This document outlines 5 steps to become an information intelligence genius by implementing a unified records and information governance program. The steps are: 1) Define a records management program by understanding goals, benefits, risks and outcomes. 2) Embrace information governance to address challenges of managing paper and ensuring compliance. 3) Manage by exception using automation to improve efficiency. 4) Respect that existing processes are important and technology should complement, not replace, them. 5) Provide easy access to information for all users through intuitive search and retrieval. Real-world examples from companies deploying FileTrail's solution show benefits like reduced costs and improved productivity.
CNIT 160 Ch 4c: Security Program Development (Part 3)Sam Bowne
This chapter discusses developing an information security program, including policy development, third-party risk management, and internal partnerships. It covers establishing security policies, assessing and managing risks from third parties, and collaborating with internal groups like legal, HR, IT, and facilities. Developing strong internal partnerships is important for sharing security responsibilities and managing risks across the organization.
The document discusses the three R's of cybersecurity - identify, protect, and detect. It outlines categories within each of these areas according to the NIST Cybersecurity Framework. These include asset management, risk assessment, and access control. The document also notes that cybersecurity spending is projected to reach $170 billion by 2020 and emphasizes implementing cybersecurity measures in phases through communication with executives about business benefits.
CNIT 160 4e Security Program Management (Part 5)Sam Bowne
This document provides an overview of topics related to information security program development and management, including security program operations, secure engineering and development, network protection, endpoint protection and management, and identity and access management. It discusses key concepts for each topic such as firewalls, intrusion prevention systems, malware prevention techniques, and centralized identity and access management. The document also outlines processes for managing access governance, conducting privileged account audits, and performing user behavior analytics.
Automation of document management paul fenton webinarMontrium
In the life sciences, most of the documents we create end up as records. Now, as we move towards a paperless era in today’s GxP environment and leverage digital content management technology, we are also starting to change the way that we author, collaborate, manage, exchange, and archive our documents.
The very nature of document management is transforming as more and more data becomes part of the document management landscape. In this webinar, we explore how technology is transforming our GxP records management environments and what the future may hold for automating processes
This document is a training catalog for RISE Information Technology Services that provides information about various IT audit and security certification training courses. The catalog lists over a dozen course offerings, including the Certified Information Systems Auditor (CISA) certification training which is described in detail over 5 sections that cover the audit process, IT governance, systems development lifecycle, IT service delivery, and protection of information assets. The catalog also provides contact information for RISE IT advisory including their address, email and website.
[AIIM16] Content Whack-A-Mole: Keeping up Compliance across Multiple Reposito...AIIM International
AIIM16 presentation by: Michyle LaPedis, Program Manager, Enterprise Records & Information Management and Jordan Jones, Senior Manager Cisco Content Services, Cisco Systems, Inc.
This document provides guidance on creating an information security program or refining an existing one. It discusses establishing an information security framework document, responding when management sees a security checklist, selecting a security standard, creating a security council, developing an incident response plan, implementing security policies, establishing change and vulnerability management processes, and performing regular housekeeping activities. The document emphasizes having well-defined, repeatable processes to ensure a mature security program.
MT29 Panel: Becoming a data-driven enterpriseDell EMC World
How do the automotive, banking, manufacturing, and technology industries drive innovation with data and analytics?
A distinguished panel of innovators and adopters of big data and analytics solutions will discuss their big data implementations and how they are harnessing their data to derive insights to transform their organizations.
We'll explore use cases ranging from managing and analyzing huge amounts of data to protect consumers and avoid product recalls, to building customer 360-degree views to better serve customers, to controlling wildfires to save lives, to tapping into genomic data to treat cancer.
CNIT 160 Ch 4c: Security Program Development (Part 3)Sam Bowne
This chapter discusses developing an information security program, including policy development, third-party risk management, and internal partnerships. It covers establishing security policies, assessing and managing risks from third parties, and collaborating with internal groups like legal, HR, IT, and facilities. Developing strong internal partnerships is important for sharing security responsibilities and managing risks across the organization.
The document discusses the three R's of cybersecurity - identify, protect, and detect. It outlines categories within each of these areas according to the NIST Cybersecurity Framework. These include asset management, risk assessment, and access control. The document also notes that cybersecurity spending is projected to reach $170 billion by 2020 and emphasizes implementing cybersecurity measures in phases through communication with executives about business benefits.
CNIT 160 4e Security Program Management (Part 5)Sam Bowne
This document provides an overview of topics related to information security program development and management, including security program operations, secure engineering and development, network protection, endpoint protection and management, and identity and access management. It discusses key concepts for each topic such as firewalls, intrusion prevention systems, malware prevention techniques, and centralized identity and access management. The document also outlines processes for managing access governance, conducting privileged account audits, and performing user behavior analytics.
Automation of document management paul fenton webinarMontrium
In the life sciences, most of the documents we create end up as records. Now, as we move towards a paperless era in today’s GxP environment and leverage digital content management technology, we are also starting to change the way that we author, collaborate, manage, exchange, and archive our documents.
The very nature of document management is transforming as more and more data becomes part of the document management landscape. In this webinar, we explore how technology is transforming our GxP records management environments and what the future may hold for automating processes
This document is a training catalog for RISE Information Technology Services that provides information about various IT audit and security certification training courses. The catalog lists over a dozen course offerings, including the Certified Information Systems Auditor (CISA) certification training which is described in detail over 5 sections that cover the audit process, IT governance, systems development lifecycle, IT service delivery, and protection of information assets. The catalog also provides contact information for RISE IT advisory including their address, email and website.
[AIIM16] Content Whack-A-Mole: Keeping up Compliance across Multiple Reposito...AIIM International
AIIM16 presentation by: Michyle LaPedis, Program Manager, Enterprise Records & Information Management and Jordan Jones, Senior Manager Cisco Content Services, Cisco Systems, Inc.
