Automating Tasks in Infinite Campus, presented at the 2013 ITEC IT Conference.

1. Automating
Infinite Campus
Brian Abeling
West Des Moines
abelingb@wdmcs.org
@wdmTECH

2. 6 Strategies
1 SQL pass thru Find Students
2 SRS report Formatted
3 Excel reports
4 Import/Export
5 SIF Get info in/out
6 Task Scheduler Update fields

3. most important feature is…
Task
Scheduler
System Administration > Preferences
> Task Scheduler

4. Task Scheduler

5. Will I give you ALL
of the scripts?
No

6. Why not?
•They use custom
fields, views and tables
•Can really mess up
your system

7. 1 Clean up inbox
Auto delete all messages 5 days
old in inbox.

8. 1 Clean up inbox

9. 2 Turn Class Rank OFF
Ensure certain fields are off

10. 2 Turn Class Rank OFF

11. 3 Create new accounts
Automatically creates
accounts for any new
students and sets user id /
password.

12. 3
Create new accounts

13. 4 Password Requirements

14. 5 Delete SSN info
Auto delete
all SSN info
each night

15. 6 Set guardian rights
If guardian, then mark
portal & messenger

16. 6 Set guardian rights
If guardian, then mark portal &
messenger

17. 7 Set teacher messenger
Auto set teacher
messenger box.

18. 7 Set teacher messenger
Auto set teacher
messenger box.

19. 7 Set teacher messenger
Auto mark teacher messenger box.
Email Brian
for full script.

20. 8 504 Flag
Last Name, First Name

21. 8 504 Flag

22. 9 At Risk Flags
Montoya, Inigo
You killed my father, prepare to die

23. 10 Gifted/Talented Flags
Cooper, Sheldon

24. 10 Gifted/Talented Flags

25. 11 IEP Flags
Sheldon, Cooper

26. 12 Update team name
Auto update team name
based on homeroom

27. 13 Update team name

28. 14 Update AP Courses
Auto update all courses
that start with “AP_”

29. 14 Update AP Courses
Auto update all courses
that start with “AP_”

30. 15 Update Custom Field
Update Grad Yr / Destiny
Homeroom

31. 16 Flag PLP with docs
Auto update PLP flag when
doc is stored in PLP area.

32. 16 Flag PLP with docs
Montoya, Inigo

33. 17 Non English Flag
Create phone icon with
family language in user
notice.

34. 17 Non English Flag
Montoya, Inigo

35. 17 Non English Flag
Montoya, Inigo
Rollover displays the language

36. 18 No Email Flag
Flag students which
DO NOT have any
guardians with email .

37. 18 No Email Flag
Look for guardians
first, then check to see if
they have email address.

38. 18 No Email Flag
Montoya, Inigo
Display flag on student to denote
no email in family

39. 18 No Email Flag
Reports to help office staff identify
who to call to verify if no email

40. 18 No Email Flag
Create an ad-hoc, then
create mailing labels for
only those without email.

41. 19 Foster Care
Auto mark foster care
children for FRL.

42. 20 Staff Accounts
Auto mark all staff for
campus application and
group memberships

43. 20 Staff Accounts
Active
staff, mark
Campus
Application.

44. 21 Staff Accounts
Active
staff, add to
ALL group.

45. 22 Staff Accounts
Assign
Calendar
Groups

46. 23 Auto fill fee info
Add comments to Fees Tab
for those handling fees.

47. 23 Auto fill fee info
Look at multiple factors
being marking Fees tab.

48. 24 Do Not Release Flag
Custom Do Not Release tab

49. 25 DNR info
Montoya, Inigo

50. 26 Auto fill Title status
Help with state reporting
by auto populating fields
such as Title I Math and
Reading.

51. 26 Auto fill Title I status
Fill Title fields based on
enrollment information.

52. Daily Run
vs
Run Once

53. 27 Honor Roll Course
Auto enroll in course based
on criteria

54. 27 Honor Roll Course
Auto enroll students who
meet criteria into course

55. 27 Honor Roll Course
Once rostered, we can use…
•Messenger to contact them
•Mailing labels to mail them
•Add to the transcript

56. 28 Courses for awards
Auto enroll students into
courses that related to
academic awards.

57. 29 Copy lockers forward
Use a script to copy locker
info forward for those who
need the same locker.

58. 30 Academic Ineligible
Use a script to auto fill
academic ineligibility.

59. 30 Academic Ineligible
Use a script to auto fill
academic ineligibility based
on grades.