This document is a PowerPoint presentation that defines technical writing and compares it to academic writing. Technical writing aims to convey information clearly and accessibly so that readers can immediately understand the meaning. It uses straightforward language, active voice, and clear headings and subheadings. In contrast, academic writing may entertain or persuade and does not always have a specific reader in mind. It uses more complex language and sentence structures. The presentation concludes that technical writers must communicate clearly and concisely so readers understand the intended message.
This presentation defines technical writing and compares it to academic writing. Technical writing aims to convey information clearly and directly so readers can access and understand it immediately. It uses simple language, headings, and formatting like white space. The purpose of technical writing is to inform readers on a specific topic. In contrast, academic writing can entertain, persuade, or inform without a clear purpose and uses more complex language and structure. The presentation concludes technical writing must prioritize straightforward communication so readers are not confused or misinformed.
ENG 131: Technical Writing Introduction PowerPointElizabeth Lohman
The document is a PowerPoint presentation that defines technical writing and compares it to academic writing. It states that technical writing aims to convey information clearly and directly so readers can access specific details easily. In contrast, academic writing may lack a clear purpose and use more complex language and structure. The presentation also notes key differences in purpose, format, and language between the two styles of writing.
1510033750Differences_between_Acad_and_Tech_writting.pptJeff Harold Uy
Academic and technical writing differ in purpose, format, and language. Academic writing may entertain, persuade, or inform without a definite purpose, while technical writing always aims to inform a specific reader by addressing a definite purpose, such as fulfilling a work order. Formats also differ, with academic writing using paragraphs and technical writing employing headings, subheaders, and visual elements. Language is more elaborate in academic writing with subjective words and complex sentences, whereas technical writing uses clear, objective vocabulary and straightforward sentences.
The document provides guidance on writing effective business communications. It discusses the importance of considering your audience and having a clear, focused message. It also covers how to craft positive, negative, and persuasive messages. Additionally, it outlines the three-part writing process of planning, writing, and revising business messages and how to properly format documents using word processing software like Microsoft Word and Google Docs.
The document provides guidance on writing effective cover letters and resumes for job applications. It explains that a cover letter should catch the reader's attention, explain interest in the specific job, highlight qualifications that make the applicant suitable for the role, and request an interview. An objective statement in a resume introduces the applicant's goal, while qualifications, education, experience and skills are also included to market the applicant's abilities. Proper formatting, accurate information and proofreading are emphasized to make a good impression on employers.
The document provides guidance on writing an effective cover letter. It should be 1 page and include a heading with contact information, an introduction that catches the reader's interest and highlights relevant qualifications, a body with 2-3 paragraphs describing experiences and skills related to the job, and a closing that requests an interview. The letter should be addressed to a specific person, prove the writer's qualifications through concrete examples, and demonstrate what makes them stand out among applicants.
This presentation defines technical writing and compares it to academic writing. Technical writing aims to convey information clearly and directly so readers can access and understand it immediately. It uses simple language, headings, and formatting like white space. The purpose of technical writing is to inform readers on a specific topic. In contrast, academic writing can entertain, persuade, or inform without a clear purpose and uses more complex language and structure. The presentation concludes technical writing must prioritize straightforward communication so readers are not confused or misinformed.
ENG 131: Technical Writing Introduction PowerPointElizabeth Lohman
The document is a PowerPoint presentation that defines technical writing and compares it to academic writing. It states that technical writing aims to convey information clearly and directly so readers can access specific details easily. In contrast, academic writing may lack a clear purpose and use more complex language and structure. The presentation also notes key differences in purpose, format, and language between the two styles of writing.
1510033750Differences_between_Acad_and_Tech_writting.pptJeff Harold Uy
Academic and technical writing differ in purpose, format, and language. Academic writing may entertain, persuade, or inform without a definite purpose, while technical writing always aims to inform a specific reader by addressing a definite purpose, such as fulfilling a work order. Formats also differ, with academic writing using paragraphs and technical writing employing headings, subheaders, and visual elements. Language is more elaborate in academic writing with subjective words and complex sentences, whereas technical writing uses clear, objective vocabulary and straightforward sentences.
The document provides guidance on writing effective business communications. It discusses the importance of considering your audience and having a clear, focused message. It also covers how to craft positive, negative, and persuasive messages. Additionally, it outlines the three-part writing process of planning, writing, and revising business messages and how to properly format documents using word processing software like Microsoft Word and Google Docs.