This document provides guidance on creating an information security program or refining an existing one. It discusses establishing an information security framework document, responding when management sees a security checklist, selecting a security standard, creating a security council, developing an incident response plan, implementing security policies, establishing change and vulnerability management processes, and performing regular housekeeping activities. The document emphasizes having well-defined, repeatable processes to ensure a mature security program.
MT29 Panel: Becoming a data-driven enterpriseDell EMC World
How do the automotive, banking, manufacturing, and technology industries drive innovation with data and analytics?
A distinguished panel of innovators and adopters of big data and analytics solutions will discuss their big data implementations and how they are harnessing their data to derive insights to transform their organizations.
We'll explore use cases ranging from managing and analyzing huge amounts of data to protect consumers and avoid product recalls, to building customer 360-degree views to better serve customers, to controlling wildfires to save lives, to tapping into genomic data to treat cancer.
ZoneFox, Machine Learning, the Insider Threat and how UEBA protects the user ...ZoneFox
ZoneFox is an award winning market leader in User Behaviour Analytics, providing critical insights around data-flow that you need to secure against the Insider Threat.
This document provides an overview of privacy impact assessments (PIAs). It defines a PIA as an analysis of how information is handled to ensure legal and policy compliance and evaluate privacy risks. The document outlines when PIAs are required, their typical anatomy, and how they fit into the project life cycle. A PIA assesses the collection, use, disclosure and security of personal information and makes recommendations to address any risks to privacy compliance.
This document provides an overview of several IT audit methodologies: CobiT, BS 7799, BSI, ITSEC, and Common Criteria. CobiT is a framework for IT governance and control developed by ISACA that defines 34 processes across 4 domains (planning, acquisition, delivery, and monitoring). BS 7799 is a British standard focused on IT security baseline controls across 10 categories. BSI is a German manual that describes 34 security modules, 420 security measures, and 209 threats. ITSEC and Common Criteria are methodologies for evaluating the security of IT systems and products at defined assurance levels. Each methodology has different strengths in areas like scope, structure, user-friendliness, and frequency of updates
Privacy Impact Assessment Management System (PIAMS) The Canton Group
The document discusses the Privacy Impact Assessment Management System (PIAMS) developed by The Canton Group to improve the privacy impact assessment (PIA) process for federal agencies. PIAMS automates the collection, storage, and review of PIA documents to reduce costs and improve transparency. It replaces manual PIA processes and filing with a web-based system. The Internal Revenue Service successfully implemented PIAMS, reducing the time to complete PIAs by a factor of 10 and decreasing labor hours.
IBM i Security: Identifying the Events That Matter MostPrecisely
This presentation discusses IBM i security monitoring and integration with SIEM solutions. It covers the basics of security monitoring on IBM i, including key areas to monitor like user access, privileged users, network traffic, and database activity. It emphasizes the importance of centralized log collection and correlation through a SIEM for advanced security monitoring, threat detection, and compliance. Finally, it outlines how Precisely's Assure Monitoring and Reporting solution can help organizations by comprehensively monitoring IBM i system and database activity, generating alerts and reports, and integrating IBM i security data with other platforms in the SIEM.
44CON 2014 - Security Analytics Beyond Cyber, Phil Huggins44CON
44CON 2014 - Security Analytics Beyond Cyber, Phil Huggins
A quick summary of the current state of big data technology and data science approaches used in cyber / network defender security analytics including summary use cases, a walk through of a reference architecture and breakdown of the required skills. Focus is on the knowledge needed to run a proof of concept and establish a programme for early benefits. Will then also include a view on the future of extending the platforms and capabilities of security analytics to cover performance metrics and data-driven security management approaches.
This document outlines Tech Data's IT security strategy presentation for protecting a client's key corporate assets. The presentation covers introducing their security expertise, assessing the client's security needs, creating a security policy, and developing an action plan. They recommend performing a security assessment of the client's systems, identifying any issues, and developing a remediation plan if needed. The goal is to increase the client's security and reduce their risk and legal exposure from potential cyber threats or data breaches.
[AIIM16] Implementing Automated Retention at the European Central BankAIIM International
AIIM16 presentation by: Maria Luisa Di Biagio, Information Management Expert and Beatriz Garcia Garrido, Information Management Expert, European Central Bank.
Most organizations have made significant investments in security controls to enable prevention and detection. But when incidents occur, is your firm able to quickly mitigate them? The best security teams are. And as a result their organizations can learn from them and improve their performance next time.
This webinar will review critical components of proper incident mitigation including:
- Conducting post mortem and updating SOPs
- Evaluating historical response performance
- Generating reports for management, auditors, and authorities
Our featured speakers for this webinar will be:
- Stephen Brennan, Global Technical Consulting Lead - Managing Partner, CSC
- Ted Julian, Chief Marketing Officer, Co3 Systems
7 Habits of Highly Secure OrganizationsHelpSystems
The document discusses the 7 habits of highly secure organizations as presented by Robin Tatam, Director of Security Technologies at HelpSystems. The 7 habits are: 1) Break the ostrich syndrome by acknowledging security threats, 2) Develop a security policy, 3) Assess current security standing, 4) Perform security event logging and review, 5) Use existing best-of-breed security technologies, 6) Monitor for ongoing compliance, and 7) Plan for the future by anticipating future security needs and legislation. The presentation provides recommendations and examples for each habit to help organizations improve their security practices.
ComResource is an IT solutions company based in Ohio that offers infrastructure security and IT support services for businesses. They provide device, network, software, and VOIP protection as well as help with compliance with government cybersecurity regulations. Their services include incident response planning, disaster recovery, auditing, and monitoring to protect against cybersecurity threats. They can help businesses offload IT tasks and implement best practices for networking, security, and disaster recovery in accordance with state data privacy laws.
