Tally.ERP 9 for builders and property developers

Tally.ERP 9 For Builders and Property Developers

Sale and Post-Sale Module

© Tally Solutions Pvt. Ltd. All Rights Reserved

Agenda

• Builders’ and Property Developers’ Business – An Overview
• Structure of Builders’ Operations
• Tally.ERP 9 for Builders
• Business Process Flow
• Primary Requirement
• Tally.ERP 9 – Fitment

© Tally Solutions Pvt. Ltd. All Rights Reserved 2

Structure of Builders’ Operations

Enquiry MIS
Management Builders’ Reports
Solution

Property Accounts
Configuration Management

Booking,
Sales,
Allocation


Builders’ Business – An Overview


Builders’ Business – Enquiry Management

Enquiry MIS
Solution

Property Accounts

Booking,
Sales,
Allocation


Process Flow – Enquiry Management


Primary Requirement – Enquiry Management
Category / Module Major Requirement Explanation

Enquiry Management Customer database Customer name, contact details, projects interested in,
management recording communication history is important for tracking the
enquiry status.
Lead source management Leads by brokers need to be recorded to manage broker
commissions.
Tracking the lead progress Customer handling becomes a challenging task when several
customer enquiries arise for different projects. Tracking these
enquiries will help the sales department to sell effectively.
Tracking site visits Site visits by customers needs to be tracked as this involves
additional costs. Sales department can effectively handle these
customers if additional reports are available.
Measure the performance of Measuring the performance of executives based on lead
sales executives conversions prospective customer is important to understand
effectiveness of sales force. Also, useful for providing the
performance based incentives.

Enquiry and conversion Reports showing the enquiries during a specific month, with
reports how many enquiries were handled and what percentage was
covered are useful for management. This can also help them
position, advertise the property better.


Tally.ERP 9 Fitment – Enquiry Management
SL No. Requirement Available in Customization/
Tally.ERP9 ? Integration needed?

1 Source of lead Yes

2 Lead details, prospect details Yes

3 Follow-up details Yes

4 Follow-up reminders Yes

5 Sales executive-wise lead generation summary Yes

6 Lead progress report Yes

7 Site visits of the day Yes

8 Enquiry conversion report Yes

9 Project-wise report Yes

10 NRI customer database Yes

11 Prospect database Yes

12 Excel sheet import of leads into database Yes

© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 8

Tally.ERP 9 Fitment – Enquiry Management

13 Broker commissions Yes

14 Website enquiries – own and 3rd party Yes

15 Sales executive commissions Yes

16 Ad media expenses Yes

17 Advertisement master Yes

18 Appointment booking Yes

19 Lead status : hot, cold, warm Yes

20 Conversion reports Yes

21 Automated reminders to customer through SMS Yes

22 Customer interaction history Yes

23 e - Mail enquiries, SMS enquiries Yes


Builders’ Business – Property Configuration

Enquiry MIS
Solution

Property Accounts

Booking,
Sales,
Allocation


Property Configuration


Primary Requirement – Property Configuration

Property Location based configuration Builders with projects in different countries, states, cities and
Configuration locations need to individually configure and group the projects
for understanding the projects profitability and expenses.
Project based configuration Builders with multiple projects need to configure rates,
dimensions specific to the project.
Multiple units Plot dimensions like square meters, square feet, total area etc.
needs to be configured for each property.
Flat dimensions like carpet area, wall area, construction area,
built-up area, private pool, garden area etc. needs to be updated
to record complete details of the property.

Amenities configuration Based on projects, project manager has to add new amenities
like swimming pool, parking lots, garden, club house, children
play area etc. to individual project.
Authorizations Project manager, regional manager needs to have authorization
for receipts, price changes, so that manual errors in contracts,
communications are avoided.
Mass update option Board, Management needs to have the option of rising the
property price as per market trends. These mass configurations
reduce the effort involved when several units needs update.