The document provides guidance on writing effective cover letters and resumes for job applications. It explains that a cover letter should catch the reader's attention, explain interest in the specific job, highlight qualifications that make the applicant suitable for the role, and request an interview. An objective statement in a resume introduces the applicant's goal, while qualifications, education, experience and skills are also included to market the applicant's abilities. Proper formatting, accurate information and proofreading are emphasized to make a good impression on employers.
The document provides guidance on writing an effective cover letter. It should be 1 page and include a heading with contact information, an introduction that catches the reader's interest and highlights relevant qualifications, a body with 2-3 paragraphs describing experiences and skills related to the job, and a closing that requests an interview. The letter should be addressed to a specific person, prove the writer's qualifications through concrete examples, and demonstrate what makes them stand out among applicants.
This document provides information about effective workplace communication. It discusses the importance of using clear, concise, and correct communication in professional settings. Workplace communication needs to have these characteristics because employers and colleagues value efficient communication. A clear and concise style can be achieved by choosing the appropriate language and phrasing for the purpose and audience. The three essential features of effective workplace communication are using an appropriate style, polite tone, and accurate presentation free of errors. The document provides examples and explanations of these concepts.
This document provides an overview of technical writing and presentation skills. It discusses the differences between academic and technical writing, defines what technical writing is, and outlines some key characteristics of effective technical writing, including the 7 C's (clear, correct, complete, concise, concrete, coherent, and courteous). It also briefly discusses writing, writing reports, professionalism and ethics in reporting, outlining writing, common report lengths, and common report formats such as IMRAD (Introduction, Methods, Results, and Discussion).
The document discusses the importance of written communication in business. It notes that while writing takes more time than speaking, it provides documentation and accuracy that can be referred back to. The document outlines different types of written business communication like emails, letters, reports and advertisements. It emphasizes that writing must be concise, informative and easy to understand. Effective writing involves careful word choice and sentence structure. Overall, the document stresses that while written communication has drawbacks like time and cost, it is very important for business instructions, policies, presentations and promoting companies.
The document discusses the importance of written communication in business. It covers types of written communication used, including emails, letters, reports, and advertisements. Effective written communication is important for instructing employees, presenting information to management, and promoting businesses. While written communication allows for accuracy and documentation, it takes more time than spoken communication and does not allow for immediate feedback. Proper grammar, word choice, and tone are essential for effective business writing.
This document provides tips and guidelines for writing effectively for North American business audiences. It discusses emphasizing the main point, using simple language, active voice, and nondiscriminatory terms. The document also addresses avoiding overly general verbs and placing the main point at the beginning rather than end of writing. Specific dos and don'ts are provided with examples to illustrate proper business writing techniques for North American readers.
This document provides information about career services at the University of Turku, including sessions on working in Finland, CVs and applications, job interviews, and the hidden job market. It discusses the typical Finnish job recruitment process and emphasizes doing background research on organizations. Key points about CVs include having a clear structure, customizing for each job, and highlighting competencies and experience. Cover letters should motivate interest in the specific position, link skills to requirements, and offer concrete examples. The document provides advice on using the STAR model in applications and electronic versus open applications. It also announces personal CV feedback sessions and career Q&A events.
1. Technical writing is writing about scientific and technical subjects that is characterized by its use of scientific and technical vocabulary, graphic aids, and conventional report forms.
2. The goal of technical writing is to maintain impartiality and objectivity while accurately and concisely conveying information to the reader.
3. Technical writing focuses on techniques like definition, description of processes and mechanisms, classification, and interpretation.
Communication Process Transmission Feedback Business Strategy Strategies SuccessSlideTeam
This complete deck covers various topics and highlights important concepts. It has PPT slides which cater to your business needs. This complete deck presentation emphasizes Communication Process Transmission Feedback Business Strategy Strategies Success and has templates with professional background images and relevant content. This deck consists of total of fiften slides. Our designers have created customizable templates, keeping your convenience in mind. You can edit the colour, text and font size with ease. Not just this, you can also add or delete the content if needed. Get access to this fully editable complete presentation by clicking the download button below. https://bit.ly/37wnuFI
The document provides tips for recent interior design graduates seeking their first job. It summarizes the key skills and attributes employers are looking for, including technical design skills, honesty, work ethic, and communication skills. It also offers guidance on creating an effective portfolio, resume, and cover letter to highlight one's qualifications and land an interview. Interior design firms want to hire candidates that will help them obtain and complete projects efficiently and effectively.
