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Time Management.ppt
- 1. Time Management Time management is paying attention to how you are spending your most valuable resource (time) and devising a plan to use it more effectively.
- 2. Goals for Today’s Lesson: • Assess/examine how you are currently allocating your time • Understand the importance of managing your time • Understand different strategies on how to use your time efficiently
- 3. Goal Setting • In order to know what you should be doing with your time, it is important to know what you are working towards • Long term goals = Life-long goals (usually take a year or more to accomplish) • Short-term goals = Stepping stones (less than a year to accomplish)
- 4. Goal Setting, Give it a shot! • Write a short-term and long-term goal • Your short-term goal should be a ‘stepping stone’ on the path to achieving your long-term goal • Make sure both goals are: – Specific – Measurable • Volunteers?
- 5. Where does the time go??? • Make a list of 10-15 observable activities you have participated in during the past 24 hours. • Estimate how much time you spent on each activity.
- 6. It is all connected- Goal Setting & Time Management • If your goal is to increase your GPA you will need to be well organized to allocate sufficient time for study or visit your professors office hours • Knowing ahead of time what your main priorities are can help you attend to those tasks first • Are you allocating the necessary time in achieving the short-term and long-term goals you set earlier?
- 7. Why is Time Management Important? • Prioritize your tasks • Accomplish short-term and long-term goals • Increases productivity • Experience the success of accomplishment (fulfillment) • Feeling of self-control • Balance • Aids in money management • Reduces stress • Prepares you for the “real world”
- 8. Consider your Values • You will put more time and energy towards what you value, enjoy and love. • How much do you value your education? • How important is it that you succeed in college and get your degree? • If success in college is a high value for your life, you will make more time for your studies, your classes and projects. • We all spend time on what we value!
- 9. What is Time Management? • Not just about managing your time, it’s about managing your attention • Attention Management = ability to focus on a designated activity • Without attention management, time management is pointless “To manage your time you must manage yourself: your energy, your behavior, your attitudes, you”--- Constance Staley
- 10. Get Your Priorities Straight! Covey, Stephen R. The Seven Habits of Highly Effective People. New York: Simon and Schuster, 1989.
- 11. Which Quadrant Are You In? • Go back to your list of Observable Activities: – Write each activity into the appropriate Quadrant on your graph. – Using the time estimates you wrote for each activity, circle the Quadrant in which you spent the most time (you may have a tie!).
- 12. Priorities Are Personal • Sleep may be Quadrant IV for one person and Quadrant I for another. • In which Quadrant did you spend the majority of your time? • Which quadrant is the best? (for studying?) • What happens if you spend the majority of your time in Quadrant I activities?
- 13. Performance, health & happiness are grounded in the skillful management of energy” Jim Loehr and Tony Schwartz, from the Power of Full Engagement
- 14. How to use time wisely • Electronic or hard copy day planner or calendar • Schedule Fixed Blocks of Time First – Start with class time, work schedule, child care • Schedule DO & DUE dates • Work Backwards • Use syllabus! • Schedule study time every day--- at least 2 hours (if you have breaks between your classes, use it!) – Some classes require more study time than others – 10 minute study breaks after studying for 1 hour
- 15. How to use time wisely Hours you should be spending studying: Units for less demanding classes:____ x 2 hours=___ hours Units for typical/average classes:__ X 3 hours = ___ hours Units for typical/average classes:__ X 4 hours = ___ hours Expected total study time per week: ____ hours
- 16. How to use time wisely • Set aside time for the day to day tasks that will bring you a step closer to reaching your goals • Update your schedule everyday • Break larger assignments into smaller tasks (exp: final term papers) • Avoid scheduling marathon study sessions – Three 3-hour sessions are more productive than 9- 10 hour sessions
- 17. How to use time wisely • Schedule time to study for tests and to review notes (set a regular place to study & a specific subject) • Schedule time for errands • Plan for the unplanned • Double your time estimates (tasks can take longer than expected) • Take time for you! Don’t forget yourself and your needs (sleeping, nutrition, exercise)
- 18. How to use time wisely • Set priorities • Be realistic • Allow for flexibility in your schedule • Schedule time for fun! • The final step is to act on the schedule you wrote down
- 19. • When you say “I don’t have time, what you are really saying is “I have other priorities.”
