TERMS OF REFERENCE, EOI AND REQUEST FOR PURPOSALS

TRIBHUVAN UNIVERSITY
INSTITUTE OF ENGINEERING
DEPARTMENT OF ARCHITECTURE
PURWANCHAL CAMPUS , DHARAN
TITLE: IPR (INTELLECTUAL PROPERTY RIGHT)
SUBJECT: PROFESSIONAL PRACTISE
MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
Types of properties
Intellectual property right
Movable Property: Shares, Gold, Silver,
Money, Car, Watch etc
Immovable Property: Land, Building,
Fixed with land i.e. Building, Machinery
Equipment etc
Intellectual Property: Property that arises
out of human intelligence or mental labor
i.e. Patent, Design, Trade Mark, Copy
Right etc.
Intellectual property (IP)
• Intellectual property (IP) refers to creations
of the mind: inventions, literary and artistic
works, and symbols, names, images, and
designs used in commerce.
• Creative work, creation of the mind which is
protected by law.
• Intangible property protected by law
The two major categories of IP are :
I. Industrial
II. Literary
Industrial
• Trade Marks
• Patents
• Designs
• Trade Secrets
• Geographical indications
Literary
• copyright and neighboring rights
including performer’s rights.
introduction
Nature of ip
• Intangible
• Rights guaranteed by State for a particular
time
• Can not store for a particular place
• Bundle of Rights There can be various IP on
the same product i.e. Coca Cola
• Multiple users.

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
OBJECTIVES
 THAT A SPECIFIC TASK IS CARRIED OUT AS OUTLINED IN THE TERM OF
REFERENCE;
 THAT THE CONSULTANTS UNDERTAKING THE TASK FOCUS ON THE MAJOR
ISSUES AND THE MOST SERIOUS LIKELY IMPACTS OF THE TASK;
 THAT THE TASK IS UNDERTAKEN WITHIN THE TIMEFRAME PLANNED AND
WITHIN THE BUDGET ALLOCATED;
 HELPS TO REDUCE THE RISK OF UNNECESSARY EXTRA WORK, DELAYS AND
ADDITIONAL EXPENSES;
 HELPS TO REDUCE THE RISK OF AMBIGUITIES DURING THE PREPARATION OF
PROPOSALS, CONTRACT NEGOTIATION AND EXECUTIONOF SERVICES;
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
Types of tor
1. CONSULTANT SERVICES
2. STUDIES
3. MISSIONS
4. TECHNICAL ASSISTANCE
5. INDIVIDUAL
6. FIRM
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
STUDIES
TERMS OF REFERENCE (TOR) HIRING A CONSULTANT FROM UNIVERSITY FOR
THE STUDY ON GENDER ROLE IN AGRICULTURAL SEED SYSTEM MANAGEMENT
IN SUDURPASCHIM PROVINCE.
PROFILE OF THE FIRMS AND/OR CONSULTANTS
• THIS ASSIGNMENT IS OPEN ONLY TO ACADEMIC INSTITUTION AND
UNIVERSITIES INCLUDING COLLEGES, CAMPUSES, FACULTIES, AND
DEPARTMENTS OF NEPAL. WE ARE LOOKING FOR A TEAM OF RESEARCHERS
WITH THE FOLLOWING EXPERIENCES, ACADEMIC QUALIFICATIONS, AND
COMPETENCIES OF THE FIRMS AND TEAM MEMBERS SHOULD INCLUDE:
