These are pathway specific workshops geared to help Clinical Educators with information and guidelines for their upcoming Promotion and Tenure process.

1. PROMOTION AND TENURE FOR
CLINICAL EDUCATORS
Lee Archer, M.D.
Ann Riggs, M.D.

2. P&T for Clinical Educators
 Read the 2011 Guidelines on P&T
 Pay special attention to Appendix A: Examples of
Teaching, Scholarly Work, and Service on the Clinical
Pathways – including Educational
Leadership/Administration
 Check out the Companion Guide to the P&T Document
http://medicine.uams.edu/faculty/promotion-and-
tenure/for-com-pt-committee/
 Study the criteria table for Clinical Educators (Table 9) –
promotion criteria are identical for
 Clinical Educator-Tenure Pathway and
 Clinical Educator-Non-tenure Pathway
 The difference is the presence or absence of a tenure
clock (i.e., 7 year “probationary period”)

3. Clinical Educators -
 “Are expected to participate in the full range
of academic activities of the College,
typically with emphasis placed on teaching,
clinical care, and scholarship related to
either or both of these mission areas.”
 “Full range of activities” means
 Teaching/Mentoring
 Research/Scholarly Work
 Clinical Service
 Leadership/Administrative Service

4. Assistant to Associate Professor
Clinical Educator

5. Clinical Educator – Associate
Professor
Qualifications: “Service as an Assistant
Professor with a record of significant
accomplishments in teaching/mentoring,
research/scholarly work, clinical service, and
educational leadership/administrative service.
Excellence is expected in at least two of these
four areas, one of which must be
teaching/mentoring or educational
leadership/administrative service.”
N.B. This is a modification compared to the 2009
P&T Guidelines.

6. Time Allotment
Range Typically
Teaching/Mentoring (Total) 10-50 25
Didactic Teaching 2-10 5
Bedside Teaching 10-40 20
Research 5-30 10
Clinical Service (Total) 40-80 80
Direct Patient Care 40-60 60
Bedside Teaching 10-40 20
Leadership/Administrative
Service
5-20* 5

7. Teaching/Mentoring
 “Evidence of high quality teaching demonstrated
through formal peer and trainee evaluations
and/or teaching awards.”
 Document types of teaching and contact hours with
your learners
 Documented evaluation of teaching performance:
 Your mean scores compared to the department
scores, NOT copies of evaluations
 “Teaching should be recognized beyond the
local level as evidenced by invitations to teach
at other institutions, within programs of
professional societies, and/or CME courses.”

8. Teaching/Mentoring
 “Evidence of being an effective role model and
mentor for students, residents, fellows, and/or
colleagues, with good evaluations from those
formally mentored.”
 List of those you mentor and have mentored in
the past
 Estimate of contact hours with mentees
 Evidence of your contributions to their learning and
success
 “Development of innovative educational
curricula for patients or healthcare
professionals”
 Explain any “non-traditional” methods by which your
work has been peer-reviewed

9. Clinical Service
 Document volume and quality of clinical
service
 Document any clinical innovations you have
made
 Document any contributions you have made to
clinical quality improvement
 Document regional and/or national reputation
as an authority in your field as evidence by
patient referrals and invited presentations
 Document participation and/or leadership in
local, regional, or national medical and/or

10. Research/Scholarly Work
 “Peer-review is required of educational
scholarship, appreciating that some local
contributions may obtain local rather than national
peer-review.”
 “Ordinarily, a candidate for promotion to Associate
Professor will have published, on average, at least
one peer-reviewed, scholarly work annually during
appointment as Assistant Professor.”
 Quality is more important than absolute number
 Participation in local, regional, and national
professional meetings
 Important opportunities to present your work
 Important opportunities to meet and get to know

11. Research/Scholarly Work
 MANY WAYS to demonstrate educational scholarship!
 Publication of analytical studies, reviews, chapters,
clinical observations
 Development & dissemination of teaching materials
(see the list in the Guidelines in Table 9 and Appendix
A)
 Participation in clinical trials or clinical investigations
 Development, implementation, and publication of
clinical practice guidelines, and/or health policy
 Active dissemination of scholarly work at the bed-side,
modeling the practice of evidence-based medicine

