Automating  Infinite Campus            Brian Abeling            West Des Moines         abelingb@wdmcs.org                ...
6 Strategies1 SQL pass thru    Find Students2 SRS report       Formatted3 Excel            reports4 Import/Export5 SIF    ...
most important feature is…TaskSchedulerSystem Administration > Preferences> Task Scheduler
Task Scheduler
Will I give you ALL of the scripts?      No
Why not?•They use customfields, views and tables•Can really mess upyour system
1       Clean up inboxAuto delete all messages 5 daysold in inbox.
1   Clean up inbox
2   Turn Class Rank OFFEnsure certain fields are off
2   Turn Class Rank OFF
3 Create new accountsAutomatically createsaccounts for any newstudents and sets user id /password.
3Create new accounts
4   Password Requirements
5   Delete SSN info         Auto delete         all SSN info         each night
6   Set guardian rightsIf guardian, then markportal & messenger
6       Set guardian rights    If guardian, then mark portal &    messenger
7    Set teacher messenger    Auto set teacher    messenger box.
7    Set teacher messenger    Auto set teacher    messenger box.
7   Set teacher messengerAuto mark teacher messenger box.                        Email Brian                        for fu...
8                       504 FlagLast Name, First Name
8   504 Flag
9               At Risk Flags    Montoya, Inigo          You killed my father, prepare to die
10   Gifted/Talented Flags Cooper, Sheldon
10   Gifted/Talented Flags
11                 IEP Flags Sheldon, Cooper
12   Update team nameAuto update team namebased on homeroom
13   Update team name
14   Update AP CoursesAuto update all coursesthat start with “AP_”
14   Update AP CoursesAuto update all coursesthat start with “AP_”
15 Update Custom Field Update Grad Yr / Destiny Homeroom
16   Flag PLP with docsAuto update PLP flag whendoc is stored in PLP area.
16    Flag PLP with docs     Montoya, Inigo
17    Non English FlagCreate phone icon withfamily language in usernotice.
17            Non English Flag     Montoya, Inigo
17           Non English Flag     Montoya, InigoRollover displays the language
18      No Email FlagFlag students whichDO NOT have anyguardians with email .
18      No Email Flag Look for guardians first, then check to see if they have email address.
18           No Email Flag    Montoya, InigoDisplay flag on student to denoteno email in family
18         No Email FlagReports to help office staff identifywho to call to verify if no email
18     No Email FlagCreate an ad-hoc, thencreate mailing labels foronly those without email.
19      Foster Care Auto mark foster care   children for FRL.
20     Staff AccountsAuto mark all staff forcampus application andgroup memberships
20       Staff AccountsActivestaff, markCampusApplication.
21        Staff AccountsActivestaff, add toALL group.
22         Staff AccountsAssignCalendarGroups
23    Auto fill fee infoAdd comments to Fees Tabfor those handling fees.
23     Auto fill fee infoLook at multiple factorsbeing marking Fees tab.
24   Do Not Release FlagCustom Do Not Release tab
25                    DNR info     Montoya, Inigo
26   Auto fill Title statusHelp with state reportingby auto populating fieldssuch as Title I Math andReading.
26   Auto fill Title I statusFill Title fields based onenrollment information.
Daily Run    vsRun Once
27   Honor Roll CourseAuto enroll in course basedon criteria
27   Honor Roll CourseAuto enroll students whomeet criteria into course
27   Honor Roll CourseOnce rostered, we can use…•Messenger to contact them•Mailing labels to mail them•Add to the transcript
28   Courses for awardsAuto enroll students intocourses that related toacademic awards.
29   Copy lockers forwardUse a script to copy lockerinfo forward for those whoneed the same locker.
30   Academic IneligibleUse a script to auto fillacademic ineligibility.
30   Academic IneligibleUse a script to auto fillacademic ineligibility basedon grades.
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Automating infinite campus

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Automating Tasks in Infinite Campus, presented at the 2013 ITEC IT Conference.

