Stores Management is a neglected area, in Power Transmission, Distribution and Substation EPC projects. Right practices, well managed stores can positively impact on project performance and client's view of your company. Make your stores world class.

1. Projects Stores Management
Power Sector
Transmission & Distribution,
Substation EPC projects

2. Vikrant Dhoke
Ex General Manager (Jyoti Structures Limited, Nashik)
Ex Plant Head, KEC International Ltd, Ethiopia
Ex Head - Manufacturing, Central Planning & Coordination,
EMCO India Ltd.
Ex Head of Information Technology - Bajaj Group, Nagpur
Founder and Director - DGR Ventures Pvt. Ltd. (Software
company)

3. Goals
World Class Stores at standard costs
Minimal losses
High operational Efficiency
Timely Project Delivery
Standardised, Replicable, Sustainable practices

4. Stores : First Impression
Project stores is the first impression point of any project
It is also a clear and very important indicator of the standard of project
management
Good standards have positive influence on client's actions
   

5. Did You Know?
The total value of material lying at various project
stores could be up to
Rs. 3000 crores !!
(for leading companies)
Site Stores value is generally
10 to 15 times
of total stock value at all the plants.

6. Inventory Value at project stores
• 3 to 9 months of requirement
• Includes OSM (Owner supplied material)
• Billed to client, but managed, insured by contractor.
• Total Stock Value 200 to 3000 crores (varies company to company)
• May be equal to 50% of company's annual turnover .
Project Stores are important

7. Who manages such huge stock?
Apparently,
much less number of managers than plants,
& staff with lesser qualifications,
and least involvement of top management
to manage higher inventory than plants
in more challenging, scattered environments
Good stores management needs more than just manpower

8. Store Management Issues
Common issues are:
Site selection and infrastructure
Storage Methods
Shortages, Damages, Thefts
Stores Records, T & P deterioration, T & P loss
MIS, Information availability
Delays in unloading, material issue etc... many more

9. Cost of Sub-optimal Stores?
If you have already measured, please write a figure here
Direct costs across all projects
Rs __________ Crores per annum
(Shortages, Damages, Thefts, Excess Supply,
Assets lost - T & P, vehicles, furniture, other)
Indirect Costs
Rs __________ Crores per annum
( Contractor idling, delays in execution. Monthly project & stores running costs )

10. How to Improve ?
Pressure
Vs
Process
Standardised, Sustainable, Replicable

11. Our Processes
Well researched, proven sucessful, replicable

12. Training
Materials Management textbook training
Vs
T&D projects stores specific training
A company gave 3 days residential training to 40 store keepers. They engaged 8 speakers
and bombarded 180+ slides about all material management theories. However this
produced NIL improvement on ground over next 8 months.
Our approach produced splendid, visible results in many stores in just 4 months with just 1
day classroom training, 2-3 speakers and specific new process design.

13. Role of Project Managers
Stores is an inseparable part of projects
Our practices ensure participation of project managers
without affecting execution activities
We use Information & Communication Technologies
to create easy, practical, economical and reliable methods

14. Goals Revisited
Create World Class Stores
Greatly reduce losses
Improve Cost Efficiency,
Timely Project Delivery
Build Standardised, Replicable & Sustainable practices

15. Consulting Roadmap
1. Study and evaluate existing situation & practices for your company
2. Draw specific plan of action
3. Training
4. Phased & graded implementation of practices (much more than 5S)
for new stores setup, operation in project and Closure
5. Monitoring, Measurement & Improvement
6. Reporting
7. Standardisation
8. Handover Or Process Maintenance on continual basis

16. Information Technology at stores
A good IT system can eliminate a lot of pain
Lots of manual registers, records (30 different types when we counted)
Excel based reports for mangement
Duplication of effort, same transaction entries in multiple types of registers
Inconsistent Data, inconsistent Reports
Data-entry backlogs due to complex systems etc
can all be avoided
Stores needs a good IT system support to avoid this pain

17. Information Systems for utility
Fancy, detailed but mixed up data
Not readily usable
A puzzle everyday.
Simple, essential, meaningful data
Ready to use
Of course we can add colors

18. Software add-on
We can provide Integrated
web based and mobile app solution for
1.Project Stores
2. Project Management
(Planning, Execution, Monitoring, Billing & Realization)
Incorporating more than a decade of experience in software and T&D projects

19. Thank You
Vikrant Dhoke
B-701, Vascon Vista Phase-1
Survey No 82(part), Wadala Shivar,
Nashik, Mahrashtra 422006
Mobile : 9769741632
email: dhoke.v@gmail.com