• AT LEAST MASTER’S DEGREE IN AGRICULTURAL SCIENCES EXPERIENCE IN
CARRYING OUT RESEARCH ON DEVELOPMENT PROJECT
• STRONG CONCEPTUAL AND ANALYTICAL SKILLS INCLUDING ON GENDER
PROVEN RECORD OF EXPERIENCE IN CONDUCTING SIMILAR ASSIGNMENTS
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
MISSIONS
TERMS OF REFERENCE ON
INDEPENDENT INTERNATIONAL FACT-FINDING MISSION ON THE ISRAELI
SETTLEMENTS IN THE OCCUPIED PALESTINIAN TERRITORY INCLUDING EAST
JERUSALEM
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
TECHNICAL ASSISTANCE
TERMS OF REFERENCE FOR PROVISION OF TECHNICAL ASSISTANCE SERVICES
TO THE DEA (DANISH ENERGY AGENCY) ENERGY PARTNERSHIP
TA MEANS ANY TECHNICAL SUPPORT RELATED TO REPAIRS, DEVELOPMENT,
MANUFACTURE, ASSEMBLY, TESTING, MAINTENANCE, OR ANY OTHER
TECHNICAL SERVICE, AND MAY TAKE FORMS SUCH AS INSTRUCTION, ADVICE,
TRAINING, TRANSMISSION OF WORKING KNOWLEDGE OR SKILLS OR
CONSULTING SERVICES; INCLUDING VERBAL FORMS OF ASSISTANCE
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
INDIVIDUAL
TERMS OF REFERENCE FOR INDIVIDUAL CONSULTANTS AND CONTRACTORS
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
OUTLINE OF TOR
 BACKGROUND
 OBJECTIVES
 SCOPE OF WORK
 IMPLEMENTATION TIME FRAME
 OUTPUTS
 REPORTING REQUIREMENTS
 TEAM COMPOSITION
 DURATION OF CONTRACT OR SERVICE
 MODE OF PAYMENT / BUDGET ALLOCATION
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
OUTLINE OF TOR
 BACKGROUND
SUMMARIZES THE MAIN FEATURE OF PROJECT AND DESCRIBE THE GENERAL PURPOSE OF ASSIGNMENT
WHICH INCLUDES :
 STATEMENT WHY THE NEED IS REQUIRED
 PREVIOUS AND CURRENT ISSUE
 HOW PURPOSED TASK FITS INTO THE SECTOR
 OBJECTIVES
CLEAR DEFINITION OF PURPOSE AND EXPECTED OUTPUT OF ASSIGNMENT
 SCOPE OF WORK
DETAIL DESCRIPTION OF ALL MAIN ACTIVITIES TO BE CONDUCTED BY ADDRESSING FOLLOWING ISSUES:
 ARES OF FOCUS AND COVERAGE FOR THE TASK
 NATURE OF ASSIGNMENT
 IMPLEMENTATION TIME FRAME
ALLOTTED TIME FRAME FOR THE PROPOSED ASSIGNMENT
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
OUTLINE OF TOR
 OUTPUTS
INCLUDES PREPARATION OF WORK PLAN FOR THE PURPOSED TASK, TYPES OF REPORT TO BE
SUBMITTED. EXAMPLE : INCEPTION REPORT, FINAL COMPLETION REPORT
 REPORTING REQUIREMENTS
INDICATES THE STAGES OF REPORTING, WHO IS RESPONSIBLE FOR THE REPORTING AND
TIMING OF THE SUBMISSION OF THE REPORTS
 TEAM COMPOSITION
QUALIFICATION AND ROLES AND RESPONSIBILITIES OF EACH MEMBER, POSITION DESCRIPTION
ETC.
 DURATION OF CONTRACT AND SERVICE
EXPECTED COMMENCEMENT AND COMPLETION OF THE PURPOSED TASK
 MODE OF PAYMENT / BUDGET ALLOCATION
 FOR A FIRM OR FOR SOLICITING PROPOSALS FOR THE TASK, ONE MAY INCLUDE MAN-MONTHS
NEEDED AND HAVE POTENTIAL BIDDERS PURPOSED A BUDGET.
