The document summarizes the 5th meeting of the Piloting Transborder Committee for the "TUR.GRATE 2" project. Key points include: 1) A reduction of the EU contribution from €2.5 million to €2.31 million was approved, exempting €96,122.90. 2) Spending by the final beneficiaries was 69.6% of the revised budget as of January 31, 2014, with some beneficiaries significantly behind schedule. 3) Declarations of validated expenditures had been issued for expenditures totaling over €1.6 million. 4) Twenty-two applications for reimbursement totaling over €1 million had been sent by January 2014,

1. “TUR.GRATE 2” Project - “049”
“InteGRATEd actions to promote sustainable ToURist development”
5th Meeting of the Piloting Transborder Committee – Action 1.2
Podgorica – Montenegro, APART HOTEL PREMIER, February 12th, 2014
“Overall financial monitoring of the project and Reduction of the Community
Contribution ”

2. Index:
1. Decision of the MA on the Reduction of the Community
Contribution and new project budget
2. Progress of Reporting activities, spending forecast by 31th of
January 2014 and status of real spending
3. Declarations on validation of expenditure issued, progress of
the evaluation process, and results analysis
4. State-of-art of the Applications for Reimbursement sent and
funds reimbursed by January 2014

3. 1. Decision Revision includedReduction of the
4.4 DVEs of of the MA on the in the ARs sent
Community Contribution and new project
(9-14)
budget
Note of MA Ref. N. RA
269110 of 30.10.2013
Proposed amount to be de-committed → € 285.481,61 (id
est, the 11,42% of the total budget – Art. 6.4 IPA SC)
Letter of the LP Prot. N.
0026361 of 29.11.2013
Proposed correction of the amount to be de-committed
→ € 189.358,71 (id est, the 7,57% of the total budget)
Note of MA Ref. N. RA
19533 of 21.01.2014
Revised amount to be reduced → € 189.358,71 →
EXEMPTION to budget reduction → € 96.122,90
(3,84% of the total budget)
Project Start/end
February 2011/ July 2014
Total budget
€ 2.310.641,29

4. 1. Decision of the MA on the Reduction of the
4.4 DVEs of Revision included in the ARs sent
Community Contribution and new project
(9-14)
budget
PROGRAMME
CONTRIBUTION
IPA cofinancing (€)
National cofinancing (€)
Beneficiary’s own
contribution
Total (€)
%
LB
FB1
FB2
Mesagne Municipality
Nardò Municipality
Latiano Municipality
321.880,20
188.405,87
201.983,11
56.802,39
33.248,10
35.644,08
0,00
0,00
0,00
378.682,59
221.653,97
237.627,19
16,39
9,59
10,28
FB3
Engineering, Design and Materials
Technologies Center - CETMA
272.000,00
48.000,00
0,00
320.000,00
13,85
FB4
Thesprotia Chamber of Commerce
149.342,41
26.354,54
0,00
175.696,95
7,60
FB5
FB6
FB7
Albanian Tourist Service Office
Municipality of Durres
Municipality N. 8 of Tirana
National Tourism Organization of
Montenegro - NTO
156.925,48
76.728,87
82.354,05
27.692,73
13.540,39
14.533,07
0,00
0,00
0,00
184.618,21
90.269,26
96.887,12
7,99
3,91
4,19
173.209,02
30.566,30
0,00
203.775,32
8,82
Local Tourist Organization of Bar
173.189,46
30.562,85
0,00
203.752,30
8,82
168.026,62
29.651,76
0,00
197.678,38
8,56
1.964.045,10
346.596,19
0.00
2.310.641,29
100
FB8
FB9
FB10
COTUP – Apulia Tourist Operators
Consortium
TOTAL