1. The theme is "The M8" which is the known or given information. The rheme is "goes from Edinburgh to Glasgow" which is the new information about the theme.
2. The theme is "The motorway from Edinburgh to Glasgow" which is the known information. The rheme is "is called the M8" which is the new information about the theme.
Lecture 1. an introduction to technical report writingAzamBaloch6
This document provides an introduction to technical writing and presentation skills. It discusses the differences between academic and technical writing, including their purposes and audiences. Technical writing aims to get something done by communicating clearly to readers who know less about the topic than the writer. The document outlines the characteristics of effective technical writing, including clarity, comprehensiveness, conciseness, and correctness. It also discusses the theory of good design in technical documents and provides tips for writing instructions, reports, and presentations in a professional manner.
The document discusses techniques for effective technical writing. It emphasizes that technical writing requires clarity, conciseness, and organization. The writing process involves prewriting, writing, and rewriting. Prewriting includes examining purpose and audience, gathering information through techniques like outlining and flowcharting, and determining format. Writing involves drafting content in a logical sequence and formatting for ease of access. Rewriting is the most important stage, where writers refine their work by adding details, simplifying language, and correcting errors. The overall goal of technical writing is effective communication through clear, well-organized writing.
An introduction to Technical Report Writingassande01
This document provides an introduction to technical report writing. It discusses the differences between academic and technical writing, with technical writing focusing on getting a task done for a specific audience. The document outlines the characteristics of effective technical writing, including clarity, comprehensiveness, conciseness, and correctness. It also discusses best practices for writing techniques, such as using positive language, lists, headings, and short paragraphs. Overall, the document serves as a guide for writing technical reports and communications in an effective manner.
Join Business Writing Skills Training and Write clearTonex
Almost all business activities are planned, intentionally, executed and analyzed in written form.
These forms include reports, report summaries, letters, memos and e-mails, and any documents related to business facts. Mutually they are a paper repertoire, recording the proposals, activities and results of numerous business transactions.
4 main types of business writing include:
Description: This writing form provides readers with the information they need to follow the new process at work.
Informational: This type of writing provides readers with reference information and can be used to make decisions in the organization.
Persuasive: Professionals use persuasive writing to attract readers to make specific decisions.
Transactional: Employees use this type of text in daily business communication to share information or get specific responses from colleagues or customers.
Like leadership, most of the people don't have innate writing skills. However, when communicating with others about contracts, recommendations, or other matters involving rock bottom line, having good business writing skills could also be different.
Unfortunately, within the business world, messy emails, incorrectly formatted reports, and rigid, unfriendly content often become the norm.
Writing is a process consisting of several interrelated steps:
Preparation
Research
Organizing
Drafting
Review and Revision
For constructive business writing skills:
Know the audience
Clearly state the purpose
Use concise language
Keeping writing freed from errors
Use active voice
Well organized ideas
State facts rather than opinions
Show confidence
Use simple format
Maintain the ability to adapt to different types of writing
Tonex offers Business Writing Skills Training
Business Writing Skills Training provides you with the simplest practices that business men and ladies got to know so as to write down clear, successful, professional business documents, containing e-mail, memos, letters, and reports. you'll learn a scientific technique of writing that facilitate writing and leads your audience through the content.
Learn About
Styles and formulas to meet different writing requirements
Familiar with powerful opening and closing to attract and maintain attention
Think rationally through obstructive thoughts and build documents through modeling information
Determine the needs and prospects of readers to set goals and priorities
Arrange opinions and generate content .
How to edit and proofread the final version
And More.
Course Outline:
Business Writing Skills Overview
Constructing Your Documents
Writing Reports To Consider Business Issues
Highlighting Benefits to the Audience
How to Persuade Your Readers
Communicating What You Really Mean via E-mail
TONEX Hands-On Workshop Sample
Learn More:
https://www.tonex.com/training-courses/business-writing-skills-training/
This document discusses audience recognition and involvement in technical writing. It defines audience as the individuals or groups that will read a document. The key aspects are:
- Technical writing requires the audience to act on the information, unlike other writing.