 FOR INDIVIDUAL CONSULTANTS WITH A FIXED BUDGET, MAYBE SPECIFIED TOGETHER WITH
THE TIMING OF PAYMENT WHICH COULD BE BASED ON STAGES OF WORK OR PAYMENT UPON
SUBMISSION OF REPORTS
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
CONTENTS OF TOR
THERE ARE NO UNIVERSAL FORMATS FOR TOR WHICH WILL BE SUITABLE
FOR EVERY TASK HOWEVER THERE ARE GENERAL RULES WHICH SHOULD
BE OBSERVED
 SHOULD COMMENCE WITH BRIEF DESCRIPTION OF PROJECT, SCOPE OF WORK AND
OBJECTIVES OF THE TASK
 BACKGROUND DATA SHOULD PROVIDE BASIC DATA RELEVANT TO PURPOSED TASK
 BRIEF DESCRIPTION OF INSTITUTIONS INVOLVED, COMPOSITION OF THE TEAM TO
UNDERTAKE THE TASK
 TIME FRAME FOR TASK IMPLEMENTATION, EXPECTED COMPLETION DATE FOR THE ASSIGNED
TASK
 BUDGET ALLOCATIONS : MAJOR FINANCIERS, COUNTERPART FUNDING, MAN-MONTHS
ESTIMATED TO ACCOMPLISH TASK
 REPORTING REQUIREMENT AND TIMING OF SUBMISSION OF THE REPORTS
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
ADVANTAGES
• THE COMPANY WILL GET VARIOUS ADVANTAGES FROM THE COMPILING
OF TERMS OF REFERENCE.
• SET OUT THE WORKING RELATIONSHIP BETWEEN THE PARTIES.
• WITH TOR, COMPANY DIRECTORS CAN KNOW THE ACTIVITIES THAT
THEIR EMPLOYEES CARRY OUT.
• NOT ONLY KNOWING THE ACTIVITY, BUT THE COMPANY DIRECTORS
CAN ALSO CONTROL THE ACTIVITY.
• COMPILING TERMS OF REFERENCE WILL ALSO BE A MEDIUM TO ARRANGE
THE PROJECT BUDGET.
• NO LESS IMPORTANT, TOR IS A MEDIUM FOR INFORMATION ABOUT
PROJECT ACTIVITIES, INCLUDING THE PREPARATION PROCESS AND THE
FINAL WORK RESULT.
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
COMMON PROBLEMS OF BAD TOR
• OBJECTIVE IS NOT CLEAR
• SCOPE OF WORK IS NOT COMPREHENSIVE
• NO CLEAR DESCRIPTION OF EXPECTED OUTPUT
• NO IMPLEMENTATAION TIME FRAME OR EXPECTED DATE OF
COMPLETION.
• MODE OF PAYMENT OR BUDGET IS NOT CLEAR
• RESPONSIBILITIES FOR TASK TEAM MEMBER ARE NOT SPECIFIED
Terms of Refrence

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
Terms of Refrence
1. INTRODUCTION
GOVT. OF INDIA PROPOSES TO CONSTRUCT A COLLEGE BUILDING WITHIN
THE COMPLEX OF (BPKIHS), DHARAN IN SUNSARI DISTRICT UNDER INDIA-
NEPAL ECONOMIC COOPERATION PROGRAMME.
CONSTRUCTION OF A COLLEGE BUILDING FOR BPKIHS
2. BACKGROUND
SITE OF THE PROPOSED COLLEGE BLOCK IS SITUATED ON THE NORTH-
EAST OF THE EXISTING DENTAL COLLEGE OF BPKIHS WHICH IS LINKED BY
THE EXISTING METAL ROAD TOWARDS WEST OF THE PLOT (RUNNING
NORTH AND SOUTH) WITHIN THE COMPLEX OF BPKIHS AT DHARAN.
3. CONDITIONS OF ELIGIBILITY
A. HAVING SUCCESSFULLY COMPLETED INSTITUTIONAL BUILDING DESIGN
AND CONSULTANCY PROJECTS (AT LEAST ONE PROJECT COSTING
NRS.12 CRORES, TWO PROJECTS COSTING NRS.9 CRORES AND 3
PROJECTS COSTING NRS.7.5 CRORES) IN NEPAL DURING THE LAST FIVE
YEARS ENDING MARCH, 2009.
B. HAVING MINIMUM TURNOVER OF NRS.60 LAKH IN CONSULTANCY
SERVICES IN EACH OF THE LAST THREE YEARS ENDING IN 2009.
