This document summarizes reorganization efforts and benchmarking of a warehouse. Key issues addressed include layout, stock location, ABC analysis, inventory levels, and tracking of defective equipment. Software solutions were developed to track uniforms, defective medical equipment, and print address labels. The warehouse layout and stock location were reorganized. ABC analysis was used to categorize inventory. Inventory levels were reduced based on consumption analysis. Auditing and sample comparison improved stock correctness. Software tools provided improved tracking of uniforms, defective equipment, and labels for dispatch.

1. KARNATAKA – EMRI
SCM DEPARTMENT
REPORT ON
REORGANISATION
AND
BENCH MARKING OF
WARE HOUSE

2. ISSUES FACED
• LAYOUT OF WARE HOUSE
• STOCK LOCATION
• ABC ANALYSIS
• LOCATION OF MATERIALS AS PER TYPE
• HIGH INVENTORY LEVELS
• LOW STOCK CORRECTNESS
• COMPARISION OF RECEIPTS WITH APPROVED
SAMPLES
• TRACKING OF DEFECTIVE EQUIPMENT
• UNIFORM ISSUES TO ASSOCIATES
• PROBLEMS WITH ERP
• ADDRESS LABELS FOR DESPATCH

3. LAYOUT : ACTION TAKEN
• OLD LAYOUT
• NEW LAYOUT

6. STOCK LOCATION : ACTION TAKEN
A PLACE FOR EVERY THING AND
EVERY THING IN ITS PLACE
• ALL RACKS ARE NUMBERED AND INDEXED
• ALL ITEMS ARE ALLOTTED A SPECIFIC RACK

7. ABC ANALYSIS : ACTION TAKEN
DIVIDE AND RULE
• STOCK SEGREGATED AS PER ABC ANALYSIS AND
ARRANGED.
• ADVANTAGES:
• Preference for keeping inventory can be placed
properly after ABC analysis.
• Personnel are placed better with this analysis i.e. their
time can be utilized better.
• Storing, handling and delivery of materials becomes
better.

8. TYPE OF MATERIALS : ACTION TAKEN
• ALL STOCK ARE DIVIDED INTO THE FOLLOWING
TYPES AND ARRANGED TOGETHER
• MEDICAL CONSUMABLES
• HOUSE KEEPING
• STATIONERY
• FLEET SPATES
• MARKETING MATERIALS
• AMBULANCE STICKERS
• TOOLS
• EXTRICATION TOOLS
• MEDICAL EQUIPMENT

9. INVENTORY LEVELS : ACTION TAKEN
INVENTORY LEVELS REDUCED TO ONE WEEK REQUIREMENT
BASED ON LAST 4 MONTHS CONSUMPTION
OBJECTIVES TO INVENTORY CONTROL:-
1. To keep the investment on inventories to the minimum.
2. To minimize idle time by avoiding stock outs and shortages.
3. To avoid carrying cost.
4. To improve quality of care with lesser inventory.
5. To avoid obsolescence of inventory (LIFE EXPIRY) by using
FIFO.
PRINCIPLE OF INVENTORY CONTROL:-
1. To place orders frequently keeping the stock low for high valued
and more used items.
2. To place orders less frequently keeping sufficient stock for low
valued and low consumed item.

10. STOCK CORRECTNESS : ACTION TAKEN
• Stock held reduced as shown before has helped in
conducting frequent Audits to keep stock correct.
• Perpetual In house Audit carried out.
• Monthly audit conducted with the help of other
department personnel.
• Full stock audit carried out quarterly along with
External Auditor

11. RECEIPTS : ACTION TAKEN
• APPROVED SAMPLES DISPLAYED PROMINENTLY
TO COMPARE IMMEDIATELY AGAINST RECEIPTS
• QUALITY OF RECEIPTS IMPROVED
• RECEIPTS NOT MATCHING THE SAMPLES ARE
REJECTED IMMEDIATELY

