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How To Complete a DTS Voucher_1.pdf
- 1. Step-by-step Guide for Processing Your DTS Travel Voucher 23 CPTS TRAVEL CELL, MOODY AFB, 23CPTS.DTS.TRAVEL@US.AF.MIL A1C GREINER, SRA MUCKER, SRA WEST, MARIAH WYAND
- 2. Table of Contents Required Documents: - How to Obtain GTC Statements: 3 - Airfare Receipts: 6 - Lodging Receipts: 7 Travel Voucher: - How to Create Your Travel Voucher: 8 - Updating Itinerary: 10 - Updating Per Diem and Lodging: 13 - Adding Receipts: 19 - Attaching Lodging Receipts: 20 - Substantiating Documents: 21 - Adding Receipts and Other Expenses: 24 - Airfare Receipts and CTO Fees: 27 - Ensuring Your Profile is Correct: 30 - Completing Your Pre-Audits: 32 - Submitting Your Voucher: 33 Conclusion: 35
- 4. HowtoObtain GTCStatements - Gotothefirstmonthly statementthatan expensewasincurred - Selectthedownload buttonasshownbythe arrowintheupperleft corner - SelectPDFandthen thebluedownload buttonasshowninthe lowerrightcorner
- 6. Airfare Receipts - Datesoftravel - Travelername - Issueddateofticket - TicketpriceinUSD - IfnotinUSD,GTC statementwillshow currencyconversion - Ticketnumbers - Last4ofGTCtoshow payment - ZeroDollarBalance Steve Snuffy Steve Snuffy vxxxx xxxx 0123456789012
- 7. Lodging Receipts LodgingReceipt Requirements: - Yourname - Itemizeddates - Nightlyrate - Zerodollarbalance g XXXX Amn Steve Snuffy
- 8. HowtoCreate YourTravel Voucher - LogintoDTS - Selectcreatenew document asshownin theupperrightcorner - Selectvoucher
- 9. HowtoCreate YourTravel Voucher - Alistofavailable voucherstocreate shouldpopulate - Selecttheappropriate voucher - ContactyourODTAfor assistanceifthe voucherdoesnot populate
- 14. UpdatingPer Diemand Lodging - Changethedaterange towhatyouare updating - Choosetheauthorized mealrate - Fullmealratewhile intransitorifyour ordersauthorizeit - Mealsavailableat TDYlocationif governmentmeals areavailable (Cont.onnextpage)
- 15. UpdatingPer Diemand Lodging - Choosetheauthorized mealrate(cont.) - Specialmealrateof $3.50ifatadeployed locationifstatedin orders - UncheckQuarters Available ifnot stayingatgovernment lodging - Inputthenightlyrate foryourlodgingunder lodgingcost
- 16. UpdatingPer Diemand Lodging - Besuretocheckyour GTCstatementforyour lodgingamountifyou stayedOCONUSand dividebythenights stayed - IflodgedinCONUSdo notincludetaxes, thesewillbeclaimed separately - Ifnolodgingwasused input$0intothecost
- 17. UpdatingPer Diemand Lodging - Scrollalltheway downtothebottomof thepop-up - Makesurethelodging methodof reimbursementis GOVCC-Individual - Ifthisoptiondoesnot pop-uppleasecontact yourOrganizational DefenseTravel Administrator(ODTA) forassistance
- 20. Attaching Lodging Receipts - Lodgingexpenseswill automatically populateherefromthe perdiempage - Toattachlodging receipts,selectDetails ontheappropriate lodginglocation - Youcandraganddrop fileshereorselectthe + signtobrowse
- 22. Substantiating Documents - Toattachthe documentyouwill needtoselectAttach Document andthen Browse - Includeashort summaryofthe documentinthenotes section - SelectAdd tofinish submittingthe document
- 24. Adding Receiptsand OtherExpenses - Toaddexpenses selectthesameAdd buttonasyoudidfor substantiating documents - Nearlyeveryexpense shouldhaveapre- builtname/category alreadymadeforit - Customexpense namesshouldrarely everbebuilt
- 25. Adding Receiptsand OtherExpenses - Claimingwillbea similarprocessfor nearlyeveryexpense apartfromairfare - Selecttheappropriate expenseyouaretrying toclaim(forexample, lodgingexpensesnot includedinthenightly rate) - Selecttheappropriate sub-category/name
- 26. Adding Receiptsand OtherExpenses - Inputtheexpensedate ordaterangethatthe expensewasincurred - Addexpenseamount - Lodgingtaxesallon onereceiptcanbe addedandclaimed together - Scrolldownand ensurethe reimbursement methodisyourGTCC - SelectAdd xxxx
- 27. Airfare Receiptsand CTOFees - Toclaimairfareselect TicketedExpenses - SelectAirlineticket (IBA) - If(IBA) isnot availableplease reachouttoyourunit ODTA,(CBA) willnot reimburseyou
- 28. Airfare Receiptsand CTOFees - AttachyourAirfare receipt - Inputtheamountofyour airlineticketminusthe CTOfee(youwillclaimit separately) - Inputtheticketnumber - Inputtheticketvalue (frequentlythesameas theexpenseamount) - Inputthedatetheticket wasissuedtoyou - Selectadd
- 29. Airfare Receiptsand CTOFees - ToclaimCTOfees,select TMCFee(IBA) - Noreceiptshouldbe required - InputCTOfeeexpense amount - Inputtheticketnumber - Inputthecostofthe airlineticket - Inputticketdate - Selectadd
- 30. EnsuringYour Profileis Correct - Inordertoensurethat yougetpaidwithoutdelay youwillwanttocheck yourpaymentinformation - SelectReviewProfile - SelectOpenProfile Steve Snuffy 3044 USAF Rd, Moody AFB xxxx
- 31. EnsuringYour Profileis Correct - SelectEFTandcredit cardaccounts - CheckyourGOVCC expirationdate(ifdate isexpireditneedsto beupdated) - Checkyourbank accountandrouting numbers - Ifyouhaveupdated yourDTSprofileselect RefreshAccountData - Saveyourinfo
- 32. Completing YourPre- Audits - Pre-Auditsareusedto catchanypossibleareas ofconcern - Selectappropriate codesforyoursituation - Enterbriefjustification - Payspecialattentionto anythingyoubelieve Approversmightreturn yourvoucherfor i.e.(Expensenot normallyauthorized, etc.)
- 33. SubmittingYour Voucher - ChecktheIAgree box - Choosethe appropriaterouting list - CEDorderTDYsgoto Deployed - UnitfundedTDYswill gotoyourunits routinglist - SelectSubmit CompletedDocument andthenConfirmand continue
- 34. SubmittingYour Voucher - Pleaseensurethatyou checkupperiodically onyourvoucherfor anyreturnfor corrections - Youcanviewthe neededcorrectionson theSignandSubmit tab - Oncecorrectionshave beenmade,please resubmit
- 35. Conclusion If at any point you are having trouble with your voucher, please reach out to your unit ODTA Submit any further questions or concerns to the Comptroller Services Portal (CSP) You can access the CSP by going to: https://usaf.dps.mil/teams/SAFFMCSP/portal/SitePages/Home.aspx