1.
My favorite SQL
automations
Brian Abeling
West Des Moines
abelingb@wdmcs.org
http://bit.ly/2oFyNr6
@wdmTECH

2.
most important feature is…
Task
Scheduler
System Administration
> Preferences
> Task Scheduler

3.
Task Scheduler

4.
Will I give you ALL
of the scripts?
No

5.
Why not?
•They use custom
fields, views and tables
•Can really mess up
your system

6.
Clean up inbox
Auto delete all messages 5 days
old in inbox.
1

7.
Clean up inbox
1

8.
Turn Class Rank OFF
Ensure certain fields are off
2

9.
Turn Class Rank OFF
2

10.
Create new accounts
Automatically creates
accounts for any new
students and sets user id /
password.
3

11.
Create new accounts
3

12.
Password Requirements
4

13.
Delete SSN info
Auto delete
all SSN info
each night
5

14.
Set guardian rights
If guardian, then mark
portal & messenger
6

15.
Set guardian rights
If guardian, then mark portal &
messenger
6

16.
Set teacher messenger
Auto set teacher
messenger box.
7

17.
Set teacher messenger
Auto set teacher
messenger box.
7

18.
Set teacher messenger
Auto mark teacher messenger box.7

19.
504 Flag
8
Montoya, Inigo

20.
At Risk Flags
9Montoya, Inigo
You killed my father, prepare to die

21.
Gifted/Talented Flags
Montoya, Inigo
10

22.
Gifted/Talented Flags10

23.
IEP Flags
Montoya, Inigo
11

24.
Update team name
Auto update team name
based on homeroom
12

25.
Update team name
13

26.
Update AP Courses
Auto update all courses
that start with “AP_”
14

27.
Update AP Courses
Auto update all courses
that start with “AP_”
14

28.
Update Custom Field
Update Grad Yr /
Destiny Homeroom
15

29.
Flag PLP with docs
Auto update PLP flag when
doc is stored in PLP area.
16

30.
Flag PLP with docs
16
Montoya, Inigo

31.
Non English Flag
Create phone icon with
family language in user
notice.
17

32.
Non English Flag
17
Montoya, Inigo

33.
Non English Flag
17
Montoya, Inigo
Rollover displays the language

34.
No Email Flag
Flag students which
DO NOT have any
guardians with email .
18

35.
No Email Flag
18
Look for guardians first,
then check to see if they
have email address.

36.
No Email Flag
18
Montoya, Inigo
Display flag on student to denote
no email in family

37.
No Email Flag
18
Reports to help office staff identify
who to call to verify if no email

38.
No Email Flag
18
Create an ad-hoc, then
create mailing labels for
only those without email.

39.
Foster Care
Auto mark foster care
children for FRL.
19

40.
Staff Accounts
Auto mark all staff for
campus application and
group memberships
20

41.
Staff Accounts
Active staff,
mark Campus
Application.
20

42.
Staff Accounts
Active staff,
add to ALL
group.
21

43.
Staff Accounts
Assign
Calendar
Groups
22

44.
Staff Accounts
If employment ended
>remove @wdmcs.org
email address
>remove from calendars
>change homepage
22

45.
Student Accounts
 Fill primary email address
 Force password reset if
common password used
 Fill graduation year
23

46.
Fees
24
Look at multiple factors
for marking Fees tab.
Add comments to Fees Tab for
those handling fees.

47.
Fees
24
 Total past due fees, store
in separate field
 Use stored field to send
out noticed via
messenger

48.
Do Not Release Flag
Custom Do Not Release tab
25

49.
DNR info
25
Montoya, Inigo

50.
Auto fill Title status
Help with state reporting
by auto populating fields
such as Title I Math and
Reading.
26

51.
Auto fill Title I status
26
Fill Title fields based on
enrollment information.

52.
Activities/Athletics
27
GPA of students in Athletics?
1 sport vs 2 sports vs 3?

53.
Activities/Athletics
27
All Athletics = ATH
All Activities = ACT

54.
Activities/Athletics
27

55.
Activities/Athletics
27
Script that
counts and
stores number
of ATH
enrollments

56.
Activities/Athletics
27
Creates flag w
number of
courses

57.
Athletics Eligibility Transfer
28
Automate the date of
athletic eligibility for
transfers.

58.
Semester Test Opt Out
29
Automate process of
determining who can
opt out of semester
tests.

59.
Daily Run
vs
Run Once

60.
Honor Roll Course
Auto enroll in course based
on criteria
31

61.
Honor Roll Course
31
Auto enroll students who
meet criteria into course

62.
Honor Roll Course
31
Once rostered, we can use…
•Messenger to contact them
•Mailing labels to mail them
•Add to the transcript

63.
Courses for awards
Auto enroll students into
courses that related to
academic awards.
32

64.
Copy lockers forward
Use a script to copy locker
info forward for those who
need the same locker.
33

65.
Academic Ineligible
Use a script to auto fill
academic ineligibility.
34

66.
Academic Ineligible
Use a script to auto fill
academic ineligibility based
on grades.
34