- Understanding the audience's technical level, job position, and background is crucial to avoiding jargon and using the proper tone.
- Common audience profiles include high-tech, low-tech, lay audiences, and multiple audiences. Defining terms appropriately for each helps ensure understanding.
- Achieving audience involvement can be done through using a personalized tone and stating the reader's benefits.
This course is an outstanding platform for students and experts to experience the key elements of communication and to foster their career in business communication.
Non-native users of English--Common writing mistakes and the role of the editorMark Matsuno
This document discusses common writing errors made by non-native English users and the role of editors. It notes that English is widely used globally and editing services are an important industry. The document compares processes where a subject matter expert writes a document in another language and has it translated, versus writing in English and having it edited. It discusses common mistakes made by non-native English writers like incorrect word forms, spelling errors, and direct translations. The document provides examples and advice for editors on how to identify errors and stay sane in their work editing documents written by non-native English users.
This document provides guidance on writing resumes and cover letters. It discusses what information should be included in a cover letter and resume, such as keywords from the job description. The document offers tips for formatting cover letters and resumes, including keeping them concise. It also provides examples of different sections that could be included in a resume, like education, experience, and optional sections for languages or interests. The goal is to help job applicants effectively market their qualifications and distinguish themselves from other candidates.
This document discusses non-verbal communication. It begins by defining non-verbal communication as communication without words, including facial expressions, gestures, eye contact, posture, touch, and other behaviors. The document then outlines the agenda, which includes defining non-verbal communication, describing its characteristics and types, and discussing how color and culture can influence non-verbal signals. It provides examples of different types of non-verbal communication like kinesics, paralanguage, gestures, and self-presentation cues. It concludes by emphasizing the importance of being aware of non-verbal behaviors and matching verbal and non-verbal communication.
This document provides tips for overcoming the fear of public speaking. It begins by explaining that speech anxiety is a normal reaction experienced by most people. It then discusses the physical effects anxiety can have on the body and dispels some common myths about public speaking anxiety. Finally, it offers strategies for managing anxiety like practicing relaxation techniques, preparing well for the speech, using positive self-talk, and visualizing success. The overall message is that public speaking fear is natural but manageable with the right techniques.
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This document provides information about effective workplace communication. It discusses the importance of using clear, concise, and correct communication in professional settings. Workplace communication needs to have these characteristics because employers and colleagues value efficient communication. A clear and concise style can be achieved by choosing the appropriate language and phrasing for the purpose and audience. The three essential features of effective workplace communication are using an appropriate style, polite tone, and accurate presentation free of errors. The document provides examples and explanations of these concepts.
This document provides an overview of technical writing and presentation skills. It discusses the differences between academic and technical writing, defines what technical writing is, and outlines some key characteristics of effective technical writing, including the 7 C's (clear, correct, complete, concise, concrete, coherent, and courteous). It also briefly discusses writing, writing reports, professionalism and ethics in reporting, outlining writing, common report lengths, and common report formats such as IMRAD (Introduction, Methods, Results, and Discussion).
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The document discusses the importance of written communication in business. It covers types of written communication used, including emails, letters, reports, and advertisements. Effective written communication is important for instructing employees, presenting information to management, and promoting businesses. While written communication allows for accuracy and documentation, it takes more time than spoken communication and does not allow for immediate feedback. Proper grammar, word choice, and tone are essential for effective business writing.
This document provides tips and guidelines for writing effectively for North American business audiences. It discusses emphasizing the main point, using simple language, active voice, and nondiscriminatory terms. The document also addresses avoiding overly general verbs and placing the main point at the beginning rather than end of writing. Specific dos and don'ts are provided with examples to illustrate proper business writing techniques for North American readers.
This document provides information about career services at the University of Turku, including sessions on working in Finland, CVs and applications, job interviews, and the hidden job market. It discusses the typical Finnish job recruitment process and emphasizes doing background research on organizations. Key points about CVs include having a clear structure, customizing for each job, and highlighting competencies and experience. Cover letters should motivate interest in the specific position, link skills to requirements, and offer concrete examples. The document provides advice on using the STAR model in applications and electronic versus open applications. It also announces personal CV feedback sessions and career Q&A events.
1. Technical writing is writing about scientific and technical subjects that is characterized by its use of scientific and technical vocabulary, graphic aids, and conventional report forms.