C. HAVING VALID REGISTRATION WITH NEPAL ENGINEERING COUNCIL,
REGISTRAR OF COMPANIES/COOPERATIVE SOCIETIES, TAX/VAT
OFFICES OF THE GOVERNMENT OF NEPAL.
D. THE APPLICANT SHOULD HAVE SUFFICIENT NUMBER OF TECHNICAL
AND ADMINISTRATIVE EMPLOYEES FOR RENDERING THE DESIGN AND
CONSULTANCY SERVICES AS PER THE TERMS AND CONDITIONS OF THE
CONSULTANCY CONTRACT AGREEMENT.
E. ADDITIONAL INFORMATION PERTAINING TO ASSOCIATION
ARRANGEMENT, IF REQUIRED, WITH OTHER TECHNICAL
FIRMS/PROFESSIONALS, COMMITMENT REGARDING ADHERENCE TO
PROFESSIONAL CODE OF ETHICS AND PROPOSED WORK SCHEDULE FOR
THE PROJECT SHALL BE SUPPLIED WITH THE APPLICATION.
5. SCOPE OF WORK
PRELIMINARY STAGE
4. AWARD OF WORK
A CONSOLIDATED FEE FOR COMPREHENSIVE SERVICES COMPRISING ALL
DISCIPLINES INCLUDING CONSTRUCTION MANAGEMENT SERVICES SHALL
BE NEGOTIATED WITH THE SELECTED CONSULTING FIRM BASED ON THE
FINANCIAL PROPOSAL.
WORKING DRAWING STAGE
CONSTRUCTION STAGE
POST-CONSTRUCTION STAGE
6. PAYMENT OF REMUNERATION
(I) ON SUBMISSION OF DPR INCLUDING PRELIMINARY DESIGN AND PRELIMINARY
COST ESTIMATES OF THE PROJECT. STAGE 8.1 (A, B, & C)
10%
(II) ON SUBMISSION OF MUNICIPAL DRAWINGS OF ALL DISCIPLINES INCLUDING
ARCHITECTURAL, STRUCTURAL. STAGE 8.1 (D, E, F, & G)
10%
(III) ON FINALIZATION OF DETAILED WORKING DRAWINGS OF ALL DISCIPLINES
STAGE 8.2 (A, B, & C)
10%
(IV) ON FINALIZATION OF TENDER DOCUMENTS IN RESPECT OF ALL
CONSTRUCTION AND SERVICES VIZ. ON COMPLETION OF STAGE AS PER STAGE
8.2 (D, & E)
10%
(V) ON FINALIZATION AND APPROVAL OF CONTRACT, SPECIFICATIONS AND
HANDING OVER CONSTRUCTIONAL DRAWINGS TO CONTRACTOR. STAGE 8.3
(A, B, & C)
10%
(VI) DURING CONSTRUCTION STAGE: STAGE 8.3 (D, TO H):
 ON COMPLETION OF 25% OF THE WORK
 ON COMPLETION OF 100% OF THE WORK FINALIZATION OF ALL ACCOUNTS,
COMPLETION DRAWINGS AND OBTAINING COMPLETION CERTIFICATES
FROM THE LOCAL BODIES ETC.
10%
10%
10%
10%
(VII) ONE YEAR FROM THE CERTIFIED DATE OF COMPLETION OF WORK IN ALL
RESPECTS INCLUDING CERTIFICATION OF REMOVAL OF DEFECTS BY THE
CONTRACTOR. STAGE 8.4
10%
STAGE OF PAYMENT OF CONSULTANCY FEES
SUBMIT DETAILED PROJECT REPORT INCLUDING PRELIMINARY
DRAWINGS TO THE EMPLOYER OF SITE PLAN AND INTERNAL AND
EXTERNAL UTILLITY
PREPARATION OF WORKING DRAWINGS WITH DETAILS INCORPORATING
SERVICES AND SCHEDULE OF QUANTITIES.
