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Automating infinite campus

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Automating Tasks in Infinite Campus, presented at the 2013 ITEC IT Conference.

Automating Tasks in Infinite Campus, presented at the 2013 ITEC IT Conference.

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  • 1. Automating Infinite Campus Brian Abeling West Des Moines abelingb@wdmcs.org @wdmTECH
  • 2. 6 Strategies1 SQL pass thru Find Students2 SRS report Formatted3 Excel reports4 Import/Export5 SIF Get info in/out6 Task Scheduler Update fields
  • 3. most important feature is…TaskSchedulerSystem Administration > Preferences> Task Scheduler
  • 4. Task Scheduler
  • 5. Will I give you ALL of the scripts? No
  • 6. Why not?•They use customfields, views and tables•Can really mess upyour system
  • 7. 1 Clean up inboxAuto delete all messages 5 daysold in inbox.
  • 8. 1 Clean up inbox
  • 9. 2 Turn Class Rank OFFEnsure certain fields are off
  • 10. 2 Turn Class Rank OFF
  • 11. 3 Create new accountsAutomatically createsaccounts for any newstudents and sets user id /password.
  • 12. 3Create new accounts
  • 13. 4 Password Requirements
  • 14. 5 Delete SSN info Auto delete all SSN info each night
  • 15. 6 Set guardian rightsIf guardian, then markportal & messenger
  • 16. 6 Set guardian rights If guardian, then mark portal & messenger
  • 17. 7 Set teacher messenger Auto set teacher messenger box.
  • 18. 7 Set teacher messenger Auto set teacher messenger box.
  • 19. 7 Set teacher messengerAuto mark teacher messenger box. Email Brian for full script.
  • 20. 8 504 FlagLast Name, First Name
  • 21. 8 504 Flag
  • 22. 9 At Risk Flags Montoya, Inigo You killed my father, prepare to die
  • 23. 10 Gifted/Talented Flags Cooper, Sheldon
  • 24. 10 Gifted/Talented Flags
  • 25. 11 IEP Flags Sheldon, Cooper
  • 26. 12 Update team nameAuto update team namebased on homeroom
  • 27. 13 Update team name
  • 28. 14 Update AP CoursesAuto update all coursesthat start with “AP_”
  • 29. 14 Update AP CoursesAuto update all coursesthat start with “AP_”
  • 30. 15 Update Custom Field Update Grad Yr / Destiny Homeroom
  • 31. 16 Flag PLP with docsAuto update PLP flag whendoc is stored in PLP area.
  • 32. 16 Flag PLP with docs Montoya, Inigo
  • 33. 17 Non English FlagCreate phone icon withfamily language in usernotice.
  • 34. 17 Non English Flag Montoya, Inigo
  • 35. 17 Non English Flag Montoya, InigoRollover displays the language
  • 36. 18 No Email FlagFlag students whichDO NOT have anyguardians with email .
  • 37. 18 No Email Flag Look for guardians first, then check to see if they have email address.
  • 38. 18 No Email Flag Montoya, InigoDisplay flag on student to denoteno email in family
  • 39. 18 No Email FlagReports to help office staff identifywho to call to verify if no email
  • 40. 18 No Email FlagCreate an ad-hoc, thencreate mailing labels foronly those without email.
  • 41. 19 Foster Care Auto mark foster care children for FRL.
  • 42. 20 Staff AccountsAuto mark all staff forcampus application andgroup memberships
  • 43. 20 Staff AccountsActivestaff, markCampusApplication.
  • 44. 21 Staff AccountsActivestaff, add toALL group.
  • 45. 22 Staff AccountsAssignCalendarGroups
  • 46. 23 Auto fill fee infoAdd comments to Fees Tabfor those handling fees.
  • 47. 23 Auto fill fee infoLook at multiple factorsbeing marking Fees tab.
  • 48. 24 Do Not Release FlagCustom Do Not Release tab
  • 49. 25 DNR info Montoya, Inigo
  • 50. 26 Auto fill Title statusHelp with state reportingby auto populating fieldssuch as Title I Math andReading.
  • 51. 26 Auto fill Title I statusFill Title fields based onenrollment information.
  • 52. Daily Run vsRun Once
  • 53. 27 Honor Roll CourseAuto enroll in course basedon criteria
  • 54. 27 Honor Roll CourseAuto enroll students whomeet criteria into course
  • 55. 27 Honor Roll CourseOnce rostered, we can use…•Messenger to contact them•Mailing labels to mail them•Add to the transcript
  • 56. 28 Courses for awardsAuto enroll students intocourses that related toacademic awards.
  • 57. 29 Copy lockers forwardUse a script to copy lockerinfo forward for those whoneed the same locker.
  • 58. 30 Academic IneligibleUse a script to auto fillacademic ineligibility.
  • 59. 30 Academic IneligibleUse a script to auto fillacademic ineligibility basedon grades.