2. The goal of technical writing is to maintain impartiality and objectivity while accurately and concisely conveying information to the reader.
3. Technical writing focuses on techniques like definition, description of processes and mechanisms, classification, and interpretation.
Communication Process Transmission Feedback Business Strategy Strategies SuccessSlideTeam
This complete deck covers various topics and highlights important concepts. It has PPT slides which cater to your business needs. This complete deck presentation emphasizes Communication Process Transmission Feedback Business Strategy Strategies Success and has templates with professional background images and relevant content. This deck consists of total of fiften slides. Our designers have created customizable templates, keeping your convenience in mind. You can edit the colour, text and font size with ease. Not just this, you can also add or delete the content if needed. Get access to this fully editable complete presentation by clicking the download button below. https://bit.ly/37wnuFI
The document provides tips for recent interior design graduates seeking their first job. It summarizes the key skills and attributes employers are looking for, including technical design skills, honesty, work ethic, and communication skills. It also offers guidance on creating an effective portfolio, resume, and cover letter to highlight one's qualifications and land an interview. Interior design firms want to hire candidates that will help them obtain and complete projects efficiently and effectively.
1. The theme is "The M8" which is the known or given information. The rheme is "goes from Edinburgh to Glasgow" which is the new information about the theme.
2. The theme is "The motorway from Edinburgh to Glasgow" which is the known information. The rheme is "is called the M8" which is the new information about the theme.
Lecture 1. an introduction to technical report writingAzamBaloch6
This document provides an introduction to technical writing and presentation skills. It discusses the differences between academic and technical writing, including their purposes and audiences. Technical writing aims to get something done by communicating clearly to readers who know less about the topic than the writer. The document outlines the characteristics of effective technical writing, including clarity, comprehensiveness, conciseness, and correctness. It also discusses the theory of good design in technical documents and provides tips for writing instructions, reports, and presentations in a professional manner.
The document discusses techniques for effective technical writing. It emphasizes that technical writing requires clarity, conciseness, and organization. The writing process involves prewriting, writing, and rewriting. Prewriting includes examining purpose and audience, gathering information through techniques like outlining and flowcharting, and determining format. Writing involves drafting content in a logical sequence and formatting for ease of access. Rewriting is the most important stage, where writers refine their work by adding details, simplifying language, and correcting errors. The overall goal of technical writing is effective communication through clear, well-organized writing.
An introduction to Technical Report Writingassande01
This document provides an introduction to technical report writing. It discusses the differences between academic and technical writing, with technical writing focusing on getting a task done for a specific audience. The document outlines the characteristics of effective technical writing, including clarity, comprehensiveness, conciseness, and correctness. It also discusses best practices for writing techniques, such as using positive language, lists, headings, and short paragraphs. Overall, the document serves as a guide for writing technical reports and communications in an effective manner.
Join Business Writing Skills Training and Write clearTonex
Almost all business activities are planned, intentionally, executed and analyzed in written form.
These forms include reports, report summaries, letters, memos and e-mails, and any documents related to business facts. Mutually they are a paper repertoire, recording the proposals, activities and results of numerous business transactions.
4 main types of business writing include:
Description: This writing form provides readers with the information they need to follow the new process at work.
Informational: This type of writing provides readers with reference information and can be used to make decisions in the organization.
Persuasive: Professionals use persuasive writing to attract readers to make specific decisions.
Transactional: Employees use this type of text in daily business communication to share information or get specific responses from colleagues or customers.
Like leadership, most of the people don't have innate writing skills. However, when communicating with others about contracts, recommendations, or other matters involving rock bottom line, having good business writing skills could also be different.
Unfortunately, within the business world, messy emails, incorrectly formatted reports, and rigid, unfriendly content often become the norm.
Writing is a process consisting of several interrelated steps:
Preparation
Research
Organizing
Drafting
Review and Revision
For constructive business writing skills:
Know the audience
Clearly state the purpose
Use concise language
Keeping writing freed from errors
Use active voice
Well organized ideas
State facts rather than opinions
Show confidence
Use simple format
Maintain the ability to adapt to different types of writing
Tonex offers Business Writing Skills Training
Business Writing Skills Training provides you with the simplest practices that business men and ladies got to know so as to write down clear, successful, professional business documents, containing e-mail, memos, letters, and reports. you'll learn a scientific technique of writing that facilitate writing and leads your audience through the content.
