What if there was a Star Wars-like Force for employee spend management? Something that would help your company improve productivity, reduce costs, and increase employee smiles. See how the Force of an all-in-one platform can bring balance to your company's spend management.

1. ©2016 Deem, Inc. All rights reserved.

2. A short time ago, in a company
like yours...
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3. 3

4. Bring balance to The Force.
Imagine if the universe in Star Wars had no Force, or the Dark Side
prevailed over the light? As Yoda said, "Fear is the path to the Dark
Side. Fear leads to anger. Anger leads to hate. Hate leads to
suffering." And so on. This path is the direct result of a lack of
balance — an issue plaguing many companies today.
Without a balancing Force, your company and employees
remain frustrated with unnecessary processes while wasting
precious time and money — the corporate equivalent of turning
to the “Dark Side.”
Help me Obi-
Wan Kenobi,
you’re my
only hope!
R2-D2
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5. Table of contents
Too many systems 6
Employee frustration 7
Wasted time 8
Budget overages 9
Competitive hiring market 11
All-in-one platform 12
The Deem Employee Spend suite 13
Deem ebook
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6. Too many systems complicate life.
Technology should simplify your life, not over complicate it. On
average, companies use 13 different systems to manage their
employee spend, 7 of which are software platforms or online
tools (Wakefield, 2015). Using too many systems can create
additional problems, rather than solving existing ones. If none of
these systems talk to each other, you have created a trap for your
employees because the entire picture of employee spend is invisible.
Additionally, managing employee spend becomes reactionary, which
costs your company time and money.
Instead of feeling like Admiral Ackbar upon realizing that the Death
Star’s shield is still up and your fleet is in trouble, help ensure victory
by simplifying spend processes for your employees while
simultaneously cutting costs and driving profits.
it’s a trap!
ADMIRAL ACKBAR
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7. Your employees are frustrated.
i find your
lack of faith
disturbing.
DARTH VADER
Spend Area Avg. Number
of Complaints
Booking employee travel 27
Receiving employee reimbursements 24
Employee dining 22
Shipping packages 19
Purchasing office supplies 19
of employees complain
about process and systems.98%
2015
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8. Wasted time on manual and
disconnected processes.
The time required to learn, navigate between, and interact with
dozens of disparate systems is intensive and takes employees away
from their direct revenue-generating job activities. Not even the most
diligent worker can remember the login passwords to 10+ systems
without keeping track of them in a separate document or using yet
another system. As a result, employees are constantly having to reset
passwords or reach out to admins to gain access, which inevitably
wastes even more time and money.
Employees need time to focus and complete their work. Similarly, a
Jedi must remain resolute and patient to complete their training.
Employees who get bogged down in unnecessary processes suffer
from a lack of productivity, wasting time and money — leading your
company on a path to The Dark Side.
These aren’t The
Droids We’re
looking for.
STORMTROOPER
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9. Budget overages due
to out-of-policy spend.
Stay on target.
RED LEADER
Budget Area % of PDMs Who’ve
Exceeded Budget
Exceeded travel budget 81%
Exceeded office supply budget 74%
Exceeded employee dining budget 72%
Exceeded shipping/postage budget 70%
of their employees don’t always use the lowest prices
available for purchases98%
2015
have exceeded their budgets for travel, office supplies,
employee dining, and/or shipping expenses.93%
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10. Don't leave compliance to chance.
The problem is that even if employees wanted to comply, your
intricate web of disparate systems are scattered across the galaxy like
the remnants of Alderaan post Death Star blast. You are leaving policy
compliance to chance. By having your policy, negotiated rates and
preferred vendors integrated into an all-in-one platform for employee
spend, it's impossible for your employees to go rogue.
C-3PO likes to rattle off the odds R2-D2 calculates for survival, and
Han Solo always says never tell them to me. That may work for a
scruffy looking nerf-herder space pilot, but in the world of finance, you
can’t leave your fate to luck. By eliminating multiple, disconnected
systems for managing employee spend, you’ll improve efficiency and
spend utility and help grow your business.
In my experience
there is no such
thing as luck.
OBI WAN KENOBI
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11. Is your tech a help or
hindrance to hires?
In today’s competitive job market, the type of technology a company
uses has become a perk and is often commented on on employee-
review websites. Frustrating employees and wasting their time with
outdated company policies and tools can damage a company’s ability
to retain and motivate them.
Think about how you’ve consolidated the tools and processes in your
own life. If you’re booking a trip do you book it through one site that
compares multiple carriers or do you go to individual websites of
many different airlines, hotel chains, and car rental companies?
The answer to this question is self-evident. You do what’s simple —
using an all-in-one place to fill all your travel and shopping needs. But
why then does your company not offer the same simplicity for
employee spend?
I’d just as soon
kiss a wookie!
PRINCESS LEIA
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12. I’ll not leave
you here, I’ve
got to save you.
LUKE SKYWALKER
Bring balance to The Force
with an all-in-one platform.
Imagine you find yourself in a galaxy far, far away,
and your employee needs to:
Purchase a box of power converters from
Tosche Station.
Ship “Death Star” architectural plans to a trusted
Rebel colleague.
Book transport using a preferred starliner like the Millennium
Falcon, with pre-negotiated rates and within budget.
File an expense report to Admiral Ackbar to be reimbursed
for this intergalactic journey.
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13. Become a Force for change.
A single platform allows decision-makers to identify problems sooner,
before they balloon or become permanent. It helps employees get
reimbursed for expenses faster and ensures that fewer expense
reports and purchase orders are submitted with policy violations.
• Ensure correct vendors are used.
• Manage spend creep.
• Control purchases.
• Increase savings.
• Manage out-of-policy spend.
Do or do not.
There is no try.
YODA
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14. All-in-one platform
When each of these functions, purchasing supplies, shipping plans,
booking travel, and filing an expense report is done with an all-in-one
solution, each step communicates directly with the other as part of a
whole cohesive unit — bringing balance to the Force.
Shopping
Order from customizable catalogs that include your company
policy and negotiated rates at point of purchase.
Shipping
Keep costs low for your company by comparing shipping
options, rates, and delivery times all in one place.
Travel
Book, change, or cancel your travel plans and never spend unnecessary
time planning frequent business trips — all while remaining on policy.
Expense
Eliminatemanual data entry, enable mobile receipt capture,
and report on the go with a convenient mobile application.
I suggest a
new strategy.
C-3PO
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15. Deem
Employee Spend Suite
Deem’s all-in-one Employee Spend Suite is a no-brainer for finance
and procurement executives. When provided with a description of the
Deem platform and its tools for managing spend:
May the Force be
with you, always.
92% of executives believe Deem would improve
their ability to manage employees’ spend;
85% of executives would use Deem;
83% of executives would recommend their
company use Deem;
55%
of executives believe that a consolidated platform,
like Deem, would completely fix or significantly
improve their company’s procurement process.
2015
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16. Embrace your destiny as the chosen one and
“bring balance to The Force” with Deem’s
all-in-one platform for employee spend.
TAKE A TEST DRIVE
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17. ©2016 Deem, Inc. All rights reserved. 17