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SimaPro multi-user
The basics
Contents
• Overview & technical requirements
• Installing SimaPro multi-user
• Creating and managing users
• Updating SimaPro multi-user
Overview & technical
requirements
Why SimaPro multi-user?
• Great for collaboration – users can work together in the same
database, same project at the same time!
• Various user roles and access levels can be defined.
• Ideally all users share 1 SimaPro database → less hassle updating
• Cheaper than purchasing multiple single user licenses
• Caveat: if you’re used to using the single user installation of SimaPro,
multi-user will feel slower when carrying out certain functions
SimaPro multi-user | The building blocks
SimaPro software comprises of the client,
in addition to the SimaPro database
server.
For each multi-user setup, 1 SimaPro
database server should be installed. One
or more SimaPro clients can be installed
that connect to the SimaPro database(s)
via the SimaPro database server.
The SimaPro database server controls
and organizes access to users and
databases, also allowing them to work in
a shared database.
The SimaPro database (by default called
Professional) contains data libraries,
impact assessment methods, user
projects, in addition to general data like
units and substances.
Recommended installation setup
Example of possible SimaPro multi-user
infrastructure
• SimaPro client is installed on the
terminal server
• A remote desktop is set up to which
users connect via VPN
Please refer to the installation manual
for step-by-step instructions
Remote Users
Wireless LAN
LAN
PCs
Laptops
Wi-Fi
Router
Internet/VPN PC
Laptop
Mac
SimaPro database
server
Terminal server
LAN users can
access the
SimaPro
database server
directly or via
the terminal
server
Users connected via
Wi-Fi or remote
network can access
SimaPro through
terminal server
For best performance each
terminal server session
should run on the same disk
array as the database server
and database files
Technical requirements
• For optimal performance, the SimaPro client, SimaPro database server and Database should be installed on the same
(virtual) machine.
• Ideal installation: all components are installed on a terminal/virtual server that can be accessed remotely by the users.
• Examples of setups & specs that work well with 5+ users working together at the same time:
Example 1 Example 2 Example 3
Which tooling is used Citrix, VMware
version x.y etc)
Windows server 2016 with Remote
Desktop Role installed.
A single dedicated Azure hosted VM
running Remote Desktop Server.
SimaPro is published as an RemoteApp
to end-users
Virtual server on VMware 7.0.3.
Specs of machine where the Database
server is installed (OS, RAM, what type of
disk drive)
16GB RAM, 2x CPU, 250GB disk
(SSL-)VPN solution for safe access
Office 2016 / O365
Not applicable Microsoft Windows Server 2019 Standard, 12GB
RAM, 471GB partition for system, 60GB partition
for data
Specs of virtual desktop server, OS, how
much RAM/diskspace in total and allocated
per user.
Windows10 (Multisession) machine in
Azure, 1x CPU with 4GB RAM and 20GB
disk per user
(SSL-)VPN solution for safe access
Office 365
VM SKU: Standard D4s v3 (vCPUs4,
RAM 16 Gb) Windows Server 2019-
Datacenter
Same as above. No space allocated per user
• Minimum requirements: https://support.simapro.com/articles/Article/SimaPro-System-Requirements
Installing SimaPro
multi-user
Installation | Start with the server
**Installation should be done by or with IT**
1. Install the SimaPro database server (SetupServerNNN.exe)
• Run installer as admin (right-click>Run as administrator)!
• You will be asked to enter your most recent SimaPro registration name and
code
• You can install as a standalone application or as a service (most users install
as a service so that it is always running in the background)
• No activation needed
• Also installs the SimaPro database and creates a default Alias (see next
slide)
Installation | Start with the server
Alias is the name given
to a directory where the
database files are
located
Installation | Continue with installing the client
2. Install the SimaPro client (SetupSimaproNNN.exe)
• Activation is needed for the client
• In the open database window, you have the server option
o Local server → direct access to the database (if you select this option, only 1 user will be
able to open the database)*
o NexusDB@.... → access to the database via the database server (if you select this option,
multiple users can open and work in the database at the same time)
*Not available in SimaPro Classroom
Installation | Keep in mind
• Step-by-step instructions and further details (ex. about ports, firewalls,
etc.,) can be found in the installation manual.
• For optimal performance, the SimaPro client, SimaPro database server and
Database should be installed on the same machine.
• If you access the SimaPro database via local server (i.e. direct access to the
database not via the SimaPro database server), SimaPro behaves as a
single user and no other users can access the database!
• If you only install the client no database is installed!
• Silent install is possible (useful for SimaPro classroom)
Creating & managing
users
User management | Overview
• Organizations should appoint a SimaPro admin
(Manager) internally
• User management features are only available for
Managers
• Manager should access database via database server
(not local server)
• Managers can create and manage users, user types.
