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Tally.ERP 9 for builders and property developers

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Tally.ERP 9 for builders and property developers

  1. 1. Tally.ERP 9 For Builders and Property Developers Sale and Post-Sale Module© Tally Solutions Pvt. Ltd. All Rights Reserved
  2. 2. Agenda • Builders’ and Property Developers’ Business – An Overview • Structure of Builders’ Operations • Tally.ERP 9 for Builders • Business Process Flow • Primary Requirement • Tally.ERP 9 – Fitment© Tally Solutions Pvt. Ltd. All Rights Reserved 2
  3. 3. Structure of Builders’ Operations Enquiry MIS Management Builders’ Reports Solution Property Accounts Configuration Management Booking, Sales, Allocation© Tally Solutions Pvt. Ltd. All Rights Reserved 3
  4. 4. Builders’ Business – An Overview© Tally Solutions Pvt. Ltd. All Rights Reserved 4
  5. 5. Builders’ Business – Enquiry Management Enquiry MIS Management Builders’ Reports Solution Property Accounts Configuration Management Booking, Sales, Allocation© Tally Solutions Pvt. Ltd. All Rights Reserved 5
  6. 6. Process Flow – Enquiry Management© Tally Solutions Pvt. Ltd. All Rights Reserved 6
  7. 7. Primary Requirement – Enquiry Management Category / Module Major Requirement Explanation Enquiry Management Customer database Customer name, contact details, projects interested in, management recording communication history is important for tracking the enquiry status. Lead source management Leads by brokers need to be recorded to manage broker commissions. Tracking the lead progress Customer handling becomes a challenging task when several customer enquiries arise for different projects. Tracking these enquiries will help the sales department to sell effectively. Tracking site visits Site visits by customers needs to be tracked as this involves additional costs. Sales department can effectively handle these customers if additional reports are available. Measure the performance of Measuring the performance of executives based on lead sales executives conversions prospective customer is important to understand effectiveness of sales force. Also, useful for providing the performance based incentives. Enquiry and conversion Reports showing the enquiries during a specific month, with reports how many enquiries were handled and what percentage was covered are useful for management. This can also help them position, advertise the property better.© Tally Solutions Pvt. Ltd. All Rights Reserved 7
  8. 8. Tally.ERP 9 Fitment – Enquiry Management SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 1 Source of lead Yes 2 Lead details, prospect details Yes 3 Follow-up details Yes 4 Follow-up reminders Yes 5 Sales executive-wise lead generation summary Yes 6 Lead progress report Yes 7 Site visits of the day Yes 8 Enquiry conversion report Yes 9 Project-wise report Yes 10 NRI customer database Yes 11 Prospect database Yes 12 Excel sheet import of leads into database Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 8
  9. 9. Tally.ERP 9 Fitment – Enquiry Management SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 13 Broker commissions Yes 14 Website enquiries – own and 3rd party Yes 15 Sales executive commissions Yes 16 Ad media expenses Yes 17 Advertisement master Yes 18 Appointment booking Yes 19 Lead status : hot, cold, warm Yes 20 Conversion reports Yes 21 Automated reminders to customer through SMS Yes 22 Customer interaction history Yes 23 e - Mail enquiries, SMS enquiries Yes© Tally Solutions Pvt. Ltd. All Rights Reserved 9
  10. 10. Builders’ Business – Property Configuration Enquiry MIS Management Builders’ Reports Solution Property Accounts Configuration Management Booking, Sales, Allocation© Tally Solutions Pvt. Ltd. All Rights Reserved 10
  11. 11. Property Configuration© Tally Solutions Pvt. Ltd. All Rights Reserved 11
  12. 12. Primary Requirement – Property Configuration Category / Module Major Requirement Explanation Property Location based configuration Builders with projects in different countries, states, cities and Configuration locations need to individually configure and group the projects for understanding the projects profitability and expenses. Project based configuration Builders with multiple projects need to configure rates, dimensions specific to the project. Multiple units Plot dimensions like square meters, square feet, total area etc. needs to be configured for each property. Flat dimensions like carpet area, wall area, construction area, built-up area, private pool, garden area etc. needs to be updated to record complete details of the property. Amenities configuration Based on projects, project manager has to add new amenities like swimming pool, parking lots, garden, club house, children play area etc. to individual project. Authorizations Project manager, regional manager needs to have authorization for receipts, price changes, so that manual errors in contracts, communications are avoided. Mass update option Board, Management needs to have the option of rising the property price as per market trends. These mass configurations reduce the effort involved when several units needs update.© Tally Solutions Pvt. Ltd. All Rights Reserved 12
  13. 13. Tally.ERP 9 Fitment – Property Configuration SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 1 Project location : Country, State, location Yes 2 Project stages definition Yes 3 Multiple projects Yes 4 Plot dimension update on projects Yes 5 Project costing configuration Yes 6 Amenities configuration Yes 7 Parking lot configuration Yes 8 Price configuration, Sq. feet Yes 9 Increasing/decreasing price across projects Yes 10 Price change authorizations Yes 11 Multiple units for property dimensions (Sq. Mts, Sq. Ft) Yes 12 Auto calculation of dimensions for multiple units Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 13