March 2014 aceds portfolio c&g kroll webinarDavid Kearney
The document discusses the benefits of adopting a portfolio management approach to e-discovery projects over the traditional case-by-case approach. It notes that while each case may be unique, there is significant overlap between cases in terms of documents, custodians, and tools used. A portfolio approach acknowledges this overlap and allows organizations to minimize redundant work, avoid duplicate data collection, and reduce total data storage needs. It emphasizes establishing consistent, repeatable processes and leveraging the same technologies across all projects to cut costs and work more efficiently. The document also provides considerations for implementing a portfolio solution and ensuring any tools adopted are secure, cost-effective and able to meet both current and future needs.
When GDPR becomes law in a few months, it will be the most wide-ranging and stringent data protection initiative in history. To prepare for this sea change, most organizations have streamlined and detailed their information security policies; however, many are unaware that immature application security programs arguably pose the biggest threat of a data breach. This oft-forgotten piece of data protection puts organizations at risk of GDPR fines.
Attend this joint webinar with Security Innovation and Smarttech247 to learn practical tips on incorporating application security best practices into an InfoSec program to achieve GDPR compliance.
Topics include:
* Summary of GDPR key concepts
* Security of data processing in software and the CIA triad
* The people and process problem of GDPR: Governance
* Using Data Protection by Design for secure design and business logic
* Assessments to verify the security of processing
Presenters:
Roman Garber, Security Innovation
Edward Skraba, Smarttech247
http://www.securedocs.com -Reviews the business drivers furthering the adoption of the paperless office. Reviews compliance, cost savings, environmental impact, and continuity as the primary factors businesses consider when deciding to go paperless. Presents case studies of real-world businesses that have had success going paperless and achieved a significant ROI.
The document discusses strategies for complying with the EU's General Data Protection Regulation (GDPR). It outlines five critical strategies: 1) Know all personal data stored, 2) Carefully manage access to personal data, 3) Encrypt as much data as possible, 4) Monitor changes affecting sensitive data and prevent critical changes, and 5) Investigate potential breaches. It also discusses how the software company Quest can help customers strengthen data protection, ensure compliance, and avoid fines through solutions that secure and manage data, modernize infrastructure, and provide insights.
In this presentation, 10 steps (10 P's of POPI) are introduced as essential ingredients of meeting Protection of Personal Information (POPI) requirements. As a privacy law, POPI relies heavily on sound information management principles. The COR Concepts Integrated Information Governance model is also discussed, providing a framework for ensuring that POPI is not treated in isolation, and that it forms part of a cohesive approach to managing enterprise-wide information.
This document discusses how to create an automated information governance (IG) program. It outlines assessing information risk and compliance needs, developing an IG program with key stakeholders and a vision, establishing policies and procedures, monitoring the program, and automating processes with software. The goal is to mitigate risk, automate the information lifecycle from capture to disposition, and ensure adoption and adherence to compliance policies.
To become compliant with upcoming GDPR, organisations cannot rely solely on rules, these will protect against the known threats, while Machine Learning protects from the unknown.
PRESENTATION: Capture. Compliance. Centralization. How Advanced Rendering Del...Adlib - The PDF Experts
View the slides from a live seminar presentation, with partners fme and Veri Solutions, on how organizations can utilize capture to meet compliance regulations and centralize document processes to improve customer experience. For more information on how compliance regulations can be met, download the white paper: http://www.adlibsoftware.com/widget/renderContent.aspx?asset={42673515-29E2-488C-9455-8AD1E75F18A0}
Webinar Metalogix "Auf der Zielgeraden zur DSGVO!"Ragnar Heil
This document discusses the General Data Protection Regulation (GDPR) which takes effect in May 2018. It provides an overview of key GDPR concepts, compliance requirements, and potential penalties for non-compliance. The document also demonstrates Microsoft and Metalogix software solutions that can help organizations discover personal data, manage its use, protect it, and report on GDPR compliance activities to meet new regulations. Attendees were encouraged to ask questions about GDPR compliance.
We all know that Target-like breaches aren't completely preventable. But does that mean we're doomed and powerless? Not even close. A decisive response effort can dramatically reduce the impact of a breach, potentially stopping attacks in their tracks before sensitive data is lost.
This webinar will show you how. Using the Target breach as a case study, it will demonstrate how timely detection and threat intelligence integrated with incident response management could have stopped the attack cold.
Our featured speakers for this webinar will be:
- Tim Armstrong, Security Incident Response Specialist, Co3 Systems
- Colin Henderson, Principal Consultant Security Intelligence & Operations, HP, Enterprise Security Products
ZoneFox, Machine Learning, the Insider Threat and how UEBA protects the user ...ZoneFox
ZoneFox is an award winning market leader in User Behaviour Analytics, providing critical insights around data-flow that you need to secure against the Insider Threat.
This document provides an overview of privacy impact assessments (PIAs). It defines a PIA as an analysis of how information is handled to ensure legal and policy compliance and evaluate privacy risks. The document outlines when PIAs are required, their typical anatomy, and how they fit into the project life cycle. A PIA assesses the collection, use, disclosure and security of personal information and makes recommendations to address any risks to privacy compliance.
This document provides an overview of several IT audit methodologies: CobiT, BS 7799, BSI, ITSEC, and Common Criteria. CobiT is a framework for IT governance and control developed by ISACA that defines 34 processes across 4 domains (planning, acquisition, delivery, and monitoring). BS 7799 is a British standard focused on IT security baseline controls across 10 categories. BSI is a German manual that describes 34 security modules, 420 security measures, and 209 threats. ITSEC and Common Criteria are methodologies for evaluating the security of IT systems and products at defined assurance levels. Each methodology has different strengths in areas like scope, structure, user-friendliness, and frequency of updates
Privacy Impact Assessment Management System (PIAMS) The Canton Group
The document discusses the Privacy Impact Assessment Management System (PIAMS) developed by The Canton Group to improve the privacy impact assessment (PIA) process for federal agencies. PIAMS automates the collection, storage, and review of PIA documents to reduce costs and improve transparency. It replaces manual PIA processes and filing with a web-based system. The Internal Revenue Service successfully implemented PIAMS, reducing the time to complete PIAs by a factor of 10 and decreasing labor hours.
