This document describes a vendor document management system implemented at Engineers India Limited. It includes sections on the organization, introduction to the system, features, requirements, and operation details. The system allows vendors to manage documents online through a web interface. It aims to streamline the document exchange process between EIL and its vendors. The document also discusses implementation using Spring Framework and testing security using SSL and Wireshark. It concludes with potential areas for improvement and a bibliography.

1. Engineers India Limited
July 04

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SECURE SOCKET LAYER
NAME :NIKHIL JAIWAL
ROLL NO :1502914909
BRANCH :M.C.A
SEMESTER :V
SESSION :2016-2017
(AT)
Under the Guidance Of Mr. Niranjan Behera
(Assistant General Manager)
(BY)

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Contents
1. About Organization 07
2. Introduction 13
1. FEATURES 14
2. SYSTEM REQUIREMENT 14
3. BRIEF SYSTEM DETAILS 14
4. OPERATING DETAILS 15
3. VDM Implementation 16
4. Conclusion 38
5. Scope Of Improvement 39
6. Bibliography 34

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Certificate
This is to certify that Industrial training report entitled "VENDOR DOCUMENT
MANAGEMENT SYSTEM" made by NIKHIL JAIWAL, student of KIET
GHAZIABAD MCA-5t h Semester, at “ENGINEERS INDIA LIMITED” is an
original work and the same has not been submitted to any other institute for the
award of any other degree. A Presentation of the Industrial Training report was
made on “VENDOR DOCUMENT MANAGEMENT SYSTEM” and the
suggestions as approved by the faculty were duly incorporated.
Mr. Niranjan Behera
(Assistant General Manager)
(Engineers India Limited)

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Declaration
I NIKHIL JAISWAL, hereby declare that the project work entitled
“VENDOR DOCUMENT MANAGEMENT SYSTEM” is an authenticated
work carried out by me at Engineers India Limited (EIL) for the partial
fulfillment of the award of the degree of Masters of Computer Application
submitted at, Krishna Institute of Engineering And Technology (Ghaziabad).
This work has not been submitted for similar purpose anywhere else.
NIKHIL JAIWAL
(Masters Of Computer Application )
Krishna Institute of Engineering and Technology

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ACKNOWLEDGEMENT
I am highly grateful HOD , DEPT. OF COMPUTER APPLICATION, KIET ,GHAZIABAD,
U.P for providing this opportunity to carry out the industrial training at EIL
I would like express my gratitude to other faculty members of MCA dept. for providing
academic inputs , guidance and encouragement throughout the training period
I am grateful to MR .M .Y ALI, AGM (training dept.) EIL for giving me an opportunity to
undertake the vocational training in EIL , NEW DELHI
I express my sincere thanks and gratitude to MR. NIRANJAN BEHERA (AGM , ITS) , my
guide
MR.BALVINDER SINGH NAGI (ENGINEER , ITS ) for giving me an opportunity and
supporting me throughout .
The valuable guidance , keen interest and kind supervision of my work help me to
complete my training successfully .

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About the Organization
Overview:
Engineers India Limited (EIL), a Public Sector Undertaking was set up on
March 15th, 1965 to provide engineering and related technical services for
petroleum refineries and other industrial projects. EIL is working under the
administrative control of Ministry of Petroleum and Natural Gas,
Government of India. In addition to Petroleum Refineries, with which EIL
started initially, over the years it has diversified and excelled in various
other fields. EIL today has emerged as Asia’s leading design, engineering
and turnkey contracting company providing a complete range of project
services needed to conceptualize, plan, design, engineer and construct
projects to meet the specific requirements of its clients in the following
fields:

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•Petroleum Refining
•Petrochemicals
•Pipelines
•Offshore Oil & Gas
•Onshore Oil & Gas
•Terminals & Storages
•Mining & Metallurgy
•Infrastructure
Today, EIL is a ‘Total Solution’ engineering consultancy company providing
design, engineering, procurement, construction and integrated project
management services from ‘Concept to Commissioning’ with highest quality
and safety standards. It also provides specialist services such as heat and
mass transfer equipment design, environmental engineering, specialist
materials and maintenance and plant operations and safety services.