  14. 14. Tally.ERP 9 Fitment – Property Configuration SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 13 Common amenities, private amenities distinction Yes 14 Assign sales executives to project Yes 15 Assign sales executives to multiple projects Yes 16 Cost center setup for projects Yes 17 Management mass update on projects Yes 18 Authentication setup for voucher approval Yes 19 Invoice component setup specific to project Yes 20 Classification of property as plot, villa, flat Yes 21 Unique property code for identification Yes 22 Project stage definition (eg. stage 1 is approval, stage 2 Yes is roads development etc.) 23 Government approval details in project creation Yes 24 Project completion stages configuration Yes© Tally Solutions Pvt. Ltd. All Rights Reserved 14
  15. 15. Builders’ Business – Booking, Sales, Post sales, Allocation Enquiry MIS Management Builders’ Reports Solution Property Accounts Configuration Management Booking, Sales, Allocation© Tally Solutions Pvt. Ltd. All Rights Reserved 15
  16. 16. Process Flow – Booking, Sales, Post sales, Allocation© Tally Solutions Pvt. Ltd. All Rights Reserved 16
  17. 17. Primary Requirement – Booking, Sales, Post sales, Allocation Category / Module Major Requirement Explanation Booking, Sales, Post Booking management Accepting different booking amounts for different properties sales, Allocation (partially/fully completed) through different modes of payment, tracking them is an important task. Property sale, sale Property can be sold as sq.ft sale, fixed amount. The sale agreement and sale agreement and conditions are to be kept as reference while conditions recording the customer details and payment scheduling. Payment management Installments and tracking the payments as per payment schedule, tracking multiple payments, payment modes, payment history, sending reminders to customers as automated SMS become challenging tasks for commercial department. Monthly invoice generation Generating the monthly invoice as payment against installment and commercial receipt issue due is important to track the debts/receivables. Sales executive incentives It is key to incentivize the sales process through performance based on sale figures measurements of executives, this can be across projects. Discounts management Tracking of discounts given to different clients, like management discounts, based on the project is important. Post dated, due date cheque Tracking of checks which are post-dated, due-dates is management necessary to avoid additional effort needed for payment collection.© Tally Solutions Pvt. Ltd. All Rights Reserved 17
  18. 18. Tally.ERP 9 Fitment – Booking, Sales, Post sales, Allocation SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 1 Booking amount collection Yes 2 Blocking a property based on booking amount Yes 3 Multiple property booking Yes 4 Different booking amounts for property dimensions Yes 5 Property availability list Yes 6 Booked property list Yes 7 Property unblocking and adding to available list Yes 8 Management Freezing of flats Yes 9 Frozen flat report Yes 10 Un freezing of property for sale Yes 11 Sale agreement drafting Yes 12 Sale agreement conditions Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 18
  19. 19. Tally.ERP 9 Fitment – Booking, Sales, Post sales, Allocation SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 13 Sale discounts Yes 14 Management discounts, bulk discounts Yes 15 Invoice generation for installment pay Yes 16 Tracking payables for installments Yes 17 Property booking with different completion status Yes 18 Post dated cheques report Yes 19 Post dated cheques on start-up Yes 20 Project-wise PDC Yes 21 Client-wise PDC Yes 22 Staled cheque reports Yes 23 Sale contract reminders Yes 24 Executive wise sale reports Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 19
  20. 20. Tally.ERP 9 Fitment – Booking, Sales, Post sales, Allocation SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 25 Multiple loan details Yes 26 Multiple payment options Yes 27 Payment schedule Yes 28 Property ownership and possession transfer Yes 29 Installment payment defaults – receivable reports Yes 30 Project-wise pending installments Yes 31 Swapping of property Yes 32 Square feet sale, Fixed amount sale Yes 33 Property registration details Yes 34 Commercial receipt report Yes 35 Commercial land, residential land distinction Yes 36 SMS reminders Yes© Tally Solutions Pvt. Ltd. All Rights Reserved 20
  21. 21. Builders’ Business – Accounts Management Enquiry MIS Management Builders’ Reports Solution Property Accounts Configuration Management Booking, Sales, Allocation© Tally Solutions Pvt. Ltd. All Rights Reserved 21