5. 1. Decision of the MA on the Reduction of the
4.4 DVEs of Revision included in the ARs sent
Community Contribution and new project
(9-14)
budget
OLD BUDGET
PROPOSED BUDGET REDUCTION
PER PP
NEW REDUCED BUDGET JANUARY 2014
LB - Mesagne Municipality
390.000,00
11.317,41
378.682,59
FB1 - Nardò Municipality
240.000,00
18.346,03
221.653,97
FB2 - Latiano Municipality
240.000,00
2.372,81
237.627,19
FB3 Engineering, Design and Materials
Technologies Center - CETMA
320.000,00
0,00
320.000,00
FB4 - Thesprotia Chamber of Commerce
180.000,00
4.303,05
175.696,95
FB5 - Albanian Tourist Service Office
FB6 - Municipality of Durres
240.000,00
120.000,00
55.381,79
29.730,74
184.618,21
90.269,26
FB7 - Municipality N. 8 of Tirana
120.000,00
23.112,88
96.887,12
FB8 - National Tourism Organization of
Montenegro - NTO
230.000,00
26.224,68
203.775,32
FB9 Local Tourist Organization of Bar
220.000,00
16.247,70
203.752,30
200.000,00
2.500.000,00
2.321,62
189.358,71
197.678,38
2.310.641,29
Final Beneficiary
FB10 - COTUP – Apulia Tourist
Operators Consortium

6. Index:
1. Decision of the MA on the Reduction of the Community
Contribution and new project budget
2. Progress of Reporting activities, spending forecast by 31th of
January 2014 and status of real spending
3. Declarations on validation of expenditure issued, progress of
the evaluation process, and results analysis
4. State-of-art of the Applications for Reimbursement sent and
funds reimbursed by January 2014

7. 2.1 Progress of Reporting
activities, spending
forecast by 31th of
January 2014 and status
of real spending
FINAL BENEFICIARIES
LP - MESAGNE MUN.
FB1 - NARDO' MUN.
FB2 - LATIANO MUN.
FB3 - CETMA CONSORTIUM
FB4 - Chamber of Thesprotia
FB5 - ATSO
FB6 - Municipality of Durres
FB7 - Municipality N.8 of Tirana
FB8 - NTO of MO
FB9 - LTO of BAR
FB10 - COTUP
Extension of project
duration of 6 months
(we can recover the
delay ( 30,40%) until
the 31.07.2014)
FB BUDGET
AMOUNT REPORTED
AT January 2014
% OF ACHIEVED
EXPEDNITURES
% OF APPROVED
SPENDING FORECAST
378.682,59
318.754,01
84,17%
100
221.653,97
165.322,35
74,59%
100
237.627,19
165.239,59
69,54%
100
320.000,00
243.620,79
76,13%
100
175.696,95
131.616,26
74,91%
100
184.618,21
74.823,21
40,53%
100
90.269,26
24.685,94
27,35%
100
96.887,12
38.927,80
40,18%
100
203.775,32
145.426,05
71,37%
100
203.752,30
138.413,70
67,93%
100
197.678,38
161.427,42
81,66%
2.310.641,29
1.608.257,12
69,60
100
100
2.310.641,29

8. 2.2 Last approved budget and
spending forecast by 31th of
January 2014 in the AF
Until the
31.01.2014
-30,40%

9. 2.3 Reporting Performance of the project on January the 31th 2014
%
of
Eligible
N° of Submitted PRs by
Expenditures on the
Final Beneficiary
PR with DVE PR with AR
31.01.2014
PP budget and on the
project budget
Mesagne M.
12 (30.09.09 - 31.12.13)
11
11
78,77%
Nardò M.
10 (12.10.09 - 09.12.13)
9
9
63,88%
Latiano M.
11 (27.03.09 - 02.12.13)
10
10
66,30%
CETMA Cons.
5 (5.10.09 - 28.10.13)
5
5
76,13%
Ch. Of Thespr.
ATSO
M. of Durres
M. n. 8 of Tirana
NTO of MO
LTO of Bar
COTUP Cons.
5 (30.09.09 - 08.11.13)
5 (01.04.11 - 31.10.13)
6 (02.11.09 - 05.11.13)
4 (01.10.09 - 15.04.13)
9 (22.07.09 - 30.10.13)
10 (19.05.11 - 28.10.13)
5 (10.10.09 - 17.10.13)
4
2
4
4
8
9
5
4
2
4
4
8
9
5
82
71
71
56,09%
16,26%
12,07%
13,65%
45,00%
29,35%
66,90%
55,29
Most
critical
Delay of
FLCO
Still low % of
Eligible
Expenditures