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With corporate office in New Delhi, EIL also operates from its four regional
engineering offices in Mumbai, Kolkata, Chennai and Vadodara and has inspection
offices at all major manufacturing locations of the country. The company’s overseas
presence is marked by an engineering office in Abu Dhabi, which caters to the
business needs in UAE/Middle-East region. Additionally, there are offices in
London, Milan and Shanghai to coordinate the activities of international
procurement and marketing.
EIL’s technological excellence is driven by 2950 engineers in a competent employee
base of over 3370 employees. The availability of technical resources per annum is
about 5.4 million man-hours in EIL’s design offices along with 7200 Man-months of
construction management services.

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About the Department (ITS)
Information and Technology Services has shaped into a channel of authentic and
reliable information flow throughout the company. In other words, it has become the
backbone of information management in the organization.
ITS is at the forefront in applying advanced IT tools to define, design and deliver
technology-enabled business solutions to our Internal business departments as well as
External Clients . It has built up the networking infrastructure and hardware set up for
creating, storing, processing and communication of information throughout the
company. Connectivity of HO to ROs & Site Offices (through VPN) has bridged the gap
of distance and time of information flow. It provides 24X7 availability of IT
Infrastructure in terms of Hardware & Software. Information Security is also ensured at
EIL through various means like Perimeter Security, Network Security, LAN Server
Security and Anti-virus measures.

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In house development of various functions of almost all departments of Company has led
to automation of the workflows. Starting from planning of the project with project
management and execution to commissioning of the project has been computerized.
Integrated systems are in place for HR as well as F&A departments. In-house Knowledge
Management System as well as world class Documented customized for EIL as EDMS are
being supported successfully.
Progress of ITS can be gauged through the facilities provided to reduce the time spent by
the employees in querying personal information regarding P&A claims/ payments/
status, Salary, PF, Earning using a single window interface, EILPORTAL, lodging of their
Hardware & Software complaints through ITS Helpdesk. Facility has been provided for
giving suggestions and feedback related to company's technical/ financial/ projects/
diversification issues through C&MD Portal. Concise and summarized management
information is available through a single window interface, Management Dashboard.
Online system for departmental information, Intranet and ready information on mobile,
Mobile Application Portal (MAP) also add value to IT services.

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These systems have been developed and implemented on platforms such as
UNIX, NetWare & NT using Microsoft .Net Framework, Spring Framework, J2EE,
RDBMS like ORACLE & Access. D2K, VB, C, C++, Java are being used for
development of front end modules. Furthermore the portals being web based are
accessible even at home. The customer centric approach of the dedicated team of
Information Technology and Services aims at maximizing customer-satisfaction.
ITS has executed a number of assignments involving OR techniques for the
Ministry of Petroleum, Govt. of India. Major investment decisions have been
taken by the clients based on these optimization studies.

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1. INTRODUCTION
Engineers India Limited (EIL), being a consultancy company depends heavily on
the services of its suppliers, contractors, licensors etc. for various materials and
equipments. The interaction between EIL and its vendors is critical to the
successful completion of its projects. The traditional way of interaction where
we make requests, exchange and approve documents offline as hard copies
tends to consume a lot of unwarranted time and contributes a little to the
standardization of the process. A step towards improvement, thus, was taken
when the Vendor Document requirements (VDR) module was released which
lets EIL personnel prepare a standardized VDR document online. To further
enhance and streamline the essential interaction process the Document Control
Index (DCI) module has been developed, which in tandem with VDR module,
will completely put this process online.
Document Control Index Module (DCIM) is a web application that lets a
vendor manage its orders online through a clean interface and via an intuitive
workflow.

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2. FEATURE
During a project, potentially thousands of documents from hundreds of vendors need to be
managed efficiently. For the contractor, processing, tracking and reporting on these items has
traditionally been a manual, resource-intensive process – involving various spreadsheets, email and
internal systems. A system that reduces complexity, improves data capture and increases control can
help address these challenges. And getting it right can help meet deadlines, drive down cost and
control risk.
3. SYSTEM REQUIREMENT
Hardware:
Minimum CPU: Pentium IV
Minimum RAM: 512 MB
Broadband Internet Connection
Software:
All the modern browsers with JavaScript enabled (Recommended).
Internet Explorer 7.0 or above with JavaScript enabled.
4. BRIEF SYSTEM DETAILS
Document Control Index Module (DCIM) is a web application that lets a vendor manage its
orders online through a clean interface and via an intuitive workflow.

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5. OPERATING DETAILS
To use the application, the user has to visit the following URL through its browser:
http://edocx.eil.co.in/vdm/

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To use the application, the user has to visit the following URL through its browser:
http://edocx.eil.co.in/vdm/. On doing that, a login screen will appear on which the user can
enter its credentials.