  22. 22. Primary Requirement – Accounts Management Category / Module Major Requirement Explanation Accounts Management Statement of accounts Balance sheet, profit and loss statements in schedule VI format, trial balance are needed for the management to track the profitability and expenses. Statutory compliance (VAT, Land tax, VAT, sales tax need to be tracked for compliance of CST) statutory rules. Summary report is important to see monthly and annual status of tax related expenses across projects. Branch-wise, Project-wise In multi-location projects the reports desired by each project account management manager are different. The reports should consider the cost incurred by the location and actual profit from the project. Payroll management Employee database tracking, different levels, pay head configuration, attendance tracking are important for salary and compensation. Auditing – direct and remote Annual auditing is an important factor for every business. Builders need to get the declared assets, expenses, earnings audited by CA. Group companies When more than one companies join to form a parent company, it is important to track them individually and also as one. Remote access and SMS All the company details could be accessed from anywhere, anytime, details should be retrievable from mobile phones.© Tally Solutions Pvt. Ltd. All Rights Reserved 22
  23. 23. Tally.ERP 9 Fitment – Accounts Management SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 1 Balance sheet – Schedule VI Yes 2 Profit and loss statement – Schedule VI Yes 3 Daily receipts and payments Yes 4 Multiple payment mode handling Yes 5 Stock summery report Yes 6 Branch wise stock summary Yes 7 Branch transfer report Yes 8 Outstanding receivable and payable Yes 9 Trial balance Yes 10 Multiple cheque payment option Yes 11 Reminder letter, e-mails Yes 12 Staff database handling Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 23
  24. 24. Tally.ERP 9 Fitment – Accounts Management SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 13 Employee payroll management Yes 14 TDS, PF, ESI, Bonus, for employee Yes 15 Employee attendance and leaves Yes 16 Employee cost tracking Yes 17 Employee income tax and e-Return Yes 18 Project/branch transfer management Yes 19 Project/branch synchronization Yes 20 Project/branch sales and purchase management Yes 21 Project-wise cost tracking Yes 22 Executive-wise sales report Yes 23 Project-wise balance sheet and P&L Yes 24 Company grouping Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 24
  25. 25. Tally.ERP 9 Fitment – Accounts Management SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 25 Cash flow, fund flow statements Yes 26 Ageing analysis of receivables, debtor wise Yes 27 Scenario management Yes 28 Ratio analysis Yes 29 Statutory compliance VAT, CST Yes 30 Interest calculation Yes 31 Remote auditing Yes 32 Contract-wise profit and loss Yes 33 Foreign currency handling Yes 34 Budget and Variance Yes 35 Bank reconciliation Yes 36 Remote access Yes© Tally Solutions Pvt. Ltd. All Rights Reserved 25
  26. 26. Builders’ Business – MIS Reports Enquiry MIS Management Builders’ Reports Solution Property Accounts Configuration Management Booking, Sales, Allocation© Tally Solutions Pvt. Ltd. All Rights Reserved 26
  27. 27. Primary Requirement – MIS Reports Category / Module Major Requirement Explanation MIS Reports Management summary A comprehensive summary for the management to analyze the health of business would necessary. The report summarizes financial position from balance sheet, receivables, payables and profit and loss statements from all the projects. Cash flow projections Project-wise cash flows are important to assess which projects are more profitable and where the costs are increasing. Based on the attractiveness of cash-flow, focus can be given. Project-wise reports Balance sheet, P&L, accounting reports, statutory reports are more meaningful if these can be obtained for specific projects. This also provides clearer picture to management. Client registers Client registers, country-wise, executive-wise, cancelled client reports are important to track clients. Client-wise profitability reports are important to track the profitability by individual customer. Flat reports Complete list of flats from different projects which are available, blocked, frozen, completion reports will give the project administrator a clear picture of the status. Excel integration and data Ability to migrate data from the existing systems, excel, XML migration format is very important without interruption to business.© Tally Solutions Pvt. Ltd. All Rights Reserved 27
  28. 28. Tally.ERP 9 Fitment – MIS Reports SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 1 Management summary Yes 2 Project-wise cash-flow statement Yes 3 Stage-wise cash-flow statement Yes 4 Date-wise cash-flow statement Yes 5 Flat reports : allocated, available, blocked, frozen Yes 6 Flat reports: completion status Yes 7 Flat reports: executive-wise sales Yes 8 Flat reports: floor –wise Yes 9 Client registers with filters Yes 10 Payment history Yes 11 Cancellation reports Yes 12 Project-wise realized amount Yes© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 28
  29. 29. Tally.ERP 9 Fitment – MIS Reports SL No. Requirement Available in Customization/ Tally.ERP9 ? Integration needed? 13 Project wise outstanding with overdue Yes 14 Management(JMD) price hike trends and report Yes 15 Finance department report on profitability including Yes utilities 16 Project-wise report with client details Yes 17 Departmental reports: Sales, commercial, project Yes administration 18 Executive summary across projects Yes 19 Flat registers with filters Yes 20 Unique client ID for tracking the customer Yes 21 Excel integration Yes 22 Data import/migration Yes© Tally Solutions Pvt. Ltd. All Rights Reserved 29
  30. 30. Thank You For any queries, write to us : team.ti@tallysolutions.com To find out more, visit : http://www.tallysolutions.com/website/html/solutions/segment-vertical-solutions.php© Tally Solutions Pvt. Ltd. All Rights Reserved 30

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