FY10-"description box"

1. 3201 Allen Parkway, Houston, TX 77019
Phone: (713) 527-9330 Fax: (713) 630-5210
Website: www.haatx.com
FY10 ARTS PROJECT GRANT REVISION FORM
General Instructions: Download this form from www.haatx.com under Programs and
Grants/Managing Your Grants and save the document to your computer. Complete the form
and then email as an attachment to the attention of Liz Alexander at Liz@haatx.com.
For assistance: Please contact the Grants Department at 713-527-9330.
As your original request amount may not be the same as the Grant
Award, please indicate on the attached sheets how your budget will
change and whether the project will be changed significantly.
REMINDER: Arts Project Grants must be matched dollar for dollar from cash sources other than the
Houston Arts Alliance or other City of Houston Hotel Occupancy Tax Funds. Matching funds must be
collected (not just pledged or awarded) during the term of the grant.
The 1:1 match also applies to the Project’s cash expenses. The Houston Arts Alliance grant funds may
be used to pay for up to 50% of the Project’s cash expenses; matching funds must be used to pay for
50% of the Project’s cash expenses. In the event that the 1:1 ratio is not achieved, the grant award
may be adjusted accordingly.
Grant Revision Form. Grantees awarded Arts Project Grants are required to submit a Grant Revision
Form to the Houston Arts Alliance at all subsequent times when any of the following conditions apply:
1. The grant amount received is less than the request in the Grant Application.
2. The Grantee plans to change how the grant will be spent from what was indicated in
the Grant Application.
3. The Grantee plans to change the purpose, intent, goal, dates, scheduling, timing or
geographic location of activities compared to what was outlined in the Grant
Application.
4. The Grantee plans a change of twenty-five percent (25%) or more in the audience to
be served, including, but without limitation, targeted ethnicities or age groups.
5. The Grantee plans a change in artistic personnel, such as key artists responsible for
planning, directing or participating in the project activity.
6. The Grantee plans any omission or alteration of public aspects of project activities,
including without limitation, performances, exhibitions, classes, calls for entries or
auditions, venues, or locations of where activities will be held.
FY 2009 Grant Revision Form Page 1 of 5

2. Houston Arts Alliance
FY10 ARTS PROJECT GRANT REVISION FORM
This number can be found on your award letter or
Grant Number: FY10 - - APG Grant Agreement.
A GRANTEE ORGANIZATION INFORMATION
Organization Name: Org Phone:
Address: Fax Number:
City, State ZIP St: Zip
Contact Person: Day Phone:
Title: Alt Phone:
Website: Email:
Original Amount Requested $ Project Grant Starts
Actual Amount Awarded $ Project Grant Ends
D REVISED PROJECT DESCRIPTION
Provide a brief description of the project as proposed in the original application.
Based on the grant award amount, please describe any changes from the original application including
the number of activities, performances or exhibitions planned, or other major changes in artistic
programming. If there are no changes, please indicate no changes.
FY 2009 Grant Revision Form Page 2 of 5

3. REVISED CASH FINANCIAL INFORMATION. Use this section to provide the projected CASH
budget for the project; include only the revenue that will be received or earned for the project
B during the period of support. The proposed budget must include all revenues related to the
project described in the original application (including expenses that will not be funded by
Houston Arts Alliance). Do not include in-kind information.
Cash Revenue ONLY
Earned Revenue
1. Admission charges, subscriptions, box office receipts
2. Concessions, sales, parking, publications, rentals, advertisers, etc.
3. Tuition, class and workshop fees
4. Interest on Investments, endowments
5. Other Earned Income
6. Subtotal Earned Revenue (sum of lines 1-5)
Unearned or Contributed Revenue
7. Fundraising/Benefits and Galas
8. Individual Contributions
9. Memberships
10. Corporations (contributions from businesses, corporations or corporate
foundations)
11. Foundations (contributions from private foundations)
12. Federal Government (list agencies below)
13. State Government (list agencies below)
14. Local Government (list agencies below)
15. Houston Arts Alliance Grant (This grant only)
16. Sub-total Unearned or Contributed Revenue (sum of lines 7-16)
17.Total ALL Revenue (sum of line 6 + line 16)
The total revenue must match the total proposed expenses on page 3
FY 2009 Grant Revision Form Page 3 of 5

4. REVISED CASH FINANCIAL INFORMATION. Use this section to provide the project CASH
budget for the project; include only the expenses that will be received or earned for the project
during the period of support. The proposed budget must include all expenses related to the
C project as described in this revised application (including expenses that will not be funded by
Houston Arts Alliance). Do not include in-kind information.
Please note that expenses and revenue must balance.
To be Paid with To be Paid with Other
Revised CASH Expenses CACHH Grant Revenue
1. Personnel
a. Administrative
b. Artistic
c. Technical
d. Fringe Benefits
2. Outside Professional Fees/Contracts
a. Administrative
b. Artistic
c. Technical
3. Travel
4. Miscellaneous Operating Expenses
a. Space Rental
b. Equipment rental
c. Supplies and materials
d. Marketing/Promotion
e. Printing
f. Postage
g. Insurance
5. Production and Exhibit Costs
a. Shipping & transportation
b. Exhibit Rental Fees
c. Other Production Costs
6. Other Expenses (detail below)
7. Total Proposed Expenses $
The total proposed expenses must match the total proposed revenue on page 2
Total amount of both columns:
FY 2009 Grant Revision Form Page 4 of 5

5. REVISED DEMOGRAPHIC INFORMATION. Complete the following ONLY if the
E projected audience and artists involved have changed. Please enter the number for each
demographic characteristic below.
1. Total Audience for project (APG): Enter the revised projected number of
people who will attend during the July 1, 2008 - June 30, 2009 period.
(a). Race/Ethnicity Audience Numbers
African American
Asian American/Pacific Islander
Caucasian
Latino/Hispanic
Native American
Multi-Racial
TOTAL This number should be the same as item E-1 above.
(b). Age Groups Audience Numbers
Youth Under 18
Adults (18-64)
Seniors (65 and over)
TOTAL This number should be the same as item E-1 above.
Audience Numbers
(c). Other
Tourists and visitors (all ages) These two items do NOT need to equal item E-1
People with disabilities above.
REVISED DEMOGRAPHIC INFORMATION of Artists, Performers or Cultural Experts. Please enter the
F
number for each demographic characteristic below.
1. Total number of Artists, Performers and Cultural Experts:
(a) Race/Ethnicity Artists/Cultural Experts:
African American
Asian American/Pacific Islander
Caucasian
Latino/Hispanic
Native American
Multi-Racial
TOTAL This number should be the same as item F-1 above.
(b) Age Groups Artists/Cultural Experts:
Youth Under 18
Adults (18-64)
Seniors (65 and over)
TOTAL This number should be the same as item F-1 above.
(c) Other
People with disabilities This item does NOT need to equal item F-1 above
FY 2009 Grant Revision Form Page 5 of 5