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Home Screen
Where users can see their Respective index which consist list of Job No: , FOA
No: , Suppliers/ Contractors, Submitted on Date, View , and Approval Status.

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Complete VDR
We can create new VDR by Selecting Job No: Unit No: MR/Tender document No:. After
selection an standard VDR number is generated which can be seen on screen after generation
of VDR No a user can allocate an Revision No: to it. After Allocating the revision number , an
appropriate VDR title will be generated. In this window we can copy existing VDR too by
providing the details of it.

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Edit VDR
By selection Job No:, Unit No: , MR/Tender Document No:, MR/Tender Revision No: ,
the selected VDR can be editable by clicking on GET VDR.

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Submit VDR for Approval
.For filing VDR for approval one can submit it by selecting Job No:, Unit No: ,
MR/Tender Document No:, MR/Tender Revision No: , the selected VDR can be send request
for approval by clicking on GET VDR

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Approve VDR
For Approving the requested VDR, one can submit it by selecting Job No:, Unit
No: , MR/Tender Document No:, MR/Tender Revision No: , the selected VDR can
be approve by clicking on GET VDR

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Revise VDR
For Revising the requested VDR, one can submit it by selecting Job No:, Unit
No: , MR/Tender Document No:, MR/Tender Revision No: , the selected VDR can
be rewise by clicking on Revise VDR

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Print VDR
For Printing VDR, one can submit it by selecting Job No:, Unit No: , MR/Tender Document
No:, MR/Tender Revision No:. For printing the VDR several format is specified further over
the window and pressing Print VDR after it.

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Approve DCI
For Approving the Document Control Index one has to select Job No.
and FOA No. form the window and click on Get DCI. After clicking
one can see various

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Approve DCI
For Approving the Document Control Index one has to select Job No.
and FOA No. form the window and click on Get DCI. After clicking
one can see various DCI‟s for approving any DCI on has to select an
DCI and click on Approve Selected Document and send to Supplier Tab
or Lock DCI to prevent future editing tab.

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Unlock DCI
To unlock DCI one has to send request to the manager of the department. Then the unlock
DCI will be displaced on the window. This is an confidential request one has to submit it with an proper
reason .

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Pending Concession / Deviation
If the manager may wish to raise a Concession or Deviation request with EIL, he or she
may do so by going to the „Submit Concessions/Deviations Request‟ link in the „C&D‟
dropdown menu, filling the laid out form and submitting the same.

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Resolved Concessions / Deviation
If the manager may wish to raise a Concession or Deviation request with EIL, he or
she may do so by going to the „Submit Concessions/Deviations Request‟ link in the
„C&D‟ dropdown menu, filling the laid out form and submitting the same.

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Concessions / Deviation Conveyed to Originators

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Concessions / Deviation Reports

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VDR/DCI Reports

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Job Wise Vendor Document Report

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Job Wise Contractor Document Status

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Bulk Import

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Reorder Documents

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Approved MSD

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Edit Standard VDR’s

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Help Desk
Form the „Help‟ dropdown menu, the manger may download the user manual, add emails
for notifications, raise a ticket on the helpdesk and change his or her password.

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Thank You
Conclusion
Web sites are unfortunately prone to security risks. And so are any
networks to which web servers are connected, thus in today‟s world
there is a dire need for a secured network on which the data can travel.
In this project a secured connection has been established between the
client and server through SSL, and tested. Now sensitive information
such as credit card numbers, social security numbers, and login
credentials can be transmitted securely over this network.
A vender can update their status and check there current status of the
document which it was provided .

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Thank You
Scope of Improvement
This project is not the end of our path for our career. This is the first project
designed by us as we think this is the learning experience for us. We have put our
best effort to design a website with the implementation of “Vendor Document
Management System” in six weeks. Time is the major problem as we have to
deliver the project in a particular time period. In the project we have used Spring
Framework
Technique to develop web application for a web organization
In future the following features can be added to enhance the project.
•Bootstrap technology for enhanced Appearance.
•Tools other then Wireshark may be used to test the level of security offered by
Secure Socket Layer.

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Thank You
Bibliography
References:
http://en.wikipedia.org/wiki/spring
http://en.wikipedia.org/wiki/springframework
http://www.openssl.org/docs/fips/tutorialpoint
http://www.youtube.com/javabrains/spring

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Thank You
THANK YOU