Le Sydney Royal Easter Show est un festival australien annuel de deux semaines et s'axe historiquement sur la mise en valeur des technologies agricoles et industrielles. 1 million de personnes s'y rendent chaque année.

1. 2014
Commercial
Exhibitor
Prospectus

2. 2 014 S y d n e y r oya l E a s t e r S h o w C o m m e r c i a l E x h i b i t o r P r o s p e c t u s 32
Be part of Australia’s
largest event
The Sydney Royal Easter Show is Australia’s largest annual event, attracting close
to 900,000 people each year. It is a celebration of Australian culture, from our rural
traditions to our modern day lifestyles, providing unique experiences for people of
all ages and backgrounds to enjoy.
Each year the country and city join together to enjoy agricultural competitions,
animal experiences, entertainment, carnival fun and much more.
A major drawcard for many visitors is the diverse shopping opportunities on offer.
For businesses, the Show provides a wonderful opportunity to sell their product,
promote their brand, build a customer database and connect with consumers.
The Show prides itself on the service it delivers to exhibitors to ensure they have a
beneficial and enjoyable Show experience. Many exhibitors return year-after-year
due to the positive experience and unique business opportunity on offer.
If you are interested in being part of the 2014 Show and securing a space for your
business, I encourage you to act now by completing the enclosed application
form.
I look forward to your involvement at the 2014 Show.
Cherie Nicholl
General Manager, Business and Commercial
Sydney Royal Easter Show
Show
facts
•• The Show has been
awarded with many
prestigious awards
including Hallmark Status
awarded by the NSW
Government
•• The event contributes
$500 million to the state
economy each year
•• There is a $2 million
marketing campaign
behind the Show that
promotes the event to
national and international
audiences
•• The Show is regarded as
one of the top ten shows
of its kind in the world
One event:
900,000 visitors
The 2014 Sydney Royal Easter Show
will be held from Thursday,April 10
– Wednesday,April 23 at Sydney
Showground, Sydney Olympic Park.
The first Show was held in 1823 at
Parramatta Park and is the oldest and
most respected agricultural Show in
Australia.Today, it attracts close to
900,000 people each year from across
Australia and international destinations.
With over 140,000sqm of building and
exhibition space, the Show provides
an array of diverse shopping and
commercial options for visitors.The Show
pavilions and outdoor space are packed
full of food, wine, gifts, home and lifestyle
products, arts and crafts, fashion and
much more.
The event provides the perfect platform
for businesses to make immediate sales,
launch a new product, generate leads,
develop a database or create new
customer relationships.The Show allows
you to interact directly with potential
customers, create impact and build a
brand.
The Show audience
On average, visitors spent 8.2 hours at the Show
with 27% citing shopping opportunities as their
main reason for attending.
28%
male 72%
female
AGE OF ATTENDEES
■ 5% aged 16-24
■ 14% aged 25-34
■ 54% aged 35-49
■ 17% aged 50-59
■ 9% aged 60+
2014 Show dates: April 10 – 23
1 in 3 attendees
have a household
income of $100,000+
SSS

3. 2 014 S y d n e y r oya l E a s t e r S h o w C o m m e r c i a l E x h i b i t o r P r o s p e c t u s 54
Our brand Get
Stuffed Olives has
received a great
response since
we started at the
Show in 2010. We
have generated
an enormous
amount of business
and gained new
contacts that
would not have
been possible
without having this
exposure. The Show
has been fantastic
for our business
and we can’t wait
for the 2014 Show
and beyond.
”Gary Polly
Olympus Grove
Woolworths Fresh Food
Dome
LG Electronics
found that
exhibiting at the
Sydney Royal
Easter Show was a
great experience.
It enabled
consumers to
interact with our
kitchen appliances
and further
understand how
LG products are
at the forefront of
innovation.
”Paul Fitzgerald
LG Electronics Australia
Home, Garden and Lifestyle
Pavilion
“ “
What you can achieve
•• Make immediate sales
•• Build brand awareness within new markets
•• Interact with a diverse audience
•• Transact directly with customers
•• Build a database of prospective customers
•• Generate sales leads and new customers
•• Educate consumers about your product
•• Demonstrate the features and benefits of your product
•• Get product exposure through the Show’s promotional
opportunities
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
■ 90% of commercial exhibitors intend on returning to the 2014 Show
■ 80% of commercial exhibitors achieved their primary results
■ 65% of commercial exhibitors were successful in achieving
additional sales outside of the Show period
Commercial
exhibitor
success

4. 2 014 S y d n e y r oya l E a s t e r S h o w C o m m e r c i a l E x h i b i t o r P r o s p e c t u s 76
Show Guide
Official2013
Family Fun with
plenty OF FreebieS
amazinG new eveninG
entertainment
all the eventS