Learn About
Styles and formulas to meet different writing requirements
Familiar with powerful opening and closing to attract and maintain attention
Think rationally through obstructive thoughts and build documents through modeling information
Determine the needs and prospects of readers to set goals and priorities
Arrange opinions and generate content .
How to edit and proofread the final version
And More.
Course Outline:
Business Writing Skills Overview
Constructing Your Documents
Writing Reports To Consider Business Issues
Highlighting Benefits to the Audience
How to Persuade Your Readers
Communicating What You Really Mean via E-mail
TONEX Hands-On Workshop Sample
Learn More:
https://www.tonex.com/training-courses/business-writing-skills-training/
This document discusses audience recognition and involvement in technical writing. It defines audience as the individuals or groups that will read a document. The key aspects are:
- Technical writing requires the audience to act on the information, unlike other writing.
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- Common audience profiles include high-tech, low-tech, lay audiences, and multiple audiences. Defining terms appropriately for each helps ensure understanding.
- Achieving audience involvement can be done through using a personalized tone and stating the reader's benefits.
This course is an outstanding platform for students and experts to experience the key elements of communication and to foster their career in business communication.
Non-native users of English--Common writing mistakes and the role of the editorMark Matsuno
This document discusses common writing errors made by non-native English users and the role of editors. It notes that English is widely used globally and editing services are an important industry. The document compares processes where a subject matter expert writes a document in another language and has it translated, versus writing in English and having it edited. It discusses common mistakes made by non-native English writers like incorrect word forms, spelling errors, and direct translations. The document provides examples and advice for editors on how to identify errors and stay sane in their work editing documents written by non-native English users.
This document provides guidance on writing resumes and cover letters. It discusses what information should be included in a cover letter and resume, such as keywords from the job description. The document offers tips for formatting cover letters and resumes, including keeping them concise. It also provides examples of different sections that could be included in a resume, like education, experience, and optional sections for languages or interests. The goal is to help job applicants effectively market their qualifications and distinguish themselves from other candidates.
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4. Definition of Technical Writing
Technical Writing conveys easy access to
information:
• Accessing specific information.
Clearly identify headings.
Clearly identify sub markers.
• Accessing clear information.
Not have time to interpret meaning.
Needs immediately to grasp meaning.
5. • Words, Phrases, and Sentence Structure
Straightforward
Uncomplicated
• We need to ascertain the amount of funding for
next year’s budget,”
We need to determine the amount of funding
needed.
Find out how much funding was allotted.
“We need to determine how much money we
will need next year.”
We need to find out how much money we have
in next year’s budget.”
6. • Using language specific to a particular trade or
profession is acceptable and necessary.
if
The message is intended for the members of that
particular group.
if
The message is intended for individuals outside of
the group,
plain language.
7. Case in Point
A customer using an industrial solution, XYZ, to keep the drains in his home clean,
wrote to the company who sold the solution to let them know how great their product
was.
The company wrote back:
Thank you for writing. The product XYZ has a high vitriolic base. This sulfuric
property is excellent for industrial plumbing. We have several solutions for
cleaning residential drains. You may want to consider using some of our
other excellent products.
The customer promptly replied:
I agree, product XYZ is excellent for keeping the drains in my home clean. I
think it is clear that XYZ is the only solution I need to keep using.
With this, the company sent the customer a short, clear two sentence reply:
Do not use product XYZ. Misuse of XYZ will destroy residential plumbing.
8. Differences Between
Academic Writing and Technical Writing
In this section we will discuss the three major
components of written communication:
• Purpose,
• Format,
• Language.
9. Communication Structure:
Shape of Composition
Academic Writing
Communication Triangle
Topic
Text
Sender Receiver
Technical Writing
Communication Rectangle
Topic Reader
Text
Sender Receiver
10. Academic Writing
Communication Triangle
Topic
Text
Sender Receiver
Academic Writing has a receiver,
but
• may have a reader
or
• may not have a reader.
Technical Writing
Communication Rectangle
Topic Reader
Text
Sender Receiver
Technical Writing will always have a
reader.
• the primary reader
the person who ordered the
report
11. Purpose
Academic Writing
Entertain
Persuade
inform
No Definite purpose
• Poem
• Story
Definite purpose
• Article
• Book
• Assignment
Technical Writing
Inform
Persuade
• Research
Definite Purpose
Supervisor: Order a report
Employee: Write a report
• Needed
Read for Information
12. Format
Academic Writing
Paragraphs
• Topic Sentences
Pictures
Technical Writing
Major Headings
Sub Headers
Markers
• Bullets
• Underlings
• Bold type
White Space.
Illustrations
• Graphs
• Tables
• Pictures
• Drawings
13. Language
Academic Writing
Words
• Elaborate
• Transitions
• Subjective
• Cogitative
• Multiple meaning
Sentence Structure
• Complex
• Embellishment
• Excessive words
• Synonyms
• Passive voice
Technical Writing
Words
• Active vocabulary
Plain
Easily understood
• Objective
• Non-sexist
• Avoid pronouns
Sentence Structure
• Uncomplicated
• Repetition
• Active voice
14. Conclusion
• This presentation included an extended definition of Technical Writing, expressing
the need for easy access to information, and briefly defined the differences
between Academic Writing and Technical Writing, according to purpose, format
and language.
• Think about the significance of a technical writer communicating in clear
straightforward vocabulary and sentence structure to convey information.
• Remember; if the intended reader is not able to quickly understand the message
or misinterprets the information, the writer failed; the purpose of the message
was lost.
• Click on screen to end the presentation.
16. References
The references for the “The Definition of Technical Writing and the Differences
Between Academic Writing and Technical Writing,” PowerPoint Presentation came
from sources used over the last 14 years of my studying and teaching Technical
Writing.
“The Definition of Technical Writing and the Differences Between Academic Writing
and Technical Writing,” PowerPoint Presentation is the sole property of Dr. Elizabeth
Lohman. This PowerPoint presentation cannot be copied or duplicated in any way or
presented in any way without the written consent of Dr. Elizabeth Lohman.
Contact Dr. Elizabeth Lohman at Tidewater Community College (757-822-2539).
Written Script:
Law Enforcement, Education, Social Services.
This is the Introduction to Technical Writing I: ENG 131. In this introduction we will discuss the extended definition of technical writing and the differences between technical wiring and academic writing.
Written Script:
This is the Introduction to Technical Writing I: ENG 131.
In this introduction we will discuss the extended definition of technical writing and the differences between technical wiring and academic writing.
Written Script:
Definition of Technical Writing
Technical Writing conveys easy access to information. Remember a reader of any technical report is looking for specific information. The reader does not have time to sift through paragraphs of verbiage. The reader must find the information in a timely manner. Time in any workplace equates to productivity.
For example, if the supervisor of division # 5 is looking for the yearly allotted budget for division #5, the supervisor does not care about the budgets for division #2, #3, or #4. He or she only cares about the budget for division #5. Therefore, he/she needs to see a heading that clearly identifies Division #5’s budget. In addition, if the supervisor is only looking for a line that tells how much of the budget is allocated for office supplies, he or she needs to see a sub marker, perhaps an indented sub heading or bullet, that identifies the office supplies.
The reader also needs access to clear information. A reader of any technical report does not have time to interpret meaning. The reader needs to be able immediately to grasp the meaning of words.
Written Script:
The words, phrases, and sentence structure need to be straightforward and uncomplicated. For example, since the following statement, “We need to ascertain the amount of funding for next year’s budget,” could mean we need to determine the amount of funding needed or to find out how much funding was allotted, the report should simply state, “We need to determine how much money we will need next year.” or “We need to find out how much money we have in next year’s budget.”
Written Script:
Of course, using language specific to a particular trade or profession is necessary as long as the message is intended for the members of that particular group. However, if the message is intended for individuals outside of the group, again, use plain language, for unquestionable understanding.
Written Script:
A customer using an industrial solution, XYZ, to keep the drains in his home clean, wrote to the company who sold the solution to let them know how great their product was.
The company wrote back:
Thank you for writing. The product XYZ has a high vitriolic base. This sulfuric property is excellent for industrial plumbing. We have several solutions for cleaning residential drains. You may want to consider using some of our other excellent products.
The customer promptly replied:
I agree, product XYZ is excellent for keeping the drains in my home clean. I think it is clear that XYZ is the only solution I need t o keep using.
With this, the company sent the customer a short, clear two sentence reply:
Do not use product XYZ. It will destroy residential plumbing.
