. Assessments:  Assessment of MoIC’s efforts in policy development, strategic planning, monitoring and evaluation (under Result 1)  Technical Assessment of existing ODA Information / Database System(s) (under Result 5)  Capacities assessment of Staff of MoIC’s Departments and Affiliates (under Result 2) and TNA 2. Development of Propositions / Options and Ministerial Approval:  Mandates of two new Structures and options for their integrating in MoIC Organisation Chart (under Result 4)  Training Strategy and Programme (under Result 2)  Roadmap options* for the long-term development of a fully-fledged Aid Information Management System – AIMS – (under Result 5) * Options will include a concrete plan to support, within the Project duration, the short-term incremental upgrading of the current MoIC information / database system(s) with selected additional functionalities. Options will build upon previous efforts, in particular UNDP-MoIC Scoping Study. Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  19. 19. IX. DETAILS OF BCODA IMPLEMENTATION STRATEGY (p.2) 3. Clarification of Mandates of Structures to be Strengthened / Established*: Support clarifying Mandates of Concerned Structures in the areas of concentration – i.e., Policy Development & Strategic Planning, Information / Database Management and Monitoring & Evaluation – (under Result 4) and related job descriptions * Note: Requires the Recruitment / Appointment of Needed Staff, including: - Head of a Structure for Policy & Strategic Planning (new Department/Unit to be established within MoIC) and - Head of a Structure for Monitoring & Evaluation (new Department/Unit to be established within MoIC) 4. Support to Operationalisation / Functioning of Concerned Structures:  Support to the Preparation of Action Plans for the Concerned Structures (under Result 4 and 5)  Providing Specialised Advice, Training, on-the-job Training, Coaching, and Support for Development of a Manual, Procedures, etc. (under Results 2,3,4 and 5) Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt
  20. 20. PowerPoint Presentation available on www.mic.gov.eg For further enquiries/communication with MoIC-BCODA moic.bcoda@gmail.com Building the Capacities of the MoIC in the Fields of Planning, Managing, Monitoring and Evaluating ODA to Egypt

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