- 21. Summary… • Managing Time = balance • Allows you put energy towards things you value • Short-term and long-term goals • Reduces stress “Performance, health and happiness are grounded in the skillful management of energy” Jim Loehr & Tony Schwartz
Editor's Notes
- have students answer these q’s individually (2-3 minutes) then share
- Ask students to make a list of 10-15 observable activities they have participated in during the past 24 hours. Have them estimate the amount of time spent in each activity.
- once you know how to manage all that, managing your time begins to work There is no “one size fits all approach”, everyone must figure out how to stay on top of things; you need to think about your strenghts and, challenges when learning about managing time and energy and ultimately about yourself Add a clock & add a student focusing Give an example how I would spend hours at the library but not exactly get many assignments completed. I was not getting the results I wanted. Just because I spent 5 hours at the library studying didn’t exactly mean I was managing my time effectively, In fact I was not using my time effectively because I would only be productive for about 2 hours .
- Refer students to the “4 Quadrant” graph on their handouts. This is a time management tool that students can use to help them prioritize their activities; it was adapted from Stephen Covey’s Seven Habits of Highly Effective People. Explain each quadrant and ask for examples of activities that would fit into each (write them on the board): Quadrant 1 – Tasks that are important and urgent (ex. studying the night before a test) Quadrant 2 – Tasks that are important but not urgent (ex. Working on a paper or project that is not due until the end of the semester) Quadrant 3 – Tasks that are not important but urgent (agreeing at the last minute to go to a movie with friends) Quadrant 4 – Tasks that are not important and not urgent (watching TV for five hours) Be sure to emphasize that priorities are very personal and can be different for each individual (i.e. sleep may be a Quad 4 activity for one person but a Quad. 1 activity for someone else).
- Ask students to take the activities from the lists they created, place them in the appropriate quadrant, and then draw a circle around the quadrant in which they spent the most time.
- Take a poll among the participants to see how many people spent the majority of their time in Quadrants 1, 2, 3, or 4. Write the number of people in each quadrant on the board. Say, “If we were all very good at managing our time, which quadrant would we want to have the majority of our time in?” There will probably be some discussion about this…you’ll get a wide range of answers, so encourage students to justify their responses. Then ask, “In terms of school work and studying, which quadrant do you want to spend most of your time in?” Ideally, students should spend most of their time related to school work in Quadrant II (Important but not urgent). This means they are being proactive and working on assignments or studying for tests AHEAD of time rather than waiting until the last minute.
- Other activities must be schedule around them. Then schedule essential daily activities (sleeping/eating). Be realistic about how much time you take for these functions. Schedule Fixed Blocks of Time First Start with class time and work times, these times are usually determine in advance.
- Other activities must be schedule around them. Then schedule essential daily activities (sleeping/eating). Be realistic about how much time you take for these functions. Schedule Fixed Blocks of Time First Start with class time and work times, these times are usually determine in advance.
- Other activities must be schedule around them. Then schedule essential daily activities (sleeping/eating). Be realistic about how much time you take for these functions. Schedule Fixed Blocks of Time First Start with class time and work times, these times are usually determine in advance.
- Other activities must be schedule around them. Then schedule essential daily activities (sleeping/eating). Be realistic about how much time you take for these functions. Schedule Fixed Blocks of Time First Start with class time and work times, these times are usually determine in advance.
- Other activities must be schedule around them. Then schedule essential daily activities (sleeping/eating). Be realistic about how much time you take for these functions. Schedule Fixed Blocks of Time First Start with class time and work times, these times are usually determine in advance.