TECHNICAL AND FINANCIAL EVALUATION OF TENDERS IN
CONSULTATION WITH THE EMPLOYER AND SUBMIT RECOMMENDATION
OBTAINING COMPLETION CERTIFICATE FROM THE LOCAL BODIES, IF
REQUIRED, ON COMPLETION OF WORK.

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
Terms of Refrence
8. COST OF CONSTRUCTION
THE COST OF THE FOLLOWING ITEMS SHALL NOT BE INCLUDED IN THE
COST OF CONSTRUCTION FOR PURPOSE OF WORKING OUT OF
CONSULTANCY FEES:
(A) LAND.
(B) PLAN APPROVAL AND SERVICES CONNECTION DEPOSITS AND FEES
PAYABLE TO LOCAL AND/OR STATUTORY BODY BY THE EMPLOYER.
(C) ANY OTHER SERVICES, WHICH ARE NOT DESIGNED PLANNED OR
SUPERVISED BY THE CONSULTANT.
(D) ANY INFRUCTUOUS EXPENDITURE AS A RESULT OF DEMOLITION,
ETC. ORDERED BY THE CONSULTANT AND COST OF ANY REJECTED
WORK.
(E) OTHER CONTINGENT EXPENDITURE LIKE PRESS ADVERTISEMENTS,
PUBLICITY, COST OF FOUNDATION STONE, INAUGURATION CEREMONIES
OF BUILDINGS, ETC.
(F) COST OF LIFT, HEAVY ELECTRICAL EQUIPMENT LIKE GENERATOR,
HT/LT PANELS, AHUS, ACS ETC.
CONSTRUCTION OF A COLLEGE BUILDING FOR BPKIHS
9. DOCUMENTS TO BE SUBMITTED
BRIEF TECHNICAL PROPOSAL
FINANCIAL PROPOSAL
SUBMISSION OF PROPOSAL
INCLUDING ALL DOCUMENTS FULFILLING THE CONDITIONS OF
ELIGIBILITY SPECIFIED IN CLAUSE '5' IN A SEALED COVER.
(A)CONSULTANCY FEE AS % (PERCENTAGE) OF THE ESTIMATED COST
OR ACCEPTED CONTRACT PRICE AGREED WITH THE CONSTRUCTION
CONTRACTOR
(B)AS-ACTUAL PRICE FOR REIMBURSABLE ITEMS DESCRIBED ABOVE
APPLICATION FOR TECHNICAL-ELIGIBILITY BID AND FINANCIAL BIDS
SHOULD BE PLACED IN SEPARATE SEALED ENVELOPES AND SHALL BE
RECEIVED UPTO THE TIME AND DATE SPECIFIED IN THE NOTICE
INVITING ‘REQUEST FOR PROPOSAL”.
10. FUNCTIONAL REQUIREMENT OF THE BUILDING
S. NO. ITEM REQUIREMENTS SIZE (L X B)
1. TOTAL LAND AREA 8000 SQ. M.
2. NO. OF FLOORS TWO
3. TOTAL PLINTH AREA 24390 SFT.
4. TOTAL BUILT UP AREA 37075 SFT.
5. LECTURE THEATRES 04 60’ X 40’
6. PRACTICAL HALLS (LABS) 04 60’ X 40’
7. EXAMINATION/MULTIFUNCTIO
NAL HALL
01 60’ X 40’
8. DISSECTION HALL 01 60’ X 40’
9. HEAD OF DEPARTMENT’S
WING
01 80’ X 15’
10. CONFERENCE HALL/LIBRARY 01 80’ X 60’
11. FACULTY ROOMS WITH
TOILETS
04
12. CANTEEN/PANTRY 01
13. ADMINISTRATION UNIT WITH
PROVISION OF SPACE FOR
STAFF, FAX, PHOTOCOPY
MACHINE, COMPUTER, AND
REST ROOM
01
14. LOCKERS FOR BOYS AND GIRLS
15. VISITOR’S LOBBY
16. STORES
17. PASSAGES
18. STAIRCASE
19. SEPARATE TOILETS FOR LADIES
AND GENTS
20. COVERED PATHWAYS
7. REIMBURSABLES
 COST OF SUB-SOIL SURVEYS/INVESTIGATIONS PAYABLE TO THE SOIL
CONSULTANT AS PER ACTUAL BILL ON THE BASIS OF TENDER.