13. DEFECTIVE EQUIPMENT TRACKING :
ACTION TAKEN
• SOFTWARE DEVELOPED IN HOUSE IN MICROSOFT
ACCESS FOR TRACKING DEFECTIVE EQUIPMENT
RECEIVED FROM AMBY
AMBY EQUIPMENT MANAGEMENT
SYSTEM(AEMS)
• AUTOMATIC ISSUES GENERATED TO AMBY WHERE
STOCK IS AVAILABLE
• INDENTS/REMINDERS NOT REQUIRED FOR DEFECTIVE
EQUIPMENT

14. AMBY EQUIPMENT MANAGEMENT SYSTEM
• OBJECTIVES :
1) To track the receipts of Defective Equipment
from the Amby till new equipment is reissued to
the Amby
2) To generate and maintain data of repairable
equipment held by stores to ensure that
equipment is repaired and re-repaired as far as
possible.
3) To maintain records as entry of defective
stores is not possible in oracle.
4) Track issues to vendors for repairs.

15. SCREEN SHOTS : AEMS MAIN MENU

16. SCREEN SHOTS :AEMS : RECEIPTS

17. SCREEN SHOTS :AEMS :ISSUES

18. AEMS IN MIS
This program will enable us to get :
• Amby wise defective items pending.
• Total defective equipment held by stores.
• Total working equipment available at stores.
• Total defective equipment held by vendors.
• Actual performance pattern of the Equipment.
• Abnormal defects from any particular amby.
• Forecast for procurement. Etc.

19. UNIFORM ISSUES : ACTION TAKEN
• UNIFORM CONSISTING OF SHOES, SOCKS AND APRONS
• ISSUED TO EMT’S, PILOTS AND CO/DO’S
• PERIODICITY : HALF YEARLY
• EARLIER ISSUES WERE BASED ON INDENT FROM FIELD
AND NO TRACKING WAS MAINTAINED TO CHECK
AUTHENTICITY OF REQUIREMENT
• SOFTWARE DEVELOPED IN MS ACCESS FOR UNIFORMS
• NOW LAST ISSUE DATE IS KNOWN AND ISSUES MADE
AUTOMATICALLY WITHOUT REQUIRING INDENT FROM
FIELD
• HISTORY OF ISSUES TO A PARTICULAR ASSOCATE CAN
BE TRACKED

20. SCREEN SHOTS : UNIFORMS : MAIN MENU

21. SCREEN SHOTS : UNIFORMS : ISSUES

22. SCREEN SHOTS : UNIFORMS : MIS

23. SCREEN SHOTS : UNIFORMS : ASSOCIATES

24. UNIFORMS - ADVANTAGES
• NO NEED FOR INDENT FROM FIELD
• DAY TO DAY REQUIREMENT CAN BE TRACKED
• ACTUAL FORE CAST UPTO NEXT SIX MONTHS
WITH SIZES
• AUTOMATIC ISSUE ON CLICK OF A BUTTON
• UNIFORM DELIVERED AT THE LOCATION OF THE
OE WITH LIST OF ASSOCIATES
• OPTION FOR INDIVIDUAL ISSUE

25. ADDRESS MANAGEMENT SYSTEM
• AVERAGE NUMBER OF INDENTS PER DAY= 37
• AVERAGE NUMBER OF BOXES PER INDENT = 3
• NUMBER OF BOXES FOR DISPATCH PER DAY = 37 X 3
= 111 (WHICH IS THE NUMBER OF LABELS
REQUIRED)
• PREVIOUS PROCESS WAS TO COPY PASTE FROM
EXCEL
• SOFTWARE DEVELOPED IN MS ACCESS FOR
PRINTING OF LABELS BASED ON REQUIREMENT

26. SCREEN SHOTS : ADDRESS MANAGEMENT SYSTEM :
MAIN MENU

27. SCREEN SHOTS : ADDRESS MANAGEMENT SYSTEM :
DATA ENTRY
• SIMPLE PROCESS TO ENTER AMBY NUMBER AND
NUMBER OF COPIES REQUIRED

28. SCREEN SHOTS : ADDRESS MANAGEMENT SYSTEM :
PRINT OUT OF LABEL

29. THANK YOU