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FY12 Individual Artist Grant Application Workshop

Workshop Dates:

Thursday, November 10, 2011 at 12pm
Saturday, November 12, 2011 at 9am


Houston Arts Alliance
3201 Allen Parkway
Houston, TX 77019

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FY12 Individual Artist Grant Application Workshop

  1. 1. 2012 Individual Artist Grant Program New Works Fellowships Application Workshop
  2. 2. Important Dates Guidelines page 5 <ul><li>Part 1 - Online Application Deadline : </li></ul><ul><ul><li>Monday, December 12, 2011 (5:00 p.m.) </li></ul></ul><ul><li>Part 2 - Support Materials Deadline: </li></ul><ul><ul><li>Monday, December 12, 2011 (5:00 p.m. - not a postmark deadline) </li></ul></ul><ul><li>Grant Term: </li></ul><ul><ul><li>March 1, - December 31, 2012 </li></ul></ul>
  3. 3. Purpose of IAG Program <ul><li>New Works Fellowship Grants </li></ul><ul><ul><ul><li>Either Emerging Artist or Established Artist Fellowships. </li></ul></ul></ul><ul><li>IAG encourages the creation of new works and will give priority to applications that focus on the presentation of new works. </li></ul><ul><li>Through the Individual Artist Grant Program, Houston Arts Alliance aims to: </li></ul><ul><ul><li>Recognize significant Houston artists and their contributions to the nonprofit arts sector and the community-at-large. </li></ul></ul><ul><ul><li>Support, encourage and nourish an environment for the growth and development of Houston artists. </li></ul></ul><ul><ul><li>Stimulate a greater public awareness of the arts in general and of artists in particular. </li></ul></ul>
  4. 4. Your Award Guidelines page 5 <ul><li>Your grant is distributed in 2 installments. </li></ul><ul><li>Before a payment is sent to you, you are required to complete the following: </li></ul><ul><ul><li>Payment 1: an executed signed copy of the Grant Agreement, venue confirmation, approved proof of residency and a signed IRS W9 form. (April 2012) </li></ul></ul><ul><ul><li>Payment 4: A final report- due within 45 days after the completion of the grant term (February 2013) </li></ul></ul><ul><ul><ul><ul><li>If the Final Report is not submitted within 30 days of the deadline the final payment will be forfeited. </li></ul></ul></ul></ul>
  5. 5. General Eligibility Guidelines page 6 <ul><li>Applicants must have lived in the City of Houston for 24 consecutive months prior to the deadline. </li></ul><ul><ul><ul><li>Proof of residency is required. </li></ul></ul></ul><ul><li>Must be an artist (or team of artists) who is actively engaged in the creation of art. </li></ul><ul><li>Proposed use of grant funds must demonstrate a benefit to the tourism/convention and hotel industry. </li></ul><ul><li>Applicants who have received an HAA Individual Artist Grant within the past three years (July 1, 2008 - June 30, 2011) are ineligible . </li></ul><ul><li>Refer to page 6 of the guidelines for more eligibility. </li></ul>
  6. 6. Application Review Process Guidelines page 7 <ul><li>Staff Review </li></ul><ul><ul><li>Reviews for completeness, eligibility & residency. </li></ul></ul><ul><ul><li>Prepare documents for the Peer Panel Review. </li></ul></ul><ul><li>Peer Panel Review </li></ul><ul><ul><li>Objective and knowledgeable local & regional artists, arts professionals, arts educators and community members, evaluate each application. </li></ul></ul><ul><ul><ul><li>A blind review process </li></ul></ul></ul><ul><ul><ul><li>Review based on guidelines. </li></ul></ul></ul><ul><ul><ul><li>Use a 100 point system </li></ul></ul></ul><ul><li>Committee and Board Approval </li></ul><ul><ul><li>Review, finalize and approve funding recommendations of the Peer Panel. </li></ul></ul>
  7. 7. Funding Source Guidelines page 7 <ul><li>Houston Arts Alliance receives funding from the City of Houston through the Hotel Occupancy Tax (H.O.T.) of which a potion funds the IAG program. </li></ul><ul><li>Because the Individual Artist Grant Program is funded with Hotel Occupancy Tax funds, the funded activities must directly benefit tourism and the convention and hotel industry. </li></ul>
  8. 8. What Will Not Be Funded Guidelines page 9 <ul><li>Projects already funded by HAA. </li></ul><ul><li>Capital purchases of permanent or not expendable equipment. </li></ul><ul><li>Programs or Projects are completed and have already taken place. </li></ul><ul><li>Expenses associated with events happenings outside the City of Houston. </li></ul><ul><li>Purchasing of food, beverages or catering expenses. </li></ul><ul><li>Projects that do NOT have a public performance. </li></ul><ul><li>Refer to page 9 of the guidelines for more. </li></ul>
  9. 9. The New Works Fellowship Grants program accepts applications from artists of the following creative disciplines: Artistic Disciplines Guidelines page 10 Artistic Disciplines: Creative Writing [poetry, fiction, non-fiction, playwriting and screenplays] Choreography Visual, Craft, Sculptural, and Media Arts Music Composition Performance Art (Multi-Discipline)
  10. 10. Grant Categories Guidelines page 10 <ul><li>Emerging Artists </li></ul><ul><ul><li>$5,000 grant to support artists who have actively and continually pursued their profession for less than 3 years in their discipline. </li></ul></ul><ul><li>Established Artists </li></ul><ul><ul><li>$10,000 grant to support experienced artists with more than 3 years of professional experience in their discipline. </li></ul></ul><ul><li>To determine which category is right for you: </li></ul><ul><ul><li>Base it on artistic accomplishments documented on your resume and in your artistic samples submitted. </li></ul></ul>