IBM i Security: Identifying the Events That Matter MostPrecisely
This presentation discusses IBM i security monitoring and integration with SIEM solutions. It covers the basics of security monitoring on IBM i, including key areas to monitor like user access, privileged users, network traffic, and database activity. It emphasizes the importance of centralized log collection and correlation through a SIEM for advanced security monitoring, threat detection, and compliance. Finally, it outlines how Precisely's Assure Monitoring and Reporting solution can help organizations by comprehensively monitoring IBM i system and database activity, generating alerts and reports, and integrating IBM i security data with other platforms in the SIEM.
44CON 2014 - Security Analytics Beyond Cyber, Phil Huggins44CON
44CON 2014 - Security Analytics Beyond Cyber, Phil Huggins
A quick summary of the current state of big data technology and data science approaches used in cyber / network defender security analytics including summary use cases, a walk through of a reference architecture and breakdown of the required skills. Focus is on the knowledge needed to run a proof of concept and establish a programme for early benefits. Will then also include a view on the future of extending the platforms and capabilities of security analytics to cover performance metrics and data-driven security management approaches.
This document outlines Tech Data's IT security strategy presentation for protecting a client's key corporate assets. The presentation covers introducing their security expertise, assessing the client's security needs, creating a security policy, and developing an action plan. They recommend performing a security assessment of the client's systems, identifying any issues, and developing a remediation plan if needed. The goal is to increase the client's security and reduce their risk and legal exposure from potential cyber threats or data breaches.
[AIIM16] Implementing Automated Retention at the European Central BankAIIM International
AIIM16 presentation by: Maria Luisa Di Biagio, Information Management Expert and Beatriz Garcia Garrido, Information Management Expert, European Central Bank.
Most organizations have made significant investments in security controls to enable prevention and detection. But when incidents occur, is your firm able to quickly mitigate them? The best security teams are. And as a result their organizations can learn from them and improve their performance next time.
This webinar will review critical components of proper incident mitigation including:
- Conducting post mortem and updating SOPs
- Evaluating historical response performance
- Generating reports for management, auditors, and authorities
Our featured speakers for this webinar will be:
- Stephen Brennan, Global Technical Consulting Lead - Managing Partner, CSC
- Ted Julian, Chief Marketing Officer, Co3 Systems
7 Habits of Highly Secure OrganizationsHelpSystems
The document discusses the 7 habits of highly secure organizations as presented by Robin Tatam, Director of Security Technologies at HelpSystems. The 7 habits are: 1) Break the ostrich syndrome by acknowledging security threats, 2) Develop a security policy, 3) Assess current security standing, 4) Perform security event logging and review, 5) Use existing best-of-breed security technologies, 6) Monitor for ongoing compliance, and 7) Plan for the future by anticipating future security needs and legislation. The presentation provides recommendations and examples for each habit to help organizations improve their security practices.
ComResource is an IT solutions company based in Ohio that offers infrastructure security and IT support services for businesses. They provide device, network, software, and VOIP protection as well as help with compliance with government cybersecurity regulations. Their services include incident response planning, disaster recovery, auditing, and monitoring to protect against cybersecurity threats. They can help businesses offload IT tasks and implement best practices for networking, security, and disaster recovery in accordance with state data privacy laws.
March 2014 aceds portfolio c&g kroll webinarDavid Kearney
The document discusses the benefits of adopting a portfolio management approach to e-discovery projects over the traditional case-by-case approach. It notes that while each case may be unique, there is significant overlap between cases in terms of documents, custodians, and tools used. A portfolio approach acknowledges this overlap and allows organizations to minimize redundant work, avoid duplicate data collection, and reduce total data storage needs. It emphasizes establishing consistent, repeatable processes and leveraging the same technologies across all projects to cut costs and work more efficiently. The document also provides considerations for implementing a portfolio solution and ensuring any tools adopted are secure, cost-effective and able to meet both current and future needs.
When GDPR becomes law in a few months, it will be the most wide-ranging and stringent data protection initiative in history. To prepare for this sea change, most organizations have streamlined and detailed their information security policies; however, many are unaware that immature application security programs arguably pose the biggest threat of a data breach. This oft-forgotten piece of data protection puts organizations at risk of GDPR fines.
Attend this joint webinar with Security Innovation and Smarttech247 to learn practical tips on incorporating application security best practices into an InfoSec program to achieve GDPR compliance.
Topics include:
* Summary of GDPR key concepts
* Security of data processing in software and the CIA triad
* The people and process problem of GDPR: Governance
* Using Data Protection by Design for secure design and business logic
* Assessments to verify the security of processing
Presenters:
Roman Garber, Security Innovation
Edward Skraba, Smarttech247
http://www.securedocs.com -Reviews the business drivers furthering the adoption of the paperless office. Reviews compliance, cost savings, environmental impact, and continuity as the primary factors businesses consider when deciding to go paperless. Presents case studies of real-world businesses that have had success going paperless and achieved a significant ROI.
The document discusses strategies for complying with the EU's General Data Protection Regulation (GDPR). It outlines five critical strategies: 1) Know all personal data stored, 2) Carefully manage access to personal data, 3) Encrypt as much data as possible, 4) Monitor changes affecting sensitive data and prevent critical changes, and 5) Investigate potential breaches. It also discusses how the software company Quest can help customers strengthen data protection, ensure compliance, and avoid fines through solutions that secure and manage data, modernize infrastructure, and provide insights.
In this presentation, 10 steps (10 P's of POPI) are introduced as essential ingredients of meeting Protection of Personal Information (POPI) requirements. As a privacy law, POPI relies heavily on sound information management principles. The COR Concepts Integrated Information Governance model is also discussed, providing a framework for ensuring that POPI is not treated in isolation, and that it forms part of a cohesive approach to managing enterprise-wide information.
