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How to use Gmail like a pro
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How to use Gmail like a pro

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Learn how to become a pro gmailer.

Learn how to become a pro gmailer.

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  • 1. HOW TO USE GMAIL LIKE A PRO
  • 2. GENERAL SETUP ● ● Install and use Chrome as your default browser Install the following chrome extensions (menu -> tools -> extensions) ● ● ● ● ● Rapportive – helps you organize your social engagement ● ● Google Mail Checker – Displays the number of unread messages in your inbox in Chrome Boomerang – make emails that arrive to early “boomerang” in a couple of days, weeks or months. You can also schedule emails to be sent at another time. Sending using Gmail - Makes Gmail your default email application Use Google contacts Use Google calendar Learn that labels equals folders and that folders equals labels
  • 3. GMAIL SETUP In your gmail settings, enable the following: ● ● ● ● Always use https Enable advanced stars and start by choose three ones you like (one for reply, one for action and one for info/read) my stars looks like this: Set keyboard shortcuts to: on In labs activate: Inserting images, Undo Send, Background Send, Message Sneak Peek
  • 4. USE RAPPORTIVE ● ● ● ● ● Shows you the senders job, company and LinkedIn profile Shows you the senders social media activity Expand your network: Follow the sender on LinkedIn, Twitter, Facebook etc. Add personal notes to on each contact for heads up http://rapportive.com/install
  • 5. USE BOOMERANG ● ● ● ● ● Send an email later Follow up emails later Remind you if you don't hear back Schedule birthday/holiday notes when you have time to write them Clear out travel confirmation emails, returning them on the day of your trip
  • 6. BUILD SPEED, LEARN THE POWER OF J, K AND OTHER SHORTCUTS The most important ones in main view ● ● ● ● ● ● ● ● ● k = move to newer conversation j = move to older conversation o = open a conversation x = mark a conversation s = star a conversation (tap several times for advanced stars) z = undo c = compose a new message / = search (shift + 7) esc = move focus from input field
  • 7. BUILD SPEED, LEARN THE POWER OF V, L AND OTHER SHORTCUTS The most important ones in message view ● ● ● ● ● ● ● ● ● r = reply a = reply all f = forward v = move a conversation l = label a conversation e = archive a conversation # = delete a conversation (shift + 3) z = undo Ctrl + enter = send
  • 8. BUILD SPEED, LEARN THE POWER OF JUMPING The most important ones in message view ● ● ● ● ● g+i = go to inbox g+l = go to label g+s = go to starred g+a = go to “all mail” g+t = go to sent mails
  • 9. THERE ARE A LOT MORE SHORTCUTS OUT THERE, LEARN AS MANY AS POSSIBLE ● ● ● When you don’t know the shortcut try SHIFT + ? anywhere in Gmail. It will take you to Gmail's shortcut library For full reference: http://goo.gl/OkM1i If you are having trouble getting started with shortcuts install a chrome extension like Key Rocket for Gmail
  • 10. STAY TUNED