 COST OF PHOTOGRAPHS OF THE PROJECT AS AGREED.
 COST OF LAB TESTS/ INVESTIGATIONS AS AGREED.
 COST OF ENVIRONMENT IMPACT ASSESSMENT, IF REQUIRED.

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
Budget
TOR & Cost Estimate
Cost Estimate < Rs. 5,00,000
Direct Award
After negotiation
Cost Estimate < Rs. 10,00,000 • No EOI
• 3 TO 6 nos. consultant shortlisted and asked for RFP within
min. 15 days (Invite Technical and Financial Proposal)
• Evaluation through QCBS
Cost Estimate > Rs. 10,00,000 Request for EOI
Rs. 10 lakh to Rs. 10 crore
NCB (Nepal Competitive Bidding)
Rs. 10 crore and more
ICB (International Competitive Bidding)
eoi
eoi

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
QBS ( Quality Base Selection) QCBS ( Quality & Cost Base
Selection)
LC S ( Least Cost Selection) FC ( Fixed Cost Selection)
NCB /
ICB
15 days
30 days
eoi

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
Request for EOI (Expression Of Interest) /
Registration of Interest (ROI)
• आशयपत्र
• IT IS A FORM OF OPEN TENDERING PROCESS OR SCREENING PROCESS
IN THE INITIAL STAGES OF THE PROCUREMENT SO AS TO CREATE A
FORMAL AND MORE SPECIFIC REQUEST FOR INFORMATION (RFI).
• IT MAINLY CHECKS THE TECHNICAL CRITERIA.
• ADVERT REQUESTING FOR EOI MIGHT BE PLACED ONLINE
(HTTPS://WWW.BOLPATRA.GOV.NP/)OR IN THE NEWSPAPER (NATIONAL
DAILY/ KANTIPUR NEWS)
• EOI MIGHT INCLUDE:
i. A DESCRIPTION OF THE CONTRACTING BODY.
ii. A DESCRIPTION OF THE NATURE OF THE CONTRACT,
INCLUDING SCALE AND BUDGET.
iii.PROCUREMENT ROUTE, CONTRACT TYPE AND CONDITIONS.
iv. PROGRAMME
v. SUBMISSION ADDRESS AND DEADLINE.
vi. DETAILS OF THE INFORMATION REQUIRED IN THE REPLY
OF EXPRESSION OF
eoi

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
Request for EOI (Expression Of Interest) /
Registration of Interest (ROI)
i. INTEREST:
a. CONTACT DETAILS.
b. DESCRIPTION OF COMPANY, WHICH MAY INCLUDE COMPANY
REGISTRATION, PAN CARD ,FINANCIAL INFORMATION.
c. RELEVANT EXPERIENCE AND TECHNICAL CAPACITY (PAST 7 YEARS
WORK AND LOCATION).
d. STAFF EXPERIENCE AND AVAILABILITY.
e. DETAIL WRITE-UP ABOUT THE PROJECT.
• DETAILS SUBMITTED IN AN EXPRESSION OF INTEREST CAN ALLOW
THE CLIENT TO REDUCE THE NUMBER OF COMPANIES THAT WILL
ACTUALLY BE INVITED TO SUBMIT TENDERS.
eoi

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
eoi

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
 ON THE OTHER HAND, RFP, ALSO KNOWN AS REQUEST FOR OFFER (RFO) IS A PROSPECTUS
INVITING CONSULTANTS TO APPLY FOR WORK ON A SPECIFIC PROJECT.
 AN RFP OUTLINES ALL THE WORK AND PRODUCTS REQUIRED OF A CONSULTANT AND PROVIDES
A MEANS FOR EVALUATING THE ABILITY OF VARIOUS CONTRACTORS TO PERFORM THE
REQUIRED SERVICES.
