Presentation about my personal information workflow (in English)

1. Thomas Vellacott
3 September 2015

3. Ideas, knowledge and
debate aren't things. They
are meant to flow.
Source: Studio Banana

4. Source: uncyclopedia.wikia.com/wiki/File:Messy_office.jpg

5. 1. Find
2. Process
3. Store
4. Think
5. Act

6. • Let information find you
• Look beyond the obvious (subjects, geographies)
• Don't worry about 'missing' important information

7. • Enable information to flow (digital, compatible, tagged)
• Highlight what's relevant
• Follow different processes, depending on how much
attention a piece of information should get

9. • Maintain one main repository of personal information
• I look for the following characteristics
o Access across devices and platforms
o Strong search function (also inside documents,
including handwritten)
o Easy connectivity (email, linked apps)
o Recommended content (in own and outside media)
o High level of security (trusted brand, encryption,two-
factor authentication)

10. Source: Studio Banana

11. • Regularly schedule time to review and reflect (find a
location that inspires you)
• Understand what is going on. What does it mean
(different frames)?
• How might things be connected – are there trends
emerging?
• Develop storylines
• Get feedback to test hypotheses
• How should I act?

12. • Integrate email and calendar and follow up with to do list
(with lists per person/context, due dates)
• Give and take: Help others filter information by sharing
• Provide context and interpretation when sharing
• Use sharing to gain feedback and new insights

13. • Don't store sensitive information outside your organisation
• Use strong and unique passwords and appropriate security
• Don't link company accounts to outside applications
• Ensure team access to your work data
• Don't expect IT support (it's not their job)

14. Source: Studio Banana

15. • Use your network and good tools to drink from the fire hose
• Make sense of what is happening: Connect and interpret information
• Let information flow and shared meaning emerge

16. Source: Studio Banana