The document outlines the objectives and principles of the Welsh Higher Education Libraries Forum (WHELF), focusing on collaboration, shared services, and the impact of library services on users. Key initiatives include the development of shared library management systems and projects aimed at enhancing sustainability and legal compliance. WHELF aims to ensure the long-term growth and effectiveness of library services in alignment with government strategies and sector developments.

1. CLIC@10 conference, CAVC, 09 02 16
WHELF: SHARING TO
COLLABORATE
& INNOVATE
Emma Adamson
Director of Learning Services, University of South Wales
WHELF Vice-Chair

2. CONTEXT
• Wales Higher Education Libraries Forum
• Web: http://whelf.ac.uk
• HE Libraries and National Library of Wales
• WHELF Development Office: Rachael Whitfield
• WHELF Action plan and WHELF constitution
• Twitter: @WHELFed

3. WHELF CLIC MEMBERS
• Cardiff University
• Cardiff Metropolitan University
• Royal Welsh College of Music & Drama
• University of South Wales

6. UNDERPINNING PRINCIPLES
(1)
Welsh context:
•Fundamental to align with Government strategy
•Key to influence policy makers on matters of shared interest
•Benefit of shared National community and sector initiatives
•Opportunity to respond to challenges with collective insight

7. UNDERPINNING PRINCIPLES
(2)
Quality and impact of service:
•Metrics / KPIs: what can we learn from measuring services?
•How? E.g. Who is using us and for what purpose?
•What difference and impact do we make to our users?
•How do we capture, share and learn from this?

9. UNDERPINNING PRINCIPLES
(3)
Shared services:
•Commit to developing opportunities and projects together
•E.g. WHEEL and ‘LMS Shared Services’ project
•Walk-in Access Wales project and implementation
•WW1 digitisation project: preserving the heritage of Wales
•WHELF/HEWIT annual Gregynog Colloquium for staff

10. UNDERPINNING PRINCIPLES (4)
Sustainability and value for money:
•Deliver innovative services in spite of financial constraints
•Seek to provide potential cost benefits for our own institutions
•Vital in relation to shared services and collaborative deals
•Work with others for long-term, sustained library development,
as well as own and collective success

12. UNDERPINNING PRINCIPLES
(5)
Legal compliance:
•Commit to operating at a best practice level of statutory
compliance
•Continue to advise and provide knowledge-sharing initiatives
•Work co-operatively across Wales, UK and on a global basis
•Share professional expertise and know-how with others

13. SUPPORTING NETWORKS

15. CURRENT & FUTURE
FOCUS
Focus on:
•Sharing good practice for the benefit of ourselves and our users
•Shared services
•Understanding sectoral developments
•Government strategy
•Acquisition and procurement of content for members
•Research
•Special collections and archives
•Value of academic and research libraries and collections.

16. NEW LMS FOR WALES

17. SHARED SERVICES LMS
(1)
Key project:
WHELF shared services LMS: Ex Libris’ Alma and Primo.
LMS Programme Manager: Gareth Owen
Cohort 1:
Swansea University, Aberystwyth University, University of South Wales and
the National Library of Wales
Cohort 2:
University of Wales, Trinity St. David and Cardiff Metropolitan University
Cohort 3:
Cardiff University and NHS (Wales), Bangor University and Glyndwr University

18. SHARED SERVICES LMS (2)
Key opportunities:
•Shared procurement: aided tender, contract negotiation & costs
•Shared knowledge during implementation: not alone
•Confidence in what has worked for one, can work for all
•Benefits realisation: multiple opportunities for us:
• Workflows and system understanding and exploitation
• Network zone
• Cataloguing and metadata
• Discovery and shared use of collections
•Profile raising and award-winning!

19. SHARED SERVICES LMS (3)
Resultant benefits:
•Individuals will be able to exploit the shared services delivered
directly to them
•Learning institutions (across the sectoral boundaries) will find it
easier to collaborate for learning, teaching and research
•Wales will have a visible platform for access to knowledge within
& to Welsh businesses
•As well as showcasing the knowledge created in Wales to
economic and political partners.
WHELF LMS Blog: http://whelf.ac.uk/sharedlms/

20. NEXT STEPS . . .
WHELF welcomes comment and feedback
WHELF continues to work with others
WHELF vision for the future for all members
Thank you for listening.
Any questions?

21. CONTACT US: