Tour Extranet Features and Benefits..pdf

Innovative Tourism
Extranet Solutions &
Services
www.travellgds.com | www.amarinfotech.com
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Amar Infotech - Company Overview
❑ Since 2008, Amar Infotech has amassed 16+ years of robust
expertise in Web and Mobile application development.
❑ Commenced ExcelPTP in 2009, offering professional
corporate and international IT training.
❑ Founded TravellGDS in 2012, a Travel Tech Software
Company.
❑ In 2015, we founded Aviation software, specializing in
Aviation Software Development.
❑ Established QTrace in 2017, a IOT based Lost and find
Product with Mobile App.
❑ Founded CreatoKit in 2021, a Digital Marketing and
Branding App.
❑ Team of 45+ IT Professionals for specific web & mobile
projects.
❑ Customer experience of over 800+ web & mobile projects
across the globe.
❑ Flexible business engagement models.

Architecture Diagram
Central
Database
Central
Database
Tour CRS
Activity CRS
Hotel CRS
B2C Web Portal
PWA (iOS + Android)
B2B Web Portal
Management
Back Office
Tour Providers
Activity Providers
Hotels
End Customers
End Customers
Sales Agents
User & Authentication
Contract Management
Configurations
Log Management
MIS Reports & Dashboard
Distribution Management
Reservation Management
Reconciliation Reports
Mark-ups & Discounts
Taxes & Cancellation
Search, Book & Pay
Search, Book & Pay
Search, Book & Pay
Manage Tour details, Availability &
Pricing, Bookings
Manage Activity details, Availability &
Pricing, Bookings
Manage Hotel details, Availability &
Pricing, Bookings
Tourism Extranet Management & Distribution
Supplier Portal Manager Portal

List Your Product (Tour/Activity)
Suppliers or tour operators can list out their products (Tours Or
Activities) with necessary information & manage their real time
availability & Pricing.
▪ Basic Info : Like Title, Tour Code, Category, Travel Theme(multiple),
Location.
▪ Availability & Pricing :Per Person / Per Group, Age Group, Language
for Guidelines, Cut Off Time for Booking.
▪ Tour Options : Can define multiple tour options with different
availability & pricing for a single product based on offering.
▪ Descriptions : Summary, Day Wise Itinerary, Inclusions, Exclusions
and Additional info.
▪ Departure Info : Departure Options, Time and Location
▪ Images : Upload multiple images for products
▪ Settings : Configure what information we need from customers at
the time of booking.
▪ Checklist : General key information travelers need to know when
deciding to book your tour/activity.

Process Flow Diagram : Product Activation
Start
Create Product
Is Product
Ready to
Submit for
Review ? Yes
Submit Product for
Review
Continue Update
No
Review Product
Is Admin
active
product ?
Product Activate Stop
Review Product
Yes
No

Real Time Availability
Suppliers can define multiple options of any single product
based on variant in their offering or comfortless. Here we
can manage separate availability & pricing for every single
option.
▪ Availability: Within every single product option, we can
define multiple availability dates based on seasons or any
other criteria. Here you can easily open availability dates
for particular durations, days or only weekends etc.

Real Time Pricing
Suppliers can define multiple options of any single product
based on variant in their offering or comfortless. Here we
can manage separate availability & pricing for every single
option.
▪ Pricing: Based on Age Group defined for this particular
product, you need to define pricing. Again a single
product option may have multiple pricing. Pricing tier
may help you to vary pricing on single or group bookings.

Advanced Search
Excellent search experience to customers that retrieval is
competitively priced on any itinerary we entered.
▪ Destination : Customers can search the destination with
the Country/State/City Names and we pull in the top
experiences in that destination.
▪ Tour Category : Customers can select a category and we
pull in the top experiences in that category. For example:
Adventure tour etc..
▪ Travel Themes : Customers can select a theme and we
will pull all the experiences related to that travel theme.
For example: Romantic theme etc..
▪ Specific Date : Customers can search any experience
based on a particular date and we will pull all the
experience available for the date.

Advanced Filters & Sorting Options
End Customers will get advanced technology features like
filtering options and sorting options from which they can
filter out the list and find suitable results.
▪ Product Filters : Filter by Departure Date, Categories,
Travel Style, Price Range (Min to Max), and based on
Durations.
▪ Product Sort Options : Sorting can be done on the basis
of Popularity, Price (low to high), Price (high to low),
Duration and Start Date.

Check Availability
Products can be booked on the basis of seats availability, Here
customers are able to check availability on a particular date
with a number of passengers which can be either Adult, Child or
Infants.
▪ Not Available : If a product is not available then it will be
due to two cases either by date or by number of travelers
count.
▪ Sold Out : If all the seats of the product for the particular
date are already booked or having less number of available
seats compared to search, that time product will show a sold
out tag.
▪ Max Occupancy : If the number of guests searched from the
search box is more than max occupancy count for the
property that time it will show maximum occupancy error.
▪ Add To Cart : Guests can add the product to cart only when
all the conditions are fulfilled.