Tally.ERP 9 Fitment – Property Configuration

1 Project location : Country, State, location Yes

2 Project stages definition Yes

3 Multiple projects Yes

4 Plot dimension update on projects Yes

5 Project costing configuration Yes

6 Amenities configuration Yes

7 Parking lot configuration Yes

8 Price configuration, Sq. feet Yes

9 Increasing/decreasing price across projects Yes

10 Price change authorizations Yes

11 Multiple units for property dimensions (Sq. Mts, Sq. Ft) Yes

12 Auto calculation of dimensions for multiple units Yes


Tally.ERP 9 Fitment – Property Configuration
13 Common amenities, private amenities distinction Yes

14 Assign sales executives to project Yes

15 Assign sales executives to multiple projects Yes

16 Cost center setup for projects Yes

17 Management mass update on projects Yes

18 Authentication setup for voucher approval Yes

19 Invoice component setup specific to project Yes

20 Classification of property as plot, villa, flat Yes

21 Unique property code for identification Yes

22 Project stage definition (eg. stage 1 is approval, stage 2 Yes
is roads development etc.)
23 Government approval details in project creation Yes

24 Project completion stages configuration Yes

Builders’ Business – Booking, Sales, Post sales, Allocation

Enquiry MIS
Solution

Property Accounts

Booking,
Sales,
Allocation


Process Flow – Booking, Sales, Post sales, Allocation


Primary Requirement – Booking, Sales, Post sales, Allocation
Booking, Sales, Post Booking management Accepting different booking amounts for different properties
sales, Allocation (partially/fully completed) through different modes of payment,
tracking them is an important task.
Property sale, sale Property can be sold as sq.ft sale, fixed amount. The sale
agreement and sale agreement and conditions are to be kept as reference while
conditions recording the customer details and payment scheduling.
Payment management Installments and tracking the payments as per payment
schedule, tracking multiple payments, payment modes,
payment history, sending reminders to customers as automated
SMS become challenging tasks for commercial department.

Monthly invoice generation Generating the monthly invoice as payment against installment
and commercial receipt issue due is important to track the debts/receivables.
Sales executive incentives It is key to incentivize the sales process through performance
based on sale figures measurements of executives, this can be across projects.
Discounts management Tracking of discounts given to different clients, like
management discounts, based on the project is important.
Post dated, due date cheque Tracking of checks which are post-dated, due-dates is
management necessary to avoid additional effort needed for payment
collection.


Tally.ERP 9 Fitment – Booking, Sales, Post sales, Allocation

1 Booking amount collection Yes

2 Blocking a property based on booking amount Yes

3 Multiple property booking Yes

4 Different booking amounts for property dimensions Yes

5 Property availability list Yes

6 Booked property list Yes

7 Property unblocking and adding to available list Yes

8 Management Freezing of flats Yes

9 Frozen flat report Yes

10 Un freezing of property for sale Yes

11 Sale agreement drafting Yes

12 Sale agreement conditions Yes



13 Sale discounts Yes

14 Management discounts, bulk discounts Yes

15 Invoice generation for installment pay Yes

16 Tracking payables for installments Yes

17 Property booking with different completion status Yes

18 Post dated cheques report Yes

19 Post dated cheques on start-up Yes

20 Project-wise PDC Yes

21 Client-wise PDC Yes

22 Staled cheque reports Yes

23 Sale contract reminders Yes

24 Executive wise sale reports Yes



25 Multiple loan details Yes

26 Multiple payment options Yes

27 Payment schedule Yes

28 Property ownership and possession transfer Yes

29 Installment payment defaults – receivable reports Yes

30 Project-wise pending installments Yes

31 Swapping of property Yes

32 Square feet sale, Fixed amount sale Yes

33 Property registration details Yes

34 Commercial receipt report Yes

35 Commercial land, residential land distinction Yes

36 SMS reminders Yes


Builders’ Business – Accounts Management

Enquiry MIS
Solution

Property Accounts

Booking,
Sales,
Allocation


Primary Requirement – Accounts Management

Accounts Management Statement of accounts Balance sheet, profit and loss statements in schedule VI format,
trial balance are needed for the management to track the
profitability and expenses.
Statutory compliance (VAT, Land tax, VAT, sales tax need to be tracked for compliance of
CST) statutory rules. Summary report is important to see monthly
and annual status of tax related expenses across projects.
Branch-wise, Project-wise In multi-location projects the reports desired by each project
account management manager are different. The reports should consider the cost
incurred by the location and actual profit from the project.
Payroll management Employee database tracking, different levels, pay head
configuration, attendance tracking are important for salary and
compensation.
Auditing – direct and remote Annual auditing is an important factor for every business.
Builders need to get the declared assets, expenses, earnings
audited by CA.
Group companies When more than one companies join to form a parent company,
it is important to track them individually and also as one.

