Effective interview skills


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Effective interview skills

  1. 1. Interview Skills Prepared By: Dr. Marwa Obeid Consultant, Management Development & Training
  2. 2. Selection &Recruitment Overview
  3. 3. A process of matching individual skills and job requirements Recruitment & Selection
  4. 4. Bases of Selection Process The selection process has to be based on: • HR Planning • Job Description  Includes; tasks, duties and responsibilities that the job entails • Job Specifications  Includes; knowledge, skills, and abilities required of the job holder
  5. 5. Types of Recruitment Internal Recruiting Hiring a person from within the organization (transfer / promotion) – through internal posting. Advantages Raising morale Internal career ladder Reduce recruitment costs Reduce training costs Disadvantages Morale problems among those skipped over Political overtones Can create critical gap in another department Bias play a role
  6. 6. Cont … External Recruiting Hiring a person from outside the organization Advantages  New blood  New perspective on competitors  Cheaper than training  Avoid political problems  Advertising for the company Disadvantages  Difficult to find a good fit  Discourage internal progress  Job orientation takes longer  Lower productivity in the short run  Possibility of personality conflicts
  7. 7. Completion of application form Preliminary screening Employment tests Employment interview Background investigation Verification of references Job offering Medical exam Note: An applicant may be rejected after any step in the process. Reception of applicants Hiring Steps of The Selection Process
  8. 8. The Interview
  9. 9. Interview Formal / in-depth conversation where interviewer and applicant exchange information The most widely used selection procedure/tool
  10. 10. Interview Purpose To determine if the candidate; • Can do the job • Can do the job well • Fits into the team • Fits into the organization Whataretheadvantages&thedisadvantages ofinterviews?
  11. 11. How To Insure The Interview Success ? Interviewers are the basic elements of the interview To assure the success of an interview, all interviewers should be trained to use the best available interviewing techniques.
  12. 12. Types Of Interview
  13. 13. Advantages More reliable and accurate Best for determining organizational fit and interpersonal skills. Objective evaluation - More valid as there’s no scope for subjectivity Help inexperienced interviewers to conduct useful interviews Obtains Decision Making Facts Eliminates Discrimination Disadvantages One size may not fit all Structured Interview Includes a set of standardized, closed, short & clearly-worded questions (Checklist of questions )
  14. 14. Advantages Candidates are more comfortable Encourages applicant to do much of the talking Lots of data are collected for better evaluation of the knowledge, skills, attitude, feelings, ….etc. Disadvantages Non-standardized Subjective evaluation Often time-consuming More likely used for top management Unstructured Interview An interview in which the applicant is allowed the maximum amount of freedom in determining the course of the discussion
  15. 15. Behavioral Description Interview (BDI) An interview in which an applicant is asked questions about what he/she actually “did” in prior job situations that are similar to situations they may encounter on the job. Research indicates that behavioral interviews are nearly eight times more effective than other interview formats.
  16. 16. Situational Interview An interview in which an applicant is given action situations that might be encountered on the job and asked how he/she “would” respond to it.
  17. 17. Video Interview Using video conference technologies to evaluate job candidates’ technical abilities, skills and appearance Advantages Less cost than the face-to-face interview
  18. 18. Methods Of Interviewing
  19. 19. One-to-One Interview Applicant meets an interviewer Disadvantage Bias could be occurred Highly subjective
  20. 20. Conducted by two or more interviewers from various departments Panel or Board Interviews Advantages It overcomes any biases that individual interviewers might have. Reduces subjectivity. Improve interactions for better assessment.