Process Flow Diagram : Add to Cart
Start Add To Cart
Registered
Customer Login Cart Review
Is
Checkout
?
Sign Up
Continue
Shopping
No
Yes
No
Confirm Availability Stop
Yes

Process Flow Diagram : Booking
Start Confirm Availability Booking : Processing Add Passenger Info Confirm Passenger
Info
Availability Hold
(e.g. 15 mins.)
Process Payment
Payment
Success ?
Time Out
Instant
Booking
?
Booking :
Confirmation
Stop
Yes
No
Yes
Yes
Booking : Failed
Wait for Supplier
Confirmation
Is
Supplier
Confirm
?
Booking : Cancelled
No
No
No
Yes
Stop Stop

Booking Management
Booking management is an essential part for customers, Suppliers,
Agents & Admin users as well until the customer gets travelled as
per the schedule.
▪ Booking Details : Full Itinerary, Guests Information, Inclusions,
Exclusions etc..
▪ Booking Confirmation: Booking confirmation would be either
instant or on request based on supplier preference set at the
time of product creation.
▪ Print Invoice / Voucher : Customer, Agent or any users can print
respective booking invoice and voucher at any point of time.
▪ Easy Cancellation : Before the Travel date, Any tour can be
cancelled by customer, admin or by supplier. Cancellation
Charges and Refund Payment would be applicable based on the
configurations.
▪ Notifications : Real time notifications in terms of mail, SMS &
Dashboard notifications would be there for easy
communication.

Dashboard
Use dashboard reporting to track and
monitor all your key performance indicators
and business metrics in one place.

MIS Reports
Real-time reporting gives you insight into sales trends,
marketing campaigns, customer engagement, and team
performance.
▪ Summary of bookings,
▪ Monthly list of bookings,
▪ Statement of account,
▪ Summary of invoice,
▪ Monthly list of invoice,
▪ Invoice by customers,
▪ Purchase Invoice
▪ Purchase summary of Invoice etc.

Process Flow Diagram : Accounting & Invoicing
Start
Customer Process
Payment
Is
Payment
Success ?
Customer Invoice
Generation
Received Payment
Supplier Invoice
Generation
No
Yes
Reflect Payment
(Invoice Paid | Payment Closed)
Is Travel
Date
Passed ?
No
Yes
Is
Payment
Processed
?
No
Yes
Received Payment
Reflect Payment
(Invoice Paid | Payment Closed)
Stop

B2C Customer Portal
Establish Your Online Presence - Quickly. Effectively. Hassle-Free.
Create a Functional & Flexible Booking System for Web & Mobile
with our Tailored B2C Travel Booking System.
▪ Custom Design: Designs, both for attracting customers and for
presenting the uniqueness of a business, is better to be
customizable for B2C portal users.
▪ Shopping Cart : Ensure accuracy and promotion of related
products or services through an effective shopping cart feature.
▪ Content Management System : CMS is an element that should
be optimized in order to increase web traffic and have a wider
reach to the global market..
▪ Secured Payment Options : Secured payment options and
instant print/download invoice and voucher data will definitely
function to satisfy your customers.
▪ Hot Deals & Promotions : Combine different services you
provide to a unique experience by offering hot deals towards
your customer and increase your ROI.
▪ Multilingual & Multi-Currency : TravelionBE can handle multiple
languages and all major currencies.

Unlimited Suppliers
Attract worldwide tour & activity suppliers to put their
products on your portal with respective availability &
pricing.
▪ Unlimited Suppliers : No limits on number of supplier
agencies get signup and go live.
▪ Unlimited Users : No limits on the number of users
registered within the supplier agency.
▪ Authentication : Role based permissions management
helps for necessary authentication and authorization.
▪ No Installation Required : Suppliers can access their
portal to manage their products & booking any time
anywhere from an online cloud.

Unlimited Agents
Resellers around the globe can have real-time access to
your products & availability.
▪ Unlimited Agents : No limits on number of sales agencies
get signup and go live.
▪ Unlimited Users : No limits on the number of users
registered within the 2B sales agency.
▪ Authentication : Role based permissions management
helps for necessary authentication and authorization.
▪ Deposit Account : B2B agencies can maintain their
deposit account with advance top-ups or real time
payment via Credit/Debit Cards.

Customisable Website
Personalize your site to suit your brand with your logo and colors.
▪ Custom Logo Design : Our branding team can assist you with
custom Logo Design for your online identity.
▪ Custom Template Design : Fully attractive and modern
customized B2C and B2B Portal Design.
▪ Responsive Design : 100% Mobile friendly template which
supports all major mobile browsers.
▪ SEO Boost Up : We are also providing a basic SEO Boost up plan
for setting up your identity for the search engine.
▪ Customization Support : We have an IT expert team which will
be available for customization support for your queries.

Technology Stack
Technology
All products of the TravellGDS suits were developed using PHP and
Open source technologies. Laravel framework for engineering and
developing scalable, high performance to various industries.
TravellGDS relies on LAMP (Linux, Apache, MySQL, PHP) industry
standards. All GUIs are browser-based and do not require any
additional installation on clients computers.
Quality Features
▪ High reliability and performance by using industry
standards
▪ Easy to use graphical user interface
▪ High-level data security and data validation outstanding
integration abilities
▪ Easy adaption to customer specific requirements by
multiple levels of customizing
▪ All necessary implementation and maintenance services
offered by Amar Infotech
▪ We care for your needs.

Progressive Web Apps (iOS & Android)
A powerful Android and iOS app companion to the
TravelionBE web solutions.
▪ Attractive Layover : Our mobile apps are a complete
combination for attractive and creative design layout
with dynamic functionality.
▪ Multiple Device Support : Our android and iOS mobile
apps will support all major devices available in markets.
We have user PWA (Progressive Web Apps) technology
for mobile applications.
▪ Download Now : Our Mobile apps are available on both
Google Play Store as well as on Apple Store.

Channel Distribution
You can choose which channels you want to have your
products on.
▪ Multiple Channel Integration
▪ Reach Globally
▪ Easy Management
▪ Increase Global sales
▪ Cross Selling

Success Stories
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Contact Us
Global HQ
Amar InfoTech C/O Amar Technolabs Pvt
Ltd
Business Email : sales@amarinfotech.com
Other Email : ramoliya@amarinfotech.com
Skype : hitesh.ramoliya
LinkedIn : Hitesh Ramoliya

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