XYZ Ltd requires employees to fill out a charge handing over form during planned leaves or resignations to ensure a smooth transition. The form collects: 1. Details of responsibilities being handed over including important tasks. 2. Details of important pending matters like correspondence and status updates. 3. An inventory of files, keys, and other materials being handed over. The receiving employee must sign to acknowledge understanding of the new assignments and possession of relevant documents to complete the work independently. Department heads and HR must also sign off on the handover.

1. XYZ Ltd
Charge Handing Over Note
Purpose: All employees are required to fill the below form during their long planed leave and
in case of resignation to ensure the smooth running of operations in their department during
their absence from duty.
From To
Name : ______________________ Name : _____________________
Designation : ______________________ Designation: _____________________
A) Details of Responsibilities Handed Over
(Details of Important Tasks)
1._________________________________________________________________________________
2._________________________________________________________________________________
3._________________________________________________________________________________
4.
_________________________________________________________________________________
5.
_________________________________________________________________________________
6.
_________________________________________________________________________________
B) Details of important matters pending.
(Correspondence, short note of the present status and future course of action)
1._________________________________________________________________________________
2.
_________________________________________________________________________________
3.
_________________________________________________________________________________
Designed & Drafted By: Vinayak

2. 4.
_________________________________________________________________________________
4.
_________________________________________________________________________________
5.
_________________________________________________________________________________
6._________________________________________________________________________________
C) Details of Files /Keys /Other Material Handed Over
I, Mr. _______________________________, hereby hand over the following documents / files
etc, pertaining to all my assignments, without any exception:
S. No. Description Qty Remarks
Certified that I have fully understood the job assignments/processes and have taken over all the
relevant documents / files / source codes, etc from Mr.___________________ and am in a
position to handle above assignments without any assistance.
_______________________ _____________________
Signature (Handed over by) Signature (Taken over by)
Designed & Drafted By: Vinayak

3. Head of the Department HR Head Authorized Signatory
HRD Remarks if any:
Designed & Drafted By: Vinayak