Remote access and SMS All the company details could be accessed from anywhere,
anytime, details should be retrievable from mobile phones.

Tally.ERP 9 Fitment – Accounts Management

1 Balance sheet – Schedule VI Yes

2 Profit and loss statement – Schedule VI Yes

3 Daily receipts and payments Yes

4 Multiple payment mode handling Yes

5 Stock summery report Yes

6 Branch wise stock summary Yes

7 Branch transfer report Yes

8 Outstanding receivable and payable Yes

9 Trial balance Yes

10 Multiple cheque payment option Yes

11 Reminder letter, e-mails Yes

12 Staff database handling Yes



13 Employee payroll management Yes

14 TDS, PF, ESI, Bonus, for employee Yes

15 Employee attendance and leaves Yes

16 Employee cost tracking Yes

17 Employee income tax and e-Return Yes

18 Project/branch transfer management Yes

19 Project/branch synchronization Yes

20 Project/branch sales and purchase management Yes

21 Project-wise cost tracking Yes

22 Executive-wise sales report Yes

23 Project-wise balance sheet and P&L Yes

24 Company grouping Yes



25 Cash flow, fund flow statements Yes

26 Ageing analysis of receivables, debtor wise Yes

27 Scenario management Yes

28 Ratio analysis Yes

29 Statutory compliance VAT, CST Yes

30 Interest calculation Yes

31 Remote auditing Yes

32 Contract-wise profit and loss Yes

33 Foreign currency handling Yes

34 Budget and Variance Yes

35 Bank reconciliation Yes

36 Remote access Yes


Builders’ Business – MIS Reports

Enquiry MIS
Solution

Property Accounts

Booking,
Sales,
Allocation


Primary Requirement – MIS Reports

MIS Reports Management summary A comprehensive summary for the management to analyze the
health of business would necessary. The report summarizes
financial position from balance sheet, receivables, payables and
profit and loss statements from all the projects.

Cash flow projections Project-wise cash flows are important to assess which projects
are more profitable and where the costs are increasing. Based
on the attractiveness of cash-flow, focus can be given.
Project-wise reports Balance sheet, P&L, accounting reports, statutory reports are
more meaningful if these can be obtained for specific projects.
This also provides clearer picture to management.
Client registers Client registers, country-wise, executive-wise, cancelled client
reports are important to track clients. Client-wise profitability
reports are important to track the profitability by individual
customer.

Flat reports Complete list of flats from different projects which are
available, blocked, frozen, completion reports will give the
project administrator a clear picture of the status.
Excel integration and data Ability to migrate data from the existing systems, excel, XML
migration format is very important without interruption to business.


Tally.ERP 9 Fitment – MIS Reports

1 Management summary Yes

2 Project-wise cash-flow statement Yes

3 Stage-wise cash-flow statement Yes

4 Date-wise cash-flow statement Yes

5 Flat reports : allocated, available, blocked, frozen Yes

6 Flat reports: completion status Yes

7 Flat reports: executive-wise sales Yes

8 Flat reports: floor –wise Yes

9 Client registers with filters Yes

10 Payment history Yes

11 Cancellation reports Yes

12 Project-wise realized amount Yes


Tally.ERP 9 Fitment – MIS Reports

13 Project wise outstanding with overdue Yes

14 Management(JMD) price hike trends and report Yes

15 Finance department report on profitability including Yes
utilities
16 Project-wise report with client details Yes

17 Departmental reports: Sales, commercial, project Yes
administration
18 Executive summary across projects Yes

19 Flat registers with filters Yes

20 Unique client ID for tracking the customer Yes

21 Excel integration Yes

22 Data import/migration Yes


Thank You

For any queries, write to us :
team.ti@tallysolutions.com

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http://www.tallysolutions.com/website/html/solutions/segment-vertical-solutions.php


Tally.ERP 9 for builders and property developers

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