  21. 21. Several interviewees (3-10) together in a group discussion at one time Take the form of a problem-solving exercise Group Interviews Disadvantages Needs highly skilled interviewers / moderators Expensive “Loud-mouths” may control
  22. 22. (1) Planning for Interview
  23. 23. I. Review 1. Review applicant’s job application & résumé 2. Review the job description & job requirements
  24. 24. II. Prepare 1. Prepare the evaluation form 2. Prepare the plan 3. Prepare the place
  25. 25. (2) Developing Interview Questions
  26. 26. Designing Questions  Base questions on actual job duties  Develop questions related to 3-4 important qualities required  Design questions which probe experience and seek evidence  Standardize the types of questions asked.  Test the questions to ensure they can be answered  Train the interviewers to rate the answers  Prepare straightforward questions  Develop several questions;  Open Ended Questions  Closed Ended Questions (Yes/No questions)
  27. 27. Questions about content or skills if already obvious Personal private questions Non-job-relevant questions Poor questions …… example?  We think long-term relationships are important; how long do you expect to remain in this position? Questions to be Avoided
  28. 28. Group Work - Perform Teams - Assign a Position for each team - Develop Questions - Design Evaluation Form
  29. 29. (3) Conducting the Interview
  30. 30. Anatomy of the Interview Part I Welcome Chronological review of the resume Collecting information Use probing phrases Part II Sell the job and the organization Providing Information Close the interview
  31. 31. Probing Phrases Why? What happened next? Please continue So…..??? Yes….? Go on Please be more specific And….? Uh huh…. That’s interesting Really? Give me another example Hmmmmmm What were you thinking? Why was that important?
  32. 32. (4) Problems in Conducting Interviews
  33. 33. Related to Interviewers  Inexperienced interviewers  Untrained interviewers  Closed minded interviewers  Not knowing the job  Poor communication skills  Poor listening skills  Influenced by candidates nonverbal behavior  Affected by first impression  Believe on their ability to “read” a candidate  Snap judgment  Not taking notes – You’ll forget interview’s content within minutes
  34. 34. Related to Procedures  Unstructured  Unorganized  Unplanned  Too formal or too informal  Questions are not job-related  Some valuable information is not considered  Engaging in friendly chitchat with candidates  Pressured to hire
  35. 35. Biases in Interviews  Personal bias  Same sex bias  Prior knowledge about the applicant.  An interviewer’s tendency to favor applicants who share his own attitudes.
  36. 36. (5) Tips for Successful Interview
  37. 37. General Guidelines  Establish an interview plan  Set specific objectives and scope of each interview.  Know the job well  Use questions effectively & assure consistency  Use the same questions with all candidates  Ask more open-ended questions  Avoid aggressive and/or private question  Standardize the interview process & questions for a certain job  Give careful attention to the selection of the interviewers.  Train interviewers
  38. 38. Cont …  Use panel interviews (recommended)  Establish and maintain rapport (links).  Allow enough time  Control interview discussion & time – avoid candidate leading the process  Minimize biases and stereotypes  Avoid the influence of “beautyism.”  Provide information as freely and honestly as possible.  Put the applicant at ease  Pay attention to body language / nonverbal communication.
  39. 39. Cont …  Encourage the applicant to do most of the talking  Listen actively & attentively  Don’t make snap decisions  Take brief notes during the interview immediately  Record facts not emotions  Review your interview notes & evaluate immediately  Review & evaluate “after” NOT “during”  Evaluate yourself & the interview process
  40. 40. Evaluate Yourself After the Interview  Goal is to develop your performance in conducting interviews  Did you arrive on time?  Did you dress professionally?  Did you plan & organize the interview properly?  Did you communicate effectively?  Did you set properly & maintain your body language?  Did you maintain eye contact & smile?  Did you develop questions effectively & consistently?  Did you ask questions correctly?  Did you listen effectively?  Did you gain more experience?  What are good and/or bad things happened?  Did you close the interview properly?
  41. 41. Interviewer Skills
  42. 42. Communication Skills Communication is the process of sending and receiving messages between “Sender” & “Receiver” It is EFFECTIVE only when The message is clear & understood It stimulates feedback Your ability to communicate effectively with the interviewee increases the interview effectiveness.
  43. 43. Cont … Communication forms used in the interview;  Verbal Communication Talking (Oral) Listening (Audio)  Non-Verbal Body language (Visual)
  44. 44. Analyze your time in Interview 45% Listening 30% Talking 16% Reading 9% Writing
  45. 45. Principles of an Effective Interviewer Responsible Interviewer is responsible for success or failure of interview Professionals accept responsibility Organized Organize interviewers roles Organize your documents Organize your speech Have the appropriate attitude Be warm, accepting, understanding, open minded, honest, fair, smiley, friendly….etc Have a professional appearance
  46. 46. Case Study - Watch the Videos - Evaluate the Interviewer skills
  47. 47. 0564042226 3mobeid@gmail.com @Marwaobeid For Communication Marwa Obeid