This document summarizes a system analysis report for Skin Rejuve, an aesthetic skin care clinic. The current inventory management system is described as periodic, improper, labor intensive, and prone to miscalculations. A use case diagram and narrative outlines the existing process of ordering, receiving, and recording inventory. Problems with the existing system are identified. The document recommends a new automated inventory management system that utilizes barcodes for product identification and is online-based like the benchmarked Salon Iris software. This proposed system aims to streamline inventory tracking and management.

1. System Analysis
Boado, De Castro, Paguio, Vilbar

2. Skin Rejuve
An aesthetic skin care
clinic
which
utilizes
professional medical staff
consisting of only doctors
and advance practice
registered nurses.

3. Executive Summary

5. Introduction
I. Company Profile

7. II. System Overview

9. III. Scope and Limitations

11. Summary Findings
RCA Diagram and Problems Uncovered

12. RCA DIAGRAM

13. Problems Uncovered:
• Periodic Inventory Management System
• Improper Inventory Management System
• Labor Intensive
• Miscalculations
• Labor Intensive
• Miscalculations

14. Supporting Analysis

15. Use-Case Diagram

16. Use-Case Narrative
Title: Existing Inventory System
Summary: This use-case describes steps associated with Skin Rejuve Philippines’
existing inventory system.
Actors:
Supervisor – The one who orders and receive orders from the Supplier.
Supplier – The one who receives and produces the orders
Stocks Employee – The one who handles the actual products received by the
Supervisor.
IT Employee – The one who updates the database of the inventory system.
Management – The one who monitors the records of the inventory system.
Creation Date: January 2011
Version: V1.0
Date of Update: November 2013
Person-in-Charge: Ms. Hernandez

17. Flow of Events
PRECONDITIONS:
1. The company has an existing database where inventory of
products are stored.
2. IT Employee has an account to access the inventory
system.
POST CONDITION:
1. The database of products is updated.
2. The count of the actual products is equal to the number of
products listed in the system.

18. MAIN SUCCESS SCENARIO:
1. Supervisor orders products from the Supplier.
2. Supplier receives the order.
3. Supplier sends the order.
4. Supervisor receives the ordered products.
5. Received products are handed over to the Stocks
Employee

19. 6. Stock Employee manually counts the actual products
received.
7. Stock Employee records the count of actual products.
8. Stock Employee sends data of actual products to IT
Employee.
9. IT Employee Logs in to their existing inventory system
10. IT Employee updates the database of product inventory.

20. MAIN SUCCESS SCENARIO:
11. IT Employee types in the product name.
12. IT Employee types in the product description.
13. IT Employee types in the production date.
14. IT Employee type in expiry date.
15. IT Employee sends the inventory to the Management.

21. 16. Management receives the report.
17. Management reviews the records.
18. Management confirms that actual products equal products in
the system.
19. Use- case successfully ends.

23. Activity Diagram

24. System Recommendation
I. Table of Recommendations

26. II. Benchmarking

27. Skin Rejuve vs. Bella Pelle
Skin Rejuve Philippines
is an Aesthetics Clinic
who offers different kinds of
skin care products and services
to its customers. Skin Rejuve
is currently using Quickbook as
its
accounting
software
managing the financial concerns
of the company.

28. Bella Pelle San Francisco
is a Skin Care salon
that
offers
skin
care
services. Bella Pella
is
currently using a system
called Salon Iris to properly
manage the business.

29. Quickbook
is an accounting business solution that
helps entrepreneurs manage their financial concerns.
Quickbook is an online software and can be
downloaded as a mobile application for the
entrepreneur’s convenience.
Salon Iris
is a salon and spa software that
allows entrepreneurs to manage their
business online.

31. Why Salon Iris?
We chose to benchmark our Proposed System to
Salon Iris because like our system, Salon Iris is a
business software that helps entrepreneurs to manage
their business in a convenient way. Another reason is
that like Salon Iris, we are aiming to make our system
world class. With Salon Iris being ahead of (our
proposed system) it can help us improve and modify our
system in a different way.

32. (Proposed System)
Salon Iris
Inventory Management
System
√
√
Involves Client Management
X
√
Sales Management System
√
√
Uses of barcode for product
identification.
√
√
Online-Based Management
√
√
Mobile Application
X
√

35. II. Streamlining

37. III. Use-Case Diagram of Proposed System

44. END.