SITA's role in tendering
with Government
by
Danie van der Merwe
2014-03-05
Agenda
SITA Establishment
SITA Must…
SITA Act & Regulations Applicability
Types of Contracting
Open Procurement Process
Wh...
SITA Establishment
SITA Act (Act 88 of 1998 as Amended)
SITA Regulations (Gazette 28021 23 Sep 2005)
Established as a Stat...
SITA Must…
• Comply with Government Policies, Norms,
Standards
• Eliminate Duplication
• Leverage Economies of Scale
• Set...
SITA Act & Regulations Applicability
Scope:
• National & Provincial Departments MUST
• Local Government & Public Entities ...
Types of Contracting
Transversal Contracts:
•

Nat Department Public Service & Admin is owner

•

End User Dept / Entity e...
Open Procurement Process

•
•
•
•
•

Quotations – for up to R500,000
Mandatory Tenders – for over R500,000
Bid Spec Commit...
Where to Bid
Open Bids and SITA Contracts via SITA
Website at: http://www.sita.co.za under
• Tenders (and Government Gazet...
Conclusion
Although processes and objectives are similar…

SITA also has standards setting, transversal
contracts, interop...
Thank You
Danie van der Merwe
danie.vandermerwe@sita.co.za
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SITA presentation on it's Role in tendering with SA Government

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SITA presentation at WCG DEDAT Tender support and Financial assistance workshop 5 March 2014

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  • Far more detail inthe Regulations especially around procurement and tendering
  • Must provide a private telecommunicationsnetwork, transversal information systems, data processing or associated services for transversal information systems/
    R&D on transversal contracts includes liaising around Departmental requirements, setting standards in co-operation with Departments, benchmarking of products
    SITA is actively involved in setting the MIOS standards for government.
  • But TreasuryPractice Notes also require Public Entities to make use of existing transversal contracts where they exist and to adhere to GWEA, MIOS, MISS, etc.
  • Departments and Public Entities will be audited for compliance to engagement guidelines andadherence to their normal procurement policies.
    Open tenders / quotes must be used where no transversal or other contracts are available for use, and are open for any supplier to bid.
  • The end userDept/ Public Entity’s Account Officer has the authority to accept or decline the recommendation,and make the award.
  • Suppliers can also register as SITA suppliers for RFQs and open tenders at SITAwebsite. SITA does not prescribe howDepartments must advertise but all listed suppliers must have a fair chance to bid and normal principles for fair and transparent procurement apply.
  • The fraudand corruption line is operated independently of the SITA structures and reporting is received directly at executive level.Complainentsmay also remain anonymous from having their names conveyed to SITA.
  • SITA presentation on it's Role in tendering with SA Government

    1. 1. SITA's role in tendering with Government by Danie van der Merwe 2014-03-05
    2. 2. Agenda SITA Establishment SITA Must… SITA Act & Regulations Applicability Types of Contracting Open Procurement Process Where to Bid Conclusion 2
    3. 3. SITA Establishment SITA Act (Act 88 of 1998 as Amended) SITA Regulations (Gazette 28021 23 Sep 2005) Established as a State Owned Company National Treasury tender delegation 3
    4. 4. SITA Must… • Comply with Government Policies, Norms, Standards • Eliminate Duplication • Leverage Economies of Scale • Set standards for Interoperability & Security • Certify all acquired ICT Goods & Services • Provide “MUST” services as defined May also… R&D on ICT Goods on Contracts 4
    5. 5. SITA Act & Regulations Applicability Scope: • National & Provincial Departments MUST • Local Government & Public Entities MAY “Procure all IT Goods & Services through the Agency” One of the Following Manner: • From the Agency itself • Through the Agency ie. SITA Tenders / RFQ • Directly off a Transversal Contract 5
    6. 6. Types of Contracting Transversal Contracts: • Nat Department Public Service & Admin is owner • End User Dept / Entity engages directly with Suppliers • According to published Engagement Guidelines • Listed suppliers SITA Only Contracts: • SITA is owner • End User Dept / Entity engages through SITA • SITA accountability for Process and Service • Listed suppliers Open Tenders / Quotes: • Any supplier may bid 6
    7. 7. Open Procurement Process • • • • • Quotations – for up to R500,000 Mandatory Tenders – for over R500,000 Bid Spec Committee (BSC): MIOS Interoperability and Open Standards Open Specification vs Brand specific Duplication, Fairness, etc Recommendation Committee (RC): Governance over Process Recommendation to Dept Accounting Officer • 7
    8. 8. Where to Bid Open Bids and SITA Contracts via SITA Website at: http://www.sita.co.za under • Tenders (and Government Gazette) • RFQs on Contracts • Purchasing & Inventory for Open Quotes Transversal Contracts via Departmental Processes in adherence to SITA Engagement Guidelines 8
    9. 9. Conclusion Although processes and objectives are similar… SITA also has standards setting, transversal contracts, interoperability, research, systems integration, etc roles to play from a national level… Report Fraud & Corruption (24/7/365) to: 0800 3 FRAUD (3 37283) or sitaethics@nkonki.com 9
    10. 10. Thank You Danie van der Merwe danie.vandermerwe@sita.co.za
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