10. 2.4 Real Spending level by 31.01.2014 and by the end of the
project
69,60 % SPENT
30,40 % to spend yet
6 months
36 months
01.01.07
29.10.2009
1.02.2011
31.01.2014
PREPARATORY
ACTIVITIES – WP0
PROJECT LIFETIME
Preparatory Costs
Project Costs
31.07.2014
31.01.2014
Extension
of the
project lifetime of 6
months

11. Index:
1. Decision of the MA on the Reduction of the Community
Contribution and new project budget
2. Progress of Reporting activities, spending forecast by 31th of
January 2014 and status of real spending
3. Declarations on validation of expenditure issued, progress of
the evaluation process, and results analysis
4. State-of-art of the Applications for Reimbursement sent and
funds reimbursed by January 2014

12. 3.1 List of the Declarations on validation of expenditure issued by the 31.01.2014
Beneficiary
PRs concerned by DVEs issued
Total eligible amount
Total refundable
amount
LP
1°ord./0049/LB/1-2-3-4-5-6-7-8-9-10-11 - (Tot. PR:12)
298.304,96
297.219,05
FB1
1°ord./0049/FB1/1-2-3-4-5-6-7-8-9 - (Tot. PR: 10)
141.601,66
141.481,23
FB2
1°ord./0049/FB2/1-2-3-4-5-6-7-8-9-10 - (Tot. PR: 11)
157.550,06
147.582,14
FB3
1°ord./0049/FB3/1-2-3-4-5 - (Tot. PR: 5)
243.620,63
241.629,03
FB4
1°ord./0049/FB4/1-2-3-4 - (Tot. PR: 5)
98.540,36
98.540,36
FB5
1°ord./0049/FB5/1-2 - (Tot. PR: 5)
30.011,04
30.011,04
FB6
1°ord./0049/FB6/1-2-3-4 - (Tot. PR: 6)
10.897,19
10.897,19
FB7
1°ord./0049/FB7/1-2-3-4 - (Tot. PR: 4)
13.226,83
13.226,83
FB8
1°ord./0049/FB8/1-2-3-4-5-6-7-8 - (Tot. PR: 9)
91.692,97
77.847,01
FB9
1°ord./0049/FB9/1-2-3-4-5-6-7-8-9 - (Tot. PR: 10)
59.797,59
58.489,75
FB10
1°ord./0049/FB10/1-2-3-4-5 - (Tot. PR: 5)
132.249,25
132.190,45

13. 3.2 PRs closed on the MIS but not yet validated with
DVE: most critical situation

14. Index:
1. Decision of the MA on the Reduction of the Community
Contribution and new project budget
2. Progress of Reporting activities, spending forecast by 31th of
January 2014 and status of real spending
3. Declarations on validation of expenditure issued, progress of
the evaluation process, and results analysis
4. State-of-art of the Applications for Reimbursement sent and
funds reimbursed by January 2014

15. 4.1 N. 22 Applications for Reimbursement
sent to date
ALREADY REFUNDED
WITHIN JANUARY 2014

16. 4.1 N. 22 Applications for Reimbursement
5.2 N. 14 Applications for Reimbursement
sent to date
ALREADY REFUNDED
sent at today
WITHIN JANUARY 2014
ACCREDITATION TO THE
PPs, IS ONGOING
NOT YET REFUNDED

17. 4.1 N. 22 Applications for Reimbursement
5.2 N. 14 Applications for Reimbursement
sent to date
sent at today
NOT YET REFUNDED

