a

1. Time Management
Skills for Employees

2. Session Objectives
You will be able to:
• Eliminate time wasters and avoid
procrastination
• Plan and prioritize effectively
• Define goals and make time-wise decisions
• Capitalize on prime and commuting time
• Avoid procrastination
• Handle emergencies effectively

3. Session Outline
• Common time wasters
• Planning and prioritizing
• Goals and decision making
• Prime and commuting time
• Procrastination
• Communications, interruptions, emergencies

4. Benefits of Managing Time
• More productivity
• Fewer mistakes
• Less stress
• More time to do a good job
• More success

5. Common Time Wasters
• Reacting instead of
acting
• Not thinking far enough
ahead
• Inadequate preparation
• Procrastination

6. Common Time Wasters (cont.)
• Excessive attention to
unimportant details
• Reluctance to ask for
help
• Failure to understand
what needs to be done
• Uncertainty about
expectations

7. • Over-commitment
• Indecision
• Poor organization
• Rushing
Common Time Wasters (cont.)

8. Plan Your Time
• Make a daily list
• Make a weekly list
• Make a monthly list

9. Plan Your Time (cont.)
• Make a quarterly or annual list
• Update your lists as necessary

10. Prioritize Your Tasks
• Rank tasks in order of
importance
• Build in time for the
unexpected
• Allow time for thinking
and planning

11. Prioritize Your Tasks (cont.)
• Remain flexible
• Realize you won’t finish everything
• Roll over uncompleted items and reprioritize

12. Time Management Basics
• Questions?

13. Define Your Goals
• Determine the desired end result
• Set short-term objectives for reaching goals
• Adjust objectives as conditions change

14. Make Time-Wise Decisions
• Gather all the facts
• Consider the consequences
• Talk it over with someone you trust
• Choose the best available option
• Remember that you can revise your decision
if things don’t work out

15. Capitalize on Prime Time
• When do you have the most energy?
• When are there fewest interruptions?
• Do you know your prime time?

16. Avoid Procrastination
• Break a large job down
into smaller parts
• Do the easy parts first
• Face unpleasant tasks
squarely

17. Avoid Procrastination (cont.)
• Time yourself
• Reward yourself
• Learn from experience

18. Manage Interruptions
• Set limits
• Get to the point
• Deal with the issue on the spot
• Stand up
• Conclude the conversation firmly

19. Control Communications
• Incoming calls
• Voice mail
• Picking up
• Outgoing calls
• E-mail and instant
messaging

20. Handle Emergencies
• Don’t drop everything
• Spend only as much time as necessary
• Return to your established schedule
• Think about why the emergency occurred

21. Use Commuting Time
Wisely
• Plan
• Review

22. Key Points to Remember
• Time is one of your most valuable assets
• To make the best use of your time:
• Plan, prioritize, and define goals
• Make time-wise decisions
• Avoid procrastination
• Capitalize on your prime time
• Handle emergencies effectively