They are the only ones that can import and export data,
run a db check, etc.
• Users are defined on a database level (so can be
different per database)
• Can only have 1 Manager per database
• During operations like database checks, import,
export, no other users can be logged in (they will be
kicked out if they are)
• You can edit/delete all these default
user types and users (except for
Manager).
• You can create users & assign
projects:
• Manually
• Via an import Wizard
• Via importing an Excel file
User management | Creating and managing users
• User types and users are defined on
database level (so for every database
they can be different). The default
user types are
• LCA expert
• LCA practitioner
• Visitor
• The default (pre-defined) users, which
are based on the above-mentioned
types are:
• Expert
• Manager
• Practitioner
• Visitor
User management | FAQs
• What happens to the defined users if I import a database (for example during an update)?
The users defined will remain.
• What happens to the defined users if I export a project as a database?
Depends on how you export:
• Via local server: SimaPro behaves like a single user so the users will disappear, and you
need the Manager password to open the exported database.
• Via nexus: In the ‘Export SimaPro Database’ window (User objects tab), you can select which
users and user types to include in the exported database.
• What if the Manager password is lost/ forgotten?
Contact SimaPro Support. We can clear the password if you send us file number 7 of the user’s
database (for example Professional07.nx1)
• How can I ‘kill’ a user/ghost session?
Manager should log in> go to list of sessions, select user and then Shift+Delete buttons
Updating SimaPro
multi-user
Overview of updating SimaPro multi-user
• First update the software components then update the database. As with installation, this should be
carried out by/with your IT.
• The entire process can take 3-6 hours (database import is time consuming) during which users are not
able to use SimaPro so internal coordination with the end-users is important.
• To speed up database import - software, working database, update database should be on same machine
• Start by opening the database you want to update via local server (special instructions for SimaPro
Classroom users as they do not have this option!)
• Step-by-step instructions and further details can be found in the update manuals.
• Note: if you do not wish to update your database but rather start with a fresh database that contains the
latest data libraries and methods, please contact SimaPro Support.
Not via database server
(NexusDB@123.456.789)
Keep in mind you may need
Manager password to open
database
Let’s keep in touch
PRé Sustainability
Newsletter:
bit.ly/LCAnews
simapro.com | support.simapro.com
SimaProUpdates
SimaPro
simapro.com
Thanks
Bedankt
Gracias
Terima kasih
ありがとう
Obrigado
谢谢
Tack
Grazie
‫شكرا‬
धन्यवाद
Dankie
Teşekkür ederim
감사합니다
Takk skal du ha
Vielen Dank
Merci
ขอบคุณ
Tak

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SimaPro-multiuser-basics.pdf

  • 2. Contents • Overview & technical requirements • Installing SimaPro multi-user • Creating and managing users • Updating SimaPro multi-user
  • 4. Why SimaPro multi-user? • Great for collaboration – users can work together in the same database, same project at the same time! • Various user roles and access levels can be defined. • Ideally all users share 1 SimaPro database → less hassle updating • Cheaper than purchasing multiple single user licenses • Caveat: if you’re used to using the single user installation of SimaPro, multi-user will feel slower when carrying out certain functions
  • 5. SimaPro multi-user | The building blocks SimaPro software comprises of the client, in addition to the SimaPro database server. For each multi-user setup, 1 SimaPro database server should be installed. One or more SimaPro clients can be installed that connect to the SimaPro database(s) via the SimaPro database server. The SimaPro database server controls and organizes access to users and databases, also allowing them to work in a shared database. The SimaPro database (by default called Professional) contains data libraries, impact assessment methods, user projects, in addition to general data like units and substances.