Written Script:
Differences Between Technical Writing and Academic Writing
In this section we will discuss the major components of written communication:
Purpose,
Format,
Language
Written Script:
Before we discuss the components of written communication: purpose, format and language, we need to be aware of Communication Structure: The Shape of Composition.
Academic Writing is a Communication Triangle, with a Topic, a Sender, and a Receiver, and of course the Text. Technical Writing is a Communication Rectangle with a Topic, a Sender, a Receiver, a Reader, and the Text.
Written Script:
The difference is that in addition to a receiver Technical Writing has a reader. What is the difference between a receiver and a reader? Although Academic Writing has have a receiver, the receiver may or may not be the reader. An academic document may be read or may not be read by anyone. However, Technical Writing will always have a reader. While all of the intended receivers of a technical report may not read the report, the report will be read by its primary reader, the person who ordered the report.
Written Script:
While Academic Writing entertains, persuades, or informs, the academic writer may not have a definite purpose to write. A person may decide to write a poem or story, but he or she may have no other intentions than just writing. On the other hand, a person may have a definite purpose for writing. He or she may write a poem or story, article or book for publication. Or maybe complete a written assignment for an instructor.
In contrast, a Technical Writer will have a definite purpose for writing, he or she may write to inform or to persuade, using some type of research. It may or may not be complex research, but the information will be based on some type of expert knowledge. Perhaps a supervisor will order a report or an employee may see a reason to inform others of a specific situation. Regardless, there will be a specific need for the report and the report will be read for its content, information.
Written Script:
Format.
Format is probably the most significant difference between Academic Writing and Technical Writing. While Academic Writing is written in paragraphs of plain text, Technical Writing is written in clearly defined major headings, sub heading, and markers. Markers can include bullets, underlining, bold type. Also, technical writing uses plenty of white space. These features provide the easy access to information that many workers need. As we said in the first part of this presentation, a reader of a technical document does not have time to sift through paragraphs of solid text. He/she needs to immediately locate information, and if needed, be able to repeatedly find that same information. Have you ever, after reading an article, tried go back over the article to one particular statement, maybe a fact that you would like to use, and had to scan and reread sections over and over until you found the statement that you just minutes before read. This having to continuously scan and deliberately read is exactly the waste of time that a person who purposefully looking for information needs to avoid, and headings, sub headings, white space and markers let him/her find statements, costs, measurements, immediately.
At times Academic Writing may have pictures. However, usually the pictures are used for emphasis, perhaps a picture will wrapped in text to emphasize the text. However, Technical Writing’s illustrations are used to complement text. A chart, table, drawing is put either above or below the text and separated from the text with white space, so it can be easily seen and interpreted.
Written Script:
Language:
Words and sentence structure are noticeably different between Academic Writing and Technical Writing. While words and sentence structure used in Technical Writing: plain, easily understood vocabulary; straight forward sentence structure, without transition or excessive words, would not express the meaning that the academic writer intends to convey to his reader, neither would words and sentence structure used in Academic Writing be used in Technical Writing. A technical writer would not use the elaborate vocabulary or the complex sentence structure, with excessive words and transitions, of Academic Writing. In a technical document, the use of transitions, multiple meaning words and complex sentence structure, with transitions and embellishment, would not send the straightforward message a technical reader needs in order to quickly understand what he/she needs to do. The language used in Technical Writing must be direct and to the point, intentionally conveying to the reader the information he/she needs to clearly understand what needs to be done. Therefore a technical writer uses active vocabulary, which are plan, easily understood words; uses objective words, words that do not need to be interpreted; and avoids using pronouns. To many times, pronouns do not correctly identify their intended reference. For example, in the sentence: “The staff worked hard all year with the administrators, give them a bonus,” who is them? In this sentence, them refers to the administrators. Therefore, the administrators will get the bonus. The sentence should have been written, “The staff worked hard all year with the administrators, give the staff a bonus.” Is this redundancy? No this is repetition, and in Technical Writing, repetition is necessary for clear understanding.
Written Script:
This presentation included an extended definition of Technical Writing, expressing the need for easy access to information, and briefly defined the differences between Academic Writing and Technical Writing, according to purpose, format and language.
Think about the significance of a technical writer communicating in clear straightforward vocabulary and sentence structure to convey information.
Remember; if the intended reader is not able to quickly understand the message or misinterprets the information, the writer failed; the purpose of the message was lost.
Click on screen to end the presentation.