18. 4.2 Applications for Reimbursement sent to
date: the 18th
18° AR - Reimbursement: TUR.GRATE 2
DVE info
PRIC
Starting
date
Beneficiary
Ending
date
DVEIC
Name
EU
National
EU
Reported Eligible Refundabl
Refundabl allocabl
allocable
amount amount e amount
e amount
e
amount
80% (€) amount
1°ord./0049/FB8/7
- REVISION
01/02/2013 29/04/2013MON/2013/0045/01 National Tourism Organisation
of Montenegro - NTO
23.549,34
20.241,22
17.293,82
14.699,75 11.759,80 2.594,07
1°ord./0049/FB9/6
- STANDARD
29/08/2012 01/02/2013MON/2013/0069/00 Local Tourist Organization of
Bar
11.924,44
9.048,65
8.351,85
7.099,07
5.679,26 1.252,78
1°ord./0049/FB6/4
- STANDARD
07/05/2012 31/10/2012ALB/2013/0088/00 Municipality of Durres
11.126,65
9.496,90
9.496,90
8.072,36
6.457,89 1.424,53
1°ord./0049/FB3/4
- STANDARD
04/05/2012 23/04/2013ITA/2013/0478/00 CETMA - Engineering, Design
and Materials Technologies
Center
03/05/2012 03/05/2012ALB/2013/0087/00 Municipality of Durres
53.782,95
41.897,76
0
0
0,00
0
733,15
0
0
0
0,00
0
1°ord./0049/FB6/3
- STANDARD

19. 4.2 Applications for Reimbursement sent to
date
1°ord./0049/FB2/9
- STANDARD
19/02/2013
28/06/2013ITA/2013/0573/00
Municipality of
Latiano
4.710,63
1°ord./0049/FB4/4
- STANDARD
03/12/2012
24/04/2013GRE/2013/0036/00
Chamber of
Thesprotia
39.502,26 39.152,26 39.152,26 33.279,42 26.623,54 5.872,84
1°ord./0049/FB9/5
- STANDARD
01/08/2012
Local Tourist
25/10/2012MON/2013/0068/00 Organization of
Bar
1°ord./0049/FB6/2
- STANDARD
01/05/2011
05/12/2011ALB/2013/0086/00
Municipality of
Durres
1°ord./0049/FB7/2
- STANDARD
22/08/2011
25/04/2012ALB/2013/0085/00
Municipality No 8
of Tirana
12.868,02
4.580,63 4.495,93 3.821,54 3.057,23
674,39
8.128,99 8.128,99 6.909,64 5.527,71 1.219,35
508,68
4,94
4,94
4,2
3,36
0,74
11.366,56
60,68
60,68
51,58
41,26
9,1
TOTALE
59.824,44

20. 4.3 Applications for Reimbursement sent to
date: the 19th - 20th -21th – 22th
19 th
20 th
48.850,99 €
187.147,94 €

21. 4.3 Applications for Reimbursement sent to
date: the 19th - 20th -21th – 22th
21 th
22 th
3.016,20 €
5.750,72 €

22. 4.4 DVEs of Revision included in the ARs sent
(19-22)

23. 4.5 DVEs of Revision included in the ARs sent
(19-22)

24. 4.6 Amounts of DVEs of Revision included in
4.4 DVEs of Revision included in the ARs sent
the ARs sent (9-14)
(9-14)
DVEs of REVISION 18th-22th
1°ord./0049/FB8/7 (NTO)
1°ord./0049/FB3/4 (CETMA)
1°ord./0049/LP/9 (MESAGNE MUN.)
1°ord./0049/FB1/8 (NARDO’ MUN.)
1°ord./0049/FB1/6 (NARDO’ MUN.)
1°ord./0049/FB2/9 (LATIANO MUN.)
1°ord./0049/FB2/5 (LATIANO MUN.)
1°ord./0049/FB2/7 (LATIANO MUN.)
1°ord./0049/FB5/2 (ATSO)
Amount
11.759,80
41.740,99
14.715,20
7.930,00
2.401,00
84,70
2.832,17
3.328,98
5.824,61
€ 90.617,45
- 20 % EU Quota
€ 75.212,48

25. 4.4 DVEs of Revision included in the ARs sent
ALERT !
(9-14)
Total New Project Budget
€ 2.310.641,29
Budget already Reported by
31.01.02014
€ 1.608.257,12 (69,60%)
Budget to be reported yet by the
31.07.2014 (6 months)
Budget Eligible by 31.01.02014
Budget to be Eligible yet by
the 31.07.2014 (6 months)
€ 702.384,17 (30,40%)
€ 1.277.492,54
€ 1.033.148,75 (44,71%)

26. … Thanks for your attention
For any information don’t hesitate to contact
the Project Technical Secretariat – ALTRAN Italia S.p.A.
Ida Carolla
0039 0831 449608
pts.turgrate2@comune.mesagne.br.it