This document discusses how to create an automated information governance (IG) program. It outlines assessing information risk and compliance needs, developing an IG program with key stakeholders and a vision, establishing policies and procedures, monitoring the program, and automating processes with software. The goal is to mitigate risk, automate the information lifecycle from capture to disposition, and ensure adoption and adherence to compliance policies.
To become compliant with upcoming GDPR, organisations cannot rely solely on rules, these will protect against the known threats, while Machine Learning protects from the unknown.
PRESENTATION: Capture. Compliance. Centralization. How Advanced Rendering Del...Adlib - The PDF Experts
View the slides from a live seminar presentation, with partners fme and Veri Solutions, on how organizations can utilize capture to meet compliance regulations and centralize document processes to improve customer experience. For more information on how compliance regulations can be met, download the white paper: http://www.adlibsoftware.com/widget/renderContent.aspx?asset={42673515-29E2-488C-9455-8AD1E75F18A0}
Webinar Metalogix "Auf der Zielgeraden zur DSGVO!"Ragnar Heil
This document discusses the General Data Protection Regulation (GDPR) which takes effect in May 2018. It provides an overview of key GDPR concepts, compliance requirements, and potential penalties for non-compliance. The document also demonstrates Microsoft and Metalogix software solutions that can help organizations discover personal data, manage its use, protect it, and report on GDPR compliance activities to meet new regulations. Attendees were encouraged to ask questions about GDPR compliance.
We all know that Target-like breaches aren't completely preventable. But does that mean we're doomed and powerless? Not even close. A decisive response effort can dramatically reduce the impact of a breach, potentially stopping attacks in their tracks before sensitive data is lost.
This webinar will show you how. Using the Target breach as a case study, it will demonstrate how timely detection and threat intelligence integrated with incident response management could have stopped the attack cold.
Our featured speakers for this webinar will be:
- Tim Armstrong, Security Incident Response Specialist, Co3 Systems
- Colin Henderson, Principal Consultant Security Intelligence & Operations, HP, Enterprise Security Products
Successful artificial intelligence enables organizations to capture the thought process of top performers and deploy it as a virtual coach. Combining artificial intelligence with expert knowledge, metadata generation, auto-classification, and taxonomy management delivers great knowledge transfer.
In this webinar Discovery Machine and Concept Searching will demonstrate how their combined offering enables enterprises to establish an effective information framework by enhancing access to corporate knowledge sources with artificial intelligence.
Join us to find out more about how the solution can save your organization both time and money, while increasing accuracy and consistency of corporate knowledge access.
What you will learn about during this session:
• Capturing enterprise knowledge and deploying subject matter expertise as a virtual coach
• Effective content identification and classification, regardless of content location in the enterprise
• Eliminating the error and cost burdens of identification and management of records
• Documenting knowledge in the context of business process to create tangible knowledge assets
• Increasing the quality of information for decision making
• Automatic migration of content driven by classification of metadata
Speakers:
Todd Griffith, CTO and Co-Founder at Discovery Machine
Ken Lemons, Vice President Federal Programs at Concept Searching
John Challis, Founder and Chief Executive Officer at Concept Searching
You are already spending time and money managing systems capacity, performance, and estimating future needs. But are you spending it wisely? Are you getting the level of results from your investment that you really need? Can you prove it?
Having underutilized or idle resources can be just as harmful to your business as not having enough processing capacity or network bandwidth. Failure to do effective capacity planning becomes clearly visible to your customers, especially your internal customers.
The good news is that the return on investment of implementing capacity management and capacity planning is provable.
Watch this on-demand webinar to learn:
• The core requirements that need to be part of your capacity management tools
• Integrating capacity management into ServiceNow environments
• Ways to demonstrate these benefits to your company
Regulatory Compliance and Long-Term Storage of DataArkivum
How do you or your company tackle the long-term storage of data? Do you actively archive? In this topical webinar, Arkivum and S3 will look at the benefits and approaches to archiving electronic documents and records in the Life Sciences industry, including the challenges of regulatory requirements, how to comply with them, and how outsourcing long-term storage can form part of the solution.
MongoDB.local Sydney: The Changing Face of Data Privacy & Ethics, and How Mon...MongoDB
Public concern for the safety of data is growing – not just in how criminals might use stolen data to commit fraud, but also in how personal data is used by the organisations we engage with. This is limiting growth in digital services, and damaging trust in government and enterprises.
The EU's General Data Protection Regulation (GDPR) came into force in May 2018. Now it is influencing new privacy regulations around the world, governing how organisations collect, store, process, retain, and share the personal data of citizens.
In this session, we explore the specific data management requirements demanded by new privacy regulations, digital ethics, and everyone's role in being conscientious stewards of customer data. We discuss how MongoDB can provide the core technology foundations to help you accelerate your path to compliance with new privacy demands.
Presented at SharePoint TechFest 2015 in Dallas, Texas. This deck explains what ECM is and then dives deeper into the capture portion to better understand the process of gathering requirements from customers. This allows us to create a better ECM solution for them.
That latter portion of the deck also briefly goes into governance and enhanced ECM features expected out of SharePoint 2016.
Getting to Know Enterprise Content Management (ECM) and How It Can Help YouInnoTech
This document provides an overview of Enterprise Content Management (ECM) including what it is, the benefits it provides, key aspects of an ECM methodology, and common ECM tools. ECM is defined as strategies, methods and tools used to capture, manage, store, preserve, and deliver content and documents related to organizational processes. The ECM methodology involves capturing content from various sources, managing the content through collaboration and versioning tools, processing the content using workflows and auditing, and delivering the content securely to users. Common ECM tools include information architecture tools to organize content, file plans to manage retention, and site taxonomies and governance policies.
