Selecting the right corporate event space has always been the biggest decision for successful events. This helpful PDF has been created to guide you with simple and practical points. It has covered factors like location, accessibility, capacity, layout, budget, and ambiance. You will learn what has been needed when choosing a venue and how it has impacted your guests. This guide has included tips for conferences, team-building, and gala events in Singapore. Download this PDF to have a clear understanding and make your next corporate event planning easier with confidence, saving time and ensuring the best experience for everyone.

1. What are the Factors to Consider When Selecting a Corporate Event Space?
In fact, proper selection of the event venue for corporate events is the most important factor in
the successful organization of an event. Whether it's a product launch or an annual team-building
retreat, or a more upscale corporate gala, the type of event space one chooses to decide on will
probably have an impact on the experience of their guests and the success of their event. Below
is a primer to the most significant things to take into account when choosing a corporate event
space for your next company function.

2. 1. Knowing the Nature of Your Event
It is rather essential to identify the kind of corporate event you are organizing before you
proceed with picking venues. The nature of the event dictates the kind of venue you need.
For instance,
 Conferences and Seminars: Such venues need chairs, audiovisual equipment, and high-
speed internet.
 Team-building Events: They will most likely require outdoor spaces or large indoor
spaces where games and activities can be held.
 Product Launches: Such events typically require smart, fashionable spaces that are in
line with your brand image and can be utilized to launch products.
 Corporate Galas and Award Ceremonies: For formal events, one may consider spaces
which are well-appearance, stage setup, and fine dining.
Being aware of your type of event reduces the category of venue you need and thus makes the
choice more manageable.
2. Location and Accessibility
Availability of your corporate event venue Singapore is location-dependent. It must be centrally
situated or with easy access either by public transport or major roads. Being near hotels, airports,
and transport links is also extremely beneficial for your out-of-town guests. There must be easy
parking or valet for the guests who would prefer to drive.
Tip: If most of the guests would be traveling from overseas locations, then close to Changi
Airport or key transportation lines in Singapore would be an apt location for the venue.
3. Capacity and Layout
One needs to do the venue capacity calculation: there should be enough space to accommodate
all the guests. One needs to be careful not to have a too-empty or too-tight room. For

3. convenience, one might consider going for theatre, roundtable, or even U-shape seating based on
the occasion.
Some venues can be divided into several configurations; that is perfectly all right for an event
that has several parts. Make sure the venue also has areas for catering, registration, and break-out
sessions as applicable to your event.
Tip: Always overestimate your headcount to allow for extra room in case of late RSVPs or
additional guests.
Technology typically being at the center of most business events, make sure the venue can
provide you with power audio-visual facilities, such as inbuilt sound systems, projectors, screens,
and stable Wi-Fi. Check if your event is going to involve live streaming, recording, or interactive
sessions, so you are certain that the venue has the expertise and facilities for that.
Offsite technical support must be ordered with the possibility issues would be faced at the event.
Tip: Remember to inquire about additional charges for equipment rentals at specific venues.

4. 4. Amenities and Services
The facilities offered by the corporate event facility truly enhance the experience of guests. Key
ones and services to look for are:
• In-house Catering: In-house catering is available at most event venues, which they provide
with various menu items to different diet preferences and needs. Some only permit outside
catering, so do verify this point as well.
• In-situ Staff Support: If the corporate event space retains its event coordinators or uses
committed staff, then it makes the operation of the event really straightforward because they are
able to assist with both set-up and the logistics which are in place to support the event running
through simply.
• Furniture and Decor: Does the venue provide furniture, such as tables and chairs? Or are you
procuring these yourselves?
Tip: Do they have vendors they've already established connections with for caterers, décor firms,
or AV companies? That can significantly reduce the planning work and possibly save you some
dollars.
5. Ambiance and Style
The ambiance of space can be said to greatly reflect the general theme and branding of an event.
Such events as corporate galas would require an elegant and formal atmosphere as completed
with appropriate lighting and decor. An event launching a new product would require sleek
modern space that has features on advanced technology done on the space. About this, it will
surely manifest that the ambiance reflects your company's identity and there is correspondence to
the theme of the event.
Visit first before signing the contract to check if the location fits what you have in mind and if
there is an option for alteration if necessary.
Tip: Pay attention to the little details like lighting and acoustics for sound when assessing the
ambiance.

5. 6. Budget and Flexibility
The very first thing that you always take into account when organising a corporate event is
budget. Now, you really don't have to spend hundreds of dollars on some luxurious event venue;
there are other places that have great services and fit your budget allocations. Compare the
packages of venues, as some inclusions, like audiovisual equipment, catering, and staff, are
included, while others need to be paid for.
If your event will take more than one day, ask if there is a discount or a package deal offered for
longer events. Also, keep an eye out for the flexibility of cancelling policies, as some venues
have more lenient terms than others.
7. Venue Reputation and Reviews
The venue's good name would have to be one of the criteria for selection. Online reviews or
requests for client testimonials would be the beginning point for that. It is high confidence for an
event to be handled professionally if the venue you opt to hold it has been positively reviewed by
many of its clients regarding services, facilities, and staff.
You can also demand that you be given a list of previous functions that took place at the venue,
which will give you a feel of their experience in hosting corporate events similar to yours.

6. Choose a Corporate Event Space
Selection of a corporate event space is one of the most important decisions you may make while
planning your event. Your consideration of location, capacity, amenities, technology, and
ambiance can ensure that your venue meets your requirements and leaves your attendees with
something to remember. More importantly, you will consider your budget, venue reputation, and
the nature of your event so that you will make a well-informed choice consistent with your
company's objectives. Choose our corporate event venue at Connections Space, where we strictly
adhere to these guidelines, that would set the stage for a good and impactful event where your
guests are sure to be impressed and the company well-positioned to achieve their goals.