2. Sections
01 Task list 05 Creating task blocks
02 Task grouping 06 Second revision
03 Setting time frames 07 Establishing priorities
04 Revision of schedule 08 Final evaluation
3. Time boxing is a planning technique that
consists of creating blocks of tasks with a
specific timing and order and incorporating
them into the week's schedule
4. 01: Task list
To begin with, brainstorm and make a to-do list of everything you have to
do during the week
To do this, you may want to review:
01
Quarterly objectives
02
Pending tasks from the
previous week
03
Monthly planning
5. 02: Task grouping
Once we have the list of tasks, the next step is to group them according to:
Subject Type of task
For example: Sending or answering emails, researching, studying, making
outlines or summaries, solving exercises, doing homework or chores, or
appointments
6. 03. Setting time frames
Once we have the tasks grouped together, it's time to estimate how long each
activity will take individually and, based on this, how long each group of tasks
will take
7. 04. Revision of the week’s schedule
Now we review the week's schedule to see how much time we have available and,
above all, to take into account foreseen commitments and appointments
For example: going to the dentist, extracurricular classes, or family gatherings
The idea is to combine the schedule with a calendar in which to write down these
commitments and dates and review it at the same time as the week’s schedule
8. 05. Creating blocks of tasks
Taking our previously set time frames into account, as well as commitments
and appointments, we will place our task groups in their corresponding
places in the schedule
9. 06. Second revision
01
It is important to make sure that each
group of activities has enough time
allocated for their completion, so we
need to be realistic at
this point
02
If we see that a group of tasks
requires a long time, we can divide
it into smaller blocks
10. 07. Establishing priorities
Finally, it's time to indicate the priority of each task in our weekly schedule, keeping in mind
that unforeseen events may come up. Especially on days when we don't have much time, we
can distinguish between:
01
Urgent and important
tasks
02
Urgent but not
important tasks
11. 07. Establishing priorities
However, on days where we do have enough time, we can change the priorities to
make sure we keep working on important tasks in the long run:
01
Urgent and important
tasks
02
Important but not urgent
tasks
12. 08. Final evaluation
At the end of the week, it is time to evaluate the schedule and our
achievements in order to make the appropriate adaptations when drawing up
the following week's schedule
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