10 Steps for Taking Control of Your Organization's Digital Debris Perficient, Inc.
Do you have too much old information, but not enough guidance to begin the task of cleaning out your data stores? Join Perficient to learn 10 tips for creating a strategic roadmap to take control of your information and uncover the technology that can support your efforts, including how to:
Stop keeping everything forever
Create an information governance and disposal policy before implementing technology
Automate information management to improve employee productivity
Prepare a discovery response plan
This document discusses the role of the Chief Information Officer (CIO) in managing information resources and systems within an organization. It covers key responsibilities of the CIO like ensuring quality, security, and contingency planning. The CIO aims to reduce costs through strategies like consolidation, downsizing, and outsourcing. The role of the CIO is shifting from a centralized "big brother" to a more decentralized role of helping and networking with other areas of the business.
Drive Smarter Decisions with Big Data Using Complex Event ProcessingPerficient, Inc.
This webinar described what CEP is and how it has been deployed in several client organizations to provide more agile, cost-effective and real-time integration across multiple data stores including:
Analysis of large amounts of complex, unstructured and semi-structured data
Harnessing the power big data, social/mobile data stores and BI projects for real-time decision making
Predicting events before they happen based on patterns and rules
The Next Gen Auditor - Auditing through technological disruptionsBharath Rao
The document discusses how emerging technologies like analytics, blockchain, artificial intelligence, and robotic process automation are disrupting businesses and the auditing profession, outlining both the opportunities and risks these technologies present for improving decision making, automating processes, and strengthening controls, while also noting challenges around regulatory compliance, privacy, and ensuring accurate data processing. Use of these technologies requires auditors to update their skills and leverage new techniques like analytics to conduct more risk-based audits and place greater reliance on automated controls.
Similar to Become an Information Intelligence Genius: 5 Steps to Make Your Life Easier (20)
Become an Information Governance Superhero in 2015 - Lunch Keynote ARMA Houst...Jim Merrifield, IGP, CIP
Information governance (IG) is probably the hottest topic in our industry today. It has been written about thousands of times, presented at hundreds of events and defined on at least a half dozen occasions. By now, we all understand what it is and why it's important. It is time to stop talking about it and start applying it in our organizations. Let's not waste any more time!
In this session, attendees will:
Develop the skills to sell IG to C-level individuals
Gain insight from organizations already applying IG
Receive practical tips on getting started
The world of records management as we have known it is undergoing a rapid change and you are asking yourself, how do I keep up? There are so many options, which one do I choose to help me along my career path? Should I pursue a certificate or a certification? This presentation will help you understand the difference and provide you with some detailed information on many of the options available to help you move up the career ladder of records management and information governance. Attend this presentation to help you make the choices that are right for you and your career growth.
This document provides tips for implementing an information governance program. It begins by advising how to engage executive leadership by translating information governance concepts into business terms that appeal to C-level executives like reducing costs, increasing revenue and managing risk. It then gives examples of how two organizations successfully applied information governance by partnering with existing committees and integrating governance solutions. The document concludes by listing eight tips for getting an information governance program started, such as mapping out a plan, focusing on quick wins, and appointing an information governance steering committee.
Records Managers within Law Firms have a tough job, providing and enforcing policies, building out defensible procedures and overseeing an information lifecycle program. Over the years process has changed, regulations have been tightened and expectations have heightened.
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The world of records management as we have known it is undergoing a rapid change and you are asking yourself, how do I keep up? There are so many options, which one do I choose to help me along my career path? Should I pursue a certificate or a certification? This presentation will help you understand the difference and provide you with some detailed information on many of the options available to help you move up the career ladder of records management and information governance. Attend this presentation to help you make the choices that are right for you and your career growth.
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2. About the Presenter
Jim Merrifield – Director of
Information Governance - FileTrail
» Certified Information Governance
Professional (IGP)
» Certified Information Professional (CIP)
» Co-Author of ARMA IGP Prep Course
» AIIM Education Partner
» ARMA Connecticut Chapter President
2
3. Today’s Webinar – What to Expect
» Hear practical solutions for implementing a Unified
Records and Information Governance (URIG)
program that really works
» Learn from real companies who have done it
» Take away key tips that will make your life easier
» Become a Information Intelligence Genius
3
5. Define a Records Management Program
» Before you can execute, you need to understand:
Goals
Benefits
Risk
Outcomes
» Understanding how Information Intelligence can
work for you is the key to success
6. 3 Pillars of Information Intelligence
The new paradigm for finding and developing operational efficiency
for Unified Records Management & Information Governance
Access
and
Visibility
Compliance
and
Control
Experience
and
Results
6
7. Information Intelligence Value
Access & Visibility
• Boost
Productivity
Compliance & Control
• Efficiency
• Compliance
• Resource
savings
• Time savings
• Reduce Risk
Experience & Results
• Return On
Investment
• Total Cost of
Ownership
• Innovation
7
8. Real Example: Black Elk Energy
Black Elk Energy deployed FileTrail for SharePoint and
has improved paper records handling efficiency by 25%
and avoided hiring more staff, saving them $100k/yr
“In just a day or two, I was able to put together a list of every production
handling agreement we have; previously, this would have taken a month.
The ability to immediately lay our hands on needed documents translates
into money in our pockets.”
David Cantu, Vice President of IT
8
10. Information Management Challenges
The paper problem
»
»
»
»
»
Managing the vast volume of files
Active files move around and are used by many
Lost/misplaced files are expensive and add risk
Managing documents off-site surrenders control
Audits consume significant time and resources
Compliance issues
» Managing documents according to the retention
schedule
» Defensible and consistent disposition
» Enforcing RM and privacy policies
10
11. Best Practices Engine
Framework to deploy best
practices for information
intelligence across the
enterprise
20 years of experience in the
unified records management and
information governance
space, using the latest tools and
finest design
A Best Practices engine should be
built into your solution
11
14. Manual Processes are Costing You $
»
»
»
»
Keeping Spreadsheets
Managers sign-off
Searching for records in multiple locations
Emails to find out who has a file
Manual URIG management can
cause errors and cost organizations
time and resources
16. Chain of Custody
»
»
»
»
Who owns the document
Who decides who gets a file?