  • 6. Recommended installation setup Example of possible SimaPro multi-user infrastructure • SimaPro client is installed on the terminal server • A remote desktop is set up to which users connect via VPN Please refer to the installation manual for step-by-step instructions Remote Users Wireless LAN LAN PCs Laptops Wi-Fi Router Internet/VPN PC Laptop Mac SimaPro database server Terminal server LAN users can access the SimaPro database server directly or via the terminal server Users connected via Wi-Fi or remote network can access SimaPro through terminal server For best performance each terminal server session should run on the same disk array as the database server and database files
  • 7. Technical requirements • For optimal performance, the SimaPro client, SimaPro database server and Database should be installed on the same (virtual) machine. • Ideal installation: all components are installed on a terminal/virtual server that can be accessed remotely by the users. • Examples of setups & specs that work well with 5+ users working together at the same time: Example 1 Example 2 Example 3 Which tooling is used Citrix, VMware version x.y etc) Windows server 2016 with Remote Desktop Role installed. A single dedicated Azure hosted VM running Remote Desktop Server. SimaPro is published as an RemoteApp to end-users Virtual server on VMware 7.0.3. Specs of machine where the Database server is installed (OS, RAM, what type of disk drive) 16GB RAM, 2x CPU, 250GB disk (SSL-)VPN solution for safe access Office 2016 / O365 Not applicable Microsoft Windows Server 2019 Standard, 12GB RAM, 471GB partition for system, 60GB partition for data Specs of virtual desktop server, OS, how much RAM/diskspace in total and allocated per user. Windows10 (Multisession) machine in Azure, 1x CPU with 4GB RAM and 20GB disk per user (SSL-)VPN solution for safe access Office 365 VM SKU: Standard D4s v3 (vCPUs4, RAM 16 Gb) Windows Server 2019- Datacenter Same as above. No space allocated per user • Minimum requirements: https://support.simapro.com/articles/Article/SimaPro-System-Requirements
  • 9. Installation | Start with the server **Installation should be done by or with IT** 1. Install the SimaPro database server (SetupServerNNN.exe) • Run installer as admin (right-click>Run as administrator)! • You will be asked to enter your most recent SimaPro registration name and code • You can install as a standalone application or as a service (most users install as a service so that it is always running in the background) • No activation needed • Also installs the SimaPro database and creates a default Alias (see next slide)
  • 10. Installation | Start with the server Alias is the name given to a directory where the database files are located
  • 11. Installation | Continue with installing the client 2. Install the SimaPro client (SetupSimaproNNN.exe) • Activation is needed for the client • In the open database window, you have the server option o Local server → direct access to the database (if you select this option, only 1 user will be able to open the database)* o NexusDB@.... → access to the database via the database server (if you select this option, multiple users can open and work in the database at the same time) *Not available in SimaPro Classroom
  • 12. Installation | Keep in mind • Step-by-step instructions and further details (ex. about ports, firewalls, etc.,) can be found in the installation manual. • For optimal performance, the SimaPro client, SimaPro database server and Database should be installed on the same machine. • If you access the SimaPro database via local server (i.e. direct access to the database not via the SimaPro database server), SimaPro behaves as a single user and no other users can access the database! • If you only install the client no database is installed! • Silent install is possible (useful for SimaPro classroom)
  • 14. User management | Overview • Organizations should appoint a SimaPro admin (Manager) internally • User management features are only available for Managers • Manager should access database via database server (not local server) • Managers can create and manage users, user types. They are the only ones that can import and export data, run a db check, etc. • Users are defined on a database level (so can be different per database) • Can only have 1 Manager per database • During operations like database checks, import, export, no other users can be logged in (they will be kicked out if they are)
  • 15. • You can edit/delete all these default user types and users (except for Manager). • You can create users & assign projects: • Manually • Via an import Wizard • Via importing an Excel file User management | Creating and managing users • User types and users are defined on database level (so for every database they can be different). The default user types are • LCA expert • LCA practitioner • Visitor • The default (pre-defined) users, which are based on the above-mentioned types are: • Expert • Manager • Practitioner • Visitor
  • 16. User management | FAQs • What happens to the defined users if I import a database (for example during an update)? The users defined will remain. • What happens to the defined users if I export a project as a database? Depends on how you export: • Via local server: SimaPro behaves like a single user so the users will disappear, and you need the Manager password to open the exported database. • Via nexus: In the ‘Export SimaPro Database’ window (User objects tab), you can select which users and user types to include in the exported database. • What if the Manager password is lost/ forgotten? Contact SimaPro Support. We can clear the password if you send us file number 7 of the user’s database (for example Professional07.nx1) • How can I ‘kill’ a user/ghost session? Manager should log in> go to list of sessions, select user and then Shift+Delete buttons
  • 18. Overview of updating SimaPro multi-user • First update the software components then update the database. As with installation, this should be carried out by/with your IT. • The entire process can take 3-6 hours (database import is time consuming) during which users are not able to use SimaPro so internal coordination with the end-users is important. • To speed up database import - software, working database, update database should be on same machine • Start by opening the database you want to update via local server (special instructions for SimaPro Classroom users as they do not have this option!) • Step-by-step instructions and further details can be found in the update manuals. • Note: if you do not wish to update your database but rather start with a fresh database that contains the latest data libraries and methods, please contact SimaPro Support. Not via database server (NexusDB@123.456.789) Keep in mind you may need Manager password to open database
  • 19. Let’s keep in touch PRé Sustainability Newsletter: bit.ly/LCAnews simapro.com | support.simapro.com SimaProUpdates SimaPro