  11. 11. Selection Process & Criteria Guidelines page 11 <ul><li>Applications are reviewed using the following criteria weighted on a 100-point rating scale: </li></ul><ul><ul><li>Artistic Merit (maximum of 60 points) </li></ul></ul><ul><ul><li>Impact on Tourism (maximum of 25 points) </li></ul></ul><ul><ul><li>Feasibility (maximum of 15 points) </li></ul></ul><ul><li>It is suggested to address these specific criteria when answering the narrative questions in your application. </li></ul>
  12. 12. Public Presentation of Work Guidelines page 11 <ul><li>Artists are required to present their work in a public venue before the end of the term. </li></ul><ul><li>A signed venue confirmation is required from each artist within the first quarter. </li></ul><ul><li>Artists are encouraged to identify a high visibility, public project site (venue), for the presentation of the new works. </li></ul>
  13. 13. Required Supplemental Materials (See Guidelines page 12-14) <ul><li>Proof of residency </li></ul><ul><li>Artist Resume or CV </li></ul><ul><li>Artist Statement (one page limit) </li></ul><ul><li>Artist bio (500 words max) </li></ul><ul><li>Website link </li></ul><ul><ul><li>NEW- All work samples must be housed on a website. </li></ul></ul><ul><li>A description sheet </li></ul><ul><ul><li>Provide a link to your website and descriptions corresponding to the work samples. </li></ul></ul><ul><ul><li>If videos are included please note that only 3 minutes will be shown to panelists, please provide details on which 3 minutes you would prefer staff to concentrate on during the panel. </li></ul></ul><ul><li>Optional: </li></ul><ul><ul><li>Published material about your work, no more than 3 (ex: press review, articles, etc.) </li></ul></ul><ul><li>Items will be copied and distributed to the panel members </li></ul><ul><li>prior to their meeting. </li></ul>Due: December 12, 2011 by 5:00 p.m.
  14. 14. eGrant Guidelines page 15 To begin, select a Grant Type from the drop-down menu and click the “Create New Application” button. You should perform this step only once. In eGrant you are not required to complete the application in one sitting, you can save the application and return to finish it later. Due: December 12, 2011 by 5:00 p.m. (Select a Grant Type) Create New Application
  15. 15. Potential Publicity Ideas <ul><li>Websites: </li></ul><ul><ul><li>  Required </li></ul></ul><ul><ul><li>Spacetaker, CultureMap, Dance Source Houston, Glasstire, Houston Press. </li></ul></ul><ul><li>Social networking – Facebook, Twitter, etc. </li></ul><ul><li>Emails to regional and local peers/colleagues in your discipline. </li></ul><ul><li>Flyers posted in highly visible locations </li></ul><ul><li>Work with your venue- make sure your event is featured on their webpage, newsletters, mailings etc. </li></ul>Once you have received a grant, get the word out about your project through:
  16. 16. Helpful Information <ul><li>Approximately 20-25 artists are funded each round from 65-75 applications received. </li></ul><ul><li>Artists are now required to post their work samples online. </li></ul><ul><ul><li>If you have any questions about this new policy please contact the staff. </li></ul></ul><ul><ul><li>If you do not have your own website consider using these free websites:;;; and </li></ul></ul><ul><ul><li>In you application include instructions on how to view/find your work on the website you provide. </li></ul></ul>
  17. 17. Helpful Information (Continued) <ul><li>We strongly recommend that you “cut-and-paste” from a word-processing program to check for grammatical and spelling errors and word count. </li></ul><ul><li>For a quicker response, correspondence with HAA staff by e-mail not via phone. </li></ul><ul><li>Grantees are required to attend an orientation in March, 2012. </li></ul><ul><li>All grantees are required to credit the City of Houston and HAA in all publicity and printed materials using a very specific credit line: </li></ul><ul><ul><li>“ [Artist Name] is a recipient of an Individual Artist Grant Award. This grant is funded by the City of Houston through Houston Arts Alliance.” </li></ul></ul><ul><li>Recipients are responsible for any tax declarations on the grant awards as applicable. </li></ul>
  18. 18. Start Here <ul><li>Download the application & guidelines: </li></ul><ul><ul><li> </li></ul></ul><ul><li>Online Application through eGrant: </li></ul><ul><ul><li> </li></ul></ul><ul><ul><ul><li>Use your previous login and password. </li></ul></ul></ul><ul><ul><ul><li>First time users will need to create a login and password. </li></ul></ul></ul>Online App & Materials Due: December 12, 2011 by 5:00 p.m.
  19. 19. Contacting Staff <ul><li>SHOULD YOU HAVE ANY QUESTIONS ABOUT THE APPLICATION, PLEASE EMAIL HAA GRANTS STAFF AT: </li></ul><ul><ul><li>Crystal Benavides, Grants Coordinator: [email_address] </li></ul></ul><ul><ul><li>Fleurette Fernando, Director of Grants: [email_address] </li></ul></ul><ul><ul><li>Palmer Mena, Grants Assistant: [email_address] </li></ul></ul><ul><ul><li>Irma Picazo, Grants Intern: [email_address] </li></ul></ul>