 IT IS DIFFERENT FROM AN OPEN BIDDING PROCESS BECAUSE AN RFP IS USUALLY TARGETED TO
PRE-SELECTED POTENTIAL CONTRACTORS. ORGANIZATIONS SHOULD USE THIS RFP PROCESS OR
A SIMILAR PROCESS WHEN SELECTING VENDORS FOR SERVICES AND/OR CONSULTANTS.
 THE RFP DESCRIBES THE PROJECT, ITS GOALS, AND THE ORGANIZATION THAT IS SPONSORING IT
AND OUTLINES THE BIDDING PROCESS AND CONTRACT TERMS.
 THE REQUEST CONSISTS OF SPECIFICATIONS THAT EXPLAIN THE SOLUTIONS THE ORGANIZATION
IS SEEKING.
 IT ALSO INCLUDES THE EVALUATION CRITERIA FOR HOW PROPOSALS ARE GRADED, A
STATEMENT OF WORK THAT DESCRIBES THE TASKS TO BE PERFORMED BY A BIDDER WHO WINS
THE CONTRACT, AND THE TIMEFRAME IN WHICH TO FINISH THE PROJECT.
 COMPANIES CAN BENEFIT FROM VARIOUS BIDDERS WHEN LOOKING FOR A WELL-INTEGRATED
SOLUTION FROM A NUMBER OF SUPPLIERS.
FOR EXAMPLE, IF A COMPANY IS PLANNING TO SWITCH ITS BUSINESS FROM A PAPER-BASED
ENVIRONMENT TO COMPUTER-BASED ENVIRONMENT, IT MAY REQUEST A PROPOSAL FOR
SOFTWARE AND HARDWARE IN ADDITION TO THE TRAINING THAT IS REQUIRED FOR INSTALLING
AND INTEGRATING NEW SYSTEMS INTO THE BUSINESS.
RFP(Request for proposal)
प्रस्तावको लागि अनुरोध
rfp

MUKESH SAH
ROCHANA DULAL
SURESH KR. SAH
SHEET NO
ALINA LAGUAN
ARPAN BHATTRAI
BIPIN BASNET
DURGA RAI
A. WHEN DO YOU NEED AN RFP?
AN RFP IS USED TO OBTAIN SERVICES SUCH AS FEASIBILITY DEVELOPMENT
STRATEGIES, STUDIES, GRAPHICS, AND DESIGN FROM OUTSIDE SPECIALISTS. AN
RFP IS NOT USUALLY USED TO OBTAIN BIDS FOR PURCHASING SUPPLIES AND
MATERIALS. AN RFP IS USED FOR WORK THAT REQUIRES EXPERTISE BEYOND
WHAT IS AVAILABLE WITHIN AN ORGANIZATION, AND THEREFORE THE
ORGANIZATION SEEKS TO GET THE BEST PRODUCT BY SOLICITING PROPOSALS
FROM SEVERAL EXPERTS.
B. WHO SHOULD BE SENT THE RFP?
THE RFP SHOULD BE SENT TO AT LEAST THREE CONSULTANTS WHO ARE
QUALIFIED TO PERFORM THE WORK. IT IS IMPORTANT TO DISCUSS WHO WILL BE
SENT THE RFP WITH YOUR SBS CONTRACT MANAGER BEFORE YOU CONTACT
ANY PROPOSED CONSULTANTS. IN ANY EVENT, THE PROCESS MUST BE OPEN,
AND ANYONE WISHING TO RESPOND TO THE RFP MUST BE GIVEN THE
OPPORTUNITY.
WHAT SHOULD YOU INCLUDE IN AN RFP?
•BACKGROUND INFORMATION.
•TOR OF THE PROJECT.
•SPECIFIC REQUIREMENTS ABOUT PREFERRED SYSTEMS, TOOLS, MATERIALS, OR
PRODUCTS.
•PROJECT DEADLINE ALONG WITH EXPLICIT DATES AND MILESTONES.
•ANY QUESTIONS YOU WOULD LIKE THE POTENTIAL VENDORS TO ANSWER OR
MATERIALS TO SUBMIT.
rfp

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