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Automating infinite campus

  1. 1. Automating Infinite Campus Brian Abeling West Des Moines abelingb@wdmcs.org @wdmTECH
  2. 2. 6 Strategies1 SQL pass thru Find Students2 SRS report Formatted3 Excel reports4 Import/Export5 SIF Get info in/out6 Task Scheduler Update fields
  3. 3. most important feature is…TaskSchedulerSystem Administration > Preferences> Task Scheduler
  4. 4. Task Scheduler
  5. 5. Will I give you ALL of the scripts? No
  6. 6. Why not?•They use customfields, views and tables•Can really mess upyour system
  7. 7. 1 Clean up inboxAuto delete all messages 5 daysold in inbox.
  8. 8. 1 Clean up inbox
  9. 9. 2 Turn Class Rank OFFEnsure certain fields are off
  10. 10. 2 Turn Class Rank OFF
  11. 11. 3 Create new accountsAutomatically createsaccounts for any newstudents and sets user id /password.
  12. 12. 3Create new accounts
  13. 13. 4 Password Requirements
  14. 14. 5 Delete SSN info Auto delete all SSN info each night
  15. 15. 6 Set guardian rightsIf guardian, then markportal & messenger
  16. 16. 6 Set guardian rights If guardian, then mark portal & messenger
  17. 17. 7 Set teacher messenger Auto set teacher messenger box.
  18. 18. 7 Set teacher messenger Auto set teacher messenger box.
  19. 19. 7 Set teacher messengerAuto mark teacher messenger box. Email Brian for full script.
  20. 20. 8 504 FlagLast Name, First Name
  21. 21. 8 504 Flag
  22. 22. 9 At Risk Flags Montoya, Inigo You killed my father, prepare to die
  23. 23. 10 Gifted/Talented Flags Cooper, Sheldon
  24. 24. 10 Gifted/Talented Flags
  25. 25. 11 IEP Flags Sheldon, Cooper
  26. 26. 12 Update team nameAuto update team namebased on homeroom
  27. 27. 13 Update team name
  28. 28. 14 Update AP CoursesAuto update all coursesthat start with “AP_”
  29. 29. 14 Update AP CoursesAuto update all coursesthat start with “AP_”
  30. 30. 15 Update Custom Field Update Grad Yr / Destiny Homeroom
  31. 31. 16 Flag PLP with docsAuto update PLP flag whendoc is stored in PLP area.
  32. 32. 16 Flag PLP with docs Montoya, Inigo
  33. 33. 17 Non English FlagCreate phone icon withfamily language in usernotice.
  34. 34. 17 Non English Flag Montoya, Inigo
  35. 35. 17 Non English Flag Montoya, InigoRollover displays the language
  36. 36. 18 No Email FlagFlag students whichDO NOT have anyguardians with email .
  37. 37. 18 No Email Flag Look for guardians first, then check to see if they have email address.
  38. 38. 18 No Email Flag Montoya, InigoDisplay flag on student to denoteno email in family
  39. 39. 18 No Email FlagReports to help office staff identifywho to call to verify if no email
  40. 40. 18 No Email FlagCreate an ad-hoc, thencreate mailing labels foronly those without email.
  41. 41. 19 Foster Care Auto mark foster care children for FRL.
  42. 42. 20 Staff AccountsAuto mark all staff forcampus application andgroup memberships
  43. 43. 20 Staff AccountsActivestaff, markCampusApplication.
  44. 44. 21 Staff AccountsActivestaff, add toALL group.
  45. 45. 22 Staff AccountsAssignCalendarGroups
  46. 46. 23 Auto fill fee infoAdd comments to Fees Tabfor those handling fees.
  47. 47. 23 Auto fill fee infoLook at multiple factorsbeing marking Fees tab.
  48. 48. 24 Do Not Release FlagCustom Do Not Release tab
  49. 49. 25 DNR info Montoya, Inigo
  50. 50. 26 Auto fill Title statusHelp with state reportingby auto populating fieldssuch as Title I Math andReading.
  51. 51. 26 Auto fill Title I statusFill Title fields based onenrollment information.
  52. 52. Daily Run vsRun Once
  53. 53. 27 Honor Roll CourseAuto enroll in course basedon criteria
  54. 54. 27 Honor Roll CourseAuto enroll students whomeet criteria into course
  55. 55. 27 Honor Roll CourseOnce rostered, we can use…•Messenger to contact them•Mailing labels to mail them•Add to the transcript
  56. 56. 28 Courses for awardsAuto enroll students intocourses that related toacademic awards.
  57. 57. 29 Copy lockers forwardUse a script to copy lockerinfo forward for those whoneed the same locker.
  58. 58. 30 Academic IneligibleUse a script to auto fillacademic ineligibility.
  59. 59. 30 Academic IneligibleUse a script to auto fillacademic ineligibility basedon grades.

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