2. 2
Session goals:
1) Acquire an in-depth understanding of the
importance of volunteers to AFS given
their roles and responsibilities
2) Acquire an in-depth understanding of
project planning in pushing forth the
development of AFS programs
4. 4
06 AUGUST 2016
AFS IS VOLUNTEER-DRIVEN
Worldwide
750 full-time staff members
40,000 AFS Volunteers
National
16 full-time staff
3000 AFS volunteers
5. 5
What is an AFS volunteer?
AFS volunteers are advocates
and representatives of AFS
in the community.
They promote the spirit of
volunteering and the benefits
of intercultural exchanges
through the support of AFS
programs.
6. 6
What is an AFS chapter?
Chapters are local units of
volunteers in specific areas
that are recognized and
supported by the AFS IPP national office.
7. 7
What do AFS volunteersand chaptersdo?
AFS chapterstake on the following initiatives in their respective
communities:
• SendingProgramSupport
• HostingProgramSupport
• Craftingprojects
• Institutionalpartnerships
• Trainingsandworkshops
• Volunteerrecruitment/chapterrecognition
• Chapterorganisation
9. 9
AFS History
instagram.com/afs_timeline
From the founding of the American Ambulance Field Service in April 1915
to more than 450,000 former AFS Participants in its centennial year, AFS
continues to serve as a volunteer organization daring to create change. By
linking our “learning to live together” philosophy to the defining global
issues of the 21st Century, AFS is dedicated to building an inclusive
community of global citizens determined to build bridges among cultures.
learn more at
Sandy Encarnacion-Year Program
2 0 1 5 - S P A I N
11. 11
Hosting Program Support
• Recruitment of host families
• Getting in touch with host schools
• Conduct orientations for hosted pax
• Conduct monthly reflections for hosted pax
13. 13
When will the AFS orientations will take place:
Post-Arrival Orientation:
Mid-Stay Orientation:
End-Of-Stay Orientation:
Re-Entry Orientation:
Recruitment
of Host Families
14. 14
LIAISON
COORDINATOR
As part of the hosting
team, the LC serves by:
• Assisting in cultural
adjustment of host
family and foreign
exchange participant
• Contact in processing
concerns between
Host Family and
hosted participant
16. 16
PROJECT PROPOSAL FORM
Date of request
Name of chapter
Title of Activity
Description of Activity
Objectives of activity
Date of Activity
Time of Activity
Venue of Activity
PROJECT EXPENSES
Budget request
(Total amount:)
- The AFS IPP National Office authorizes the
release of funds only for initiatives that support
and develop AFS programs.
- All budget requests must be made 2 weeks
prior to the event.
- Liquidations
Budget breakdown
Bank details
(where to send/deposit fund request)
Fundraising initiative
(Total amount to be raised):
As a volunteer-driven, non-profit organization,
AFS IPP encourages resourcefulness and
creativity among chapters in securing funds.
AFS IPP may provide chapters materials and
endorsements in seeking sponsorships and
support from other partner institutions.
Type of fundraising (ex: bakesale,
variety show, sponsorships)
In partnership with (schools, LGUs,
NGOs, Youth Organizations,
Corporations, and their contact persons)
PROMOTIONAL MATERIALS
Request for AFS promotional materials
(Indicate type and quantity of times.
Ex: 10 hosting program posters, 15
AFS mugs)
Chapter-designed promotional
materials (kindly provide links and
attachments)
The AFS IPP communication and branding
team ensures the adherence of all AFS
promos to the branding standard set by AFS
international. Promotional materials are
subject to the comments and approval of the
branding team.
18. 18
Volunteer
recruitment/chapter
recognition
• Identify and contact one
committed volunteer
• Orient them about AFS
5 key volunteers:
• President
• Treasurer/Finance Officer
• Sending Coordinator
• Hosting Coordinator
• VolDev Coordinator
19. 19
President
• Serves as the leader of the AFS chapter
• Guides the chapter volunteers and
develops the chapter.
• Spokesperson and contact with the
national office.
• Plans and coordinates chapter meetings
20. 20
Vice-President
• Assists the president in accomplishing all
his/her organizational duties.
• Acts on behalf of the president on all
chapter business during the absence of
the president.
21. 21
Secretary
• Attends all meetings of the chapter
• Records minutes of meetings
• Keeps all operational forms
22. 22
Treasurer/Finance Officer
• Maintain chapter finances
• Complete liquidation repots and submit it
to the national office with timeliness and
accuracy AFS Intercultural Programs
Philippines
23. 23
Communications & Branding Coordinator
• Maintain Facebook, Twitter, YouTube, etc.
accounts of the local chapter
• Facilitate the practice of following the
international branding under the
supervision of AFS IPP
24. 24
VolDev Coordinator/voldev team
• Update volunteer contact info
• Head community-service projects
• Integrate alumni as volunteers
• Update chapter on the plan and activities
25. 25
Craft a project that’ll promote volunteering with AFS
to a potential chapter that doesn’t know anything
about the organization
• P10k budget
• Chapter must have a fundraising initiative to fund
the project
• Highlight the intercultural learning product of
AFS
• It cannot be just an orientation/lecture
• Each chapter officer must be utilized his/her role