12. Research/Scholarly Work
 Publications in your P&T packet:
 Copies of your 5 most meritorious publications
are required
 Must be published or ‘in press’
 Middle-author papers count, but must be 1st or
senior author on a significant number of
publications
 Helpful to annotate the bibliography of your CV –
explicitly explaining your role as a “middle-author”
or “co-investigator”

13. Leadership/Administrative
Service
“Leadership role in section, hospital or department
“For CEs whose primary focus is teaching –
successful and sustained leadership of a training
program such as a clerkship, residency or fellowship
program.”
“Work on significant committees – local, regional,
and/or national.”
 Assessed by review of type and complexity of committee and/or
administrative work
 Document participation and valuable contributions

14. Educational Leadership/Administrative
Service
See the table in Appendix A:
 Service as a Medical Student Course or
Clerkship Director
 Service as a Residency or Fellowship Director
 Service as a Graduate School Course Director
 Service as a Continuing Medical Education
Course Director

15.  Service as an Associate Dean of some level of
medical education
 Creation and/or Direction of a significant
community health education program
 Service as an educational leader/administrator
within an allied health field
 Service on regional, national, or international
educational committees or boards
Educational Leadership/Administrative
Service

16. Professional Recognition
 Should have established a reputation at the
local and regional level
 Participation in appropriate professional
organizations and presentations before local,
regional, and/or national
 Note invited presentations

17. Professional Recognition
Letters of Recommendation
 Three letters are required
 Authors
 Should be recognized national authorities outside
UAMS
 Should be in your field of interest
 Should NOT have employed you or trained you (e.g.,
not someone who has been your “boss” or your
teacher/mentor)
 Should clearly have reviewed your portfolio and have
detailed comments

18. Obtaining Letters
 Provide your Department Chair with a list of names and
contact information; Chair may suggest additional
authors of letters
 Department Chair’s solicitation includes:
 Letter of request for recommendation
 Your CV
 COM P&T guidelines
 Solicit more letters than you need to ensure you get
three great letters back in time
 Additional letters may be a good idea if they add
significant information or an importantly different
perspective on your contributions. These may be from
inside UAMS or outside.

19. New This Year: External Referee
Form
 Helpful new from for the P&T Committee that
accompanies all required Letters of
Recommendation. This form:
 Clarifies the letter writers relationship to the
candidate
 Explains the letter writers knowledge of the
candidate’s work
 Is part of the formal Letter of Recommendation
solicitation process

21. Associate to Full Professor
Clinical Educator

22. Professorship
 Reserved for those members of the faculty who
have demonstrated outstanding ability
 Not based on length of service alone
 Should also have:
 Considerable time and experience in rank
 Additional publications
 Other evidence of scholarly activity and professional
recognition

23. Associate Professor to Professor
 “Service to all mission areas of the College as
an Associate Professor with a record of
significant contributions in teaching/mentoring,
research/scholarly activity, clinical service and
educational leadership/administrative service.
Outstanding contributions are expected in at
least three of these four areas.”
 Study the criteria table carefully

24. For Either Promotion Rank Request
 If your department has a Promotion and
Tenure committee, the results of their vote
should be included in your packet.
 When possible, have your packet reviewed
by someone in your department who has
been on the P&T Committee.

25. How can you help to assure your own
success?
 Know the rules!
 Study the companion guide
http://medicine.uams.edu/faculty/promotion-and-tenure/for-com-pt-
committee/
 Talk to P&T committee chair in department or faculty
affairs representative before finalizing your initial
appointment or if you have unresolved concerns.
 Get a mentor.
 Attend P&T workshops and a database training
session.
 Prepare a concise, neat, well-organized packet that
makes it easy for the reviewer to find support that you
have met criteria.

26. COM Deadline
 Deadline for submission of your electronic
packet is Monday September 26, 2016 by
4:30 – No Exceptions
 Back up all documents submitted in your
packet
 The electronic system is available at:
http://PromotionTenure.UAMS.edu
 Be sure you know how to use the electronic
P&T system. Call the Faculty Center if you
have any questions: 526-4661

27. Questions?