Who retrieves the file?
Who has clearance for certain
files?
» Who monitors how long a
document is checked out?
Exhausted yet?
16
18. You know Better than Anyone
»
»
»
»
You have spent time perfecting your URIG process
You know what you internal customers expect
You are aware of SLA’s
You may have multiple location expectations
A URIG program should COMPLIMENT your current
process, not define it.
18
19. Expertise should be built in
» Long Term consulting engagements are expensive
» A solution should be your expert, not a person
» Make sure any system you choose can configure to fit YOUR
processes
19
20. You need Configurable Technology
Define any type of process, methodology
and office process across locations, types
of businesses and industries.
Eliminate
expensive
custom
development, lo
wering the total
cost of
ownership
Speed up
implementation
time with fewer
review cycles
Adapt to reflect
your
organizational
structure, record
s type, and
media you want
to manage
Automatically
bridge the gap
between user
knowledge and
applied
methodology
Create an
actionable
records and
information
governance
program
20
21. Real Example: Finn Dixon & Herling LLP
Finn Dixon & Herling deployed FileTrail’s hosted
solution to track and manage client and business
records.
• Reduced records management staff by 50%
• Saved over $30k/yr
• Sourced and Located files in under 3 minutes
“Flexibility is essential to map to our internal processes. I was able to customize and
configure the solution to fit our specific needs.”
Jim Merrifield, Records Information Manager
21
23. Search - Request - Locate - Manage
» Easy search for any user, no matter their role
» Download desired content or simply request
materials
» Records managers can locate files instantly
» Intuitive retrieval orders file pick up by destination
» Easily manage checked out files
24. RFID Technology
RFID allows you to locate information assets without line
of sight. It’s the next generation technology after
barcodes
Reduce errors and
effortlessly know:
Where information lives
What attributes it possesses
Edits made
The last time it was checked
out, when and by whom
Improve the validation
process:
Quickly find items and
conduct audits
Monitor files and self-heal
critical tasks
Generate problem alerts
and status reports by
email
24
25. Tracking Down Information Should be Easy
» Visibility: Minimize time and resources searching for info
» Ease of Use: Modern design, simple UI
» Highly Configurable: Map to your business processes
» Product Depth: Adapt to any environment
» Reliability: Quality design and execution
» Automation: No User involvement for long-distance searches
25
26. Commercial Offsite Vendor Management
» File request should be just as easy the file room retrieval
» Effortlessly locating files to save time
» Manage records from your own dashboard, not theirs
26
27. About FileTrail
Founded in 2000
HQ in San Jose, CA
Over 20 years of URIG Experience
East Coast:
Washington DC
450 Clients and
20% Annual Growth
North America: 80%
Europe: 20%
Information Intelligence
Leader in Management, Asset Tracking and
process improvement
APAC & Africa
27
28. Recap of 5 Steps
Define Your Records Management Program
Embrace Information Governance
Manage By Exception
Your Current Process Is King
Easy Access For All
28
Thank You Christel. Hello Everyone and Thank You for joining us today to learn how you can become an Information Intelligence Genius. I hope you are as excited as I am for this discussion. What can you Expect from today’s webinar?You can expect to hear practical solutions for implementing a Unified Records and Information Governance program. Learn from real companies who have implemented URIGTake away key tips that will make your life easierFinally, by following our 5 step approach, you will become an Information Intelligence Genius. So lets get started….
Step #1, you need to define your records management program
Before you can execute your records management program you need to do 4 things:First, you will need to establish the goals of your program, or another words give your program some direction. You will need to ask yourself, What am I trying to accomplish?Next, you will need to outline the benefits of developing such a program. Why are you doing this?What are the risks of not having a program? And How can you to protect against those risks?Finally, Outcomes - What is your vision? Where are you today and where do you want to be tomorrow?All four of these areas need to be clearly defined and ironed out before moving forward. Next, we will discuss information intelligence and see how it relates to your organization.
Here we show three Pillars of Information Intelligence – Access and Visibility, Compliance and Control, and Experience and ResultsThese 3 Pillars are key in helping you define your records management program.
This slide dives into each pillar of information intelligence and shows it value. Let’s take them one at a time.Access & Visibility – simply put, make your information readily accessible and visible to users. If you do your information will be easy to find. Now your users are more productive and this results in both time and resource savings. Compliance & Control – every organization is regulated in some way, some stricter than others. Knowing which law and regulations effect your organization will help you create a workable retention schedule based on your own unique requirements. Then it is up to you to make sure your organization follows it. Experience & Results – This is where you start to realize the value of information intelligence. It can provide you with a return on investment that will ultimately put more money in your organizations pocket.
Here we see a real life example of our current client: Black Elk EnergyBlack Elk is an independent oil and gas company, based in Houston, Texas, with about 200 employees. A bit of background on their situation…With every new asset, Black Elk inherited many paper files that had to be inventoried and mined for information. Tracking and locating information in paper file folders was a logistical nightmare. So what did Black Elk do?They deployed FileTrail for SharePoint to manage, search, and secure paper files within a unified environment with it’s electronic information. By applying the 3 pillar approach to information intelligence they were able to improve their paper handling efficiency by 25%. They also saved some money, about $100K per year. So, Black Elk defined their records management program, had a clear vision of how information intelligence could work in their organization and that’s why they were able to see a return on their investment.
Now that we have defined our records management program, lets widen out a bit and embrace information governance. The new buzz word in our industry today!!
We all know that Information is a vital organizational asset.Managing it to insure information governance is not easy by any means. This slide lists some challenges. First, is the paper problem – although most communication is done electronically, there is still a ton of paper to be managed. Paper is stored everywhere by everyone. I’m sure all of us at one time or another had to search for a missing file and often times never found it. There are Compliance issues – we touched on this earlier. It is vital that an organization manages its information (paper or electronic) according to it’s retention schedule. Then, disposes of that information when it is no longer needed. This next statement is IMPORTANT so if you taking notes, please write this down- If you have a policy and a schedule you need to be consistent and enforce the policy. If you as the records manager do not enforce it, no one will.
Here is the solution to all your information management problems. We call it the Best Practices Engine. This can help you deploy best practices as related to your organization and make sure all your information is stored, managed and disposed of properly.You will know where your information is at every point in it’s lifecycle.This will give you the ability to build a solution based on your unique requirements and needs. Making your program more efficient in managing it’s information across the enterprise.
Your solution should be dashboard driven and automated. This example dashboard provides records managers with an overview of the document review process and is color coded to show the time remaining till disposition.
Step #3 to becoming an Information Intelligence Genius is to “Manage By Exception”
I’m sure all of you would agree that manual processes are terrible and very time consuming. However, many organizations still have many manual processes including spreadsheets and manual workflows that are extremely inefficient. When a file is missing, what happens? That annoying email goes out to the entire organization that says “ DO YOU HAVE THIS FILE, I’m LOOKING FOR” and most of the time no one even answers that email.In the end people’s time is wasted, And as the old saying goes, time is money!!So what is the solution?
Yes, Automation of your processes and workflows is Key!Organizations must move away from the manual approach to managing information and automate their processes. Although the ROI will vary from organization to organization, this slide provides a projected result of moving from an manual process to an automated one.
Chain of Custody is important to every organization, but especially important to those organizations that are heavily regulated such as Pharma, HealthCare and Government. Whenever an item is retrieved, accessed, or distributed that information needs to be documented and a time stamp needs to be included in the metadata.If you have ever been involved in a litigation, I’m sure you can attest to the fact that it is very helpful to know who has and can have access to the information involved. Also Privacy is a big concern is every organization. And organizations need to prove that their information is protected from outside threats. It’s important to remember that Chain of Custody applies not only to physical documents but to electronic as well. Again, if you want to avoid being burnt out, this needs to be an automated process, not done manually.
Step # 4 to becoming an information intelligence genius is to remember that “Your Current Process is King”.
The reality is, You know your process better than anyone. Every organization has it’s own unique set of processes. For example, A law firm’s process will be different than a hospitals and so forth. I worked in a law firm environment for almost ten years. And I can honestly tell you from experience that we had quite a unique set of internal requirements. And we had to tailor our program to the firms needs.If you have multiple locations, that will impact your process as well. Really, every organization is unique, no two are different.Therefore, it is important that your URIG program meets YOUR needs. Not the other way around.
Expertise should be built into your process and solution. Now, It’s ok to use an outside consultant in the beginning to help you with the development of your URIG program, especially if your like many organizations that have limited resources. However, once your process is integrated with your solution and deployed it should be easy to customize long-term. If it is then you will avoid any on-going consulting costs. So choose a software solution that is easy to customize and configure.
Again , Youneed Configurable TechnologyThere are five benefits to having Configurable Technology. It eliminates expensive custom development of software, and therefore lowers cost. It speeds up implementation resulting in fewer review cycles so you are up and running in no time. 3. It adapts to reflect your organizational structure, not someone else’s. You choose your records types and media to manage. This is important because every organization is different and unique. 4. It bridges the gap between what your users already know and what is required of them. 5. Finally, it provides the tools needed to created an records and information governance program that works.
Here is another real life example of a current client – my old law firm – Finn Dixon & Herling. FDH is a Connecticut Based Law Firm of about 80 employees. FDH implemented FileTrail’s hosted solution to track and manage client and business records. What were some results?They were able to reduce records management staff by 50% This saved over $30k per year by not having to hire additional staffThey were able to search and find files in under 3 minutes compared to wasting entire days even weeks searching for a missing file. In addition, because the software was easy to use and configure, we were able to create additional databases such as one for our library and avoid long term consulting fees.
The last step to becoming an Information Intelligence Genius is insuring “Easy Access for Everyone”
Search – Request – Locate - ManageSearch should be easy enough for everyone in the organization to perform at any given time. From the top level down. Users should be able to request information and receive it in a timely manner. File location should be updated in real-time.What kind of software is available that can help with this?
RFID Technology – this type of technology has always impressed me. It allows you to locate information assets automatically or without line of sight. It is a tool that helps save time and money. How?RFID saves time in check-in and check-out process over the use of barcodes. This is because it allows a stack of files to be processed all at once without the need to handle the files individually. RFID also speeds up file room audits. We actually have several clients who try to inventory their file room quarterly or annually. As you can imagine, this process usually takes a whole weekend since each file must be handled in order to scan the bar code. With RFID, a reader scans files in bulk from a distance, allowing the same file room to be swept and inventoried in under an hour. A truly remarkable and cutting edge technology.
Yes, Tracking Down you Information Should be Easy. It should be visible and accessible so that no time is wasted searching for information that is needed. Your solution should be easy to use and highly customizable to Your Current Processes. You should be able to prove the validity and quality of your information by applying proper security parametersMost of all, your processes need to be automated once they are configured to your needs.
Commercial Offsite Vendor Management. I’m sure most, if not all of you, contract with an Commercial Office Storage Vendor. Even though your physical documents are not stored at your location, you should be able to manage them as if they were. Your dashboard should provide seamless integration with theirs. Remember, you are paying them to manage your information how you want, not the other way around.
This slide provides a summaryour company, FileTrail. We have over 20 years of experience in the records and information governance space, providing a truly unified platform to organizations of any size. We are headquartered in San Jose, CA and Washington DC. We have clients all across the world and have experienced 20% annual growth.Finally, we have the ability to make your organization an information intelligence genius.
Define Your Records Management Program – what are your goals, benefits, risks. Embrace Information Governance – manage all information in your organization regardless if it’s a record or notManage By Exception – automate your processes to find what you need when you need itYour Current Process Is King – customize your current process into your solution and programEasy Access For All – make your information easily accessible to all in your organization regardless of where it is stored. If you follow these 5 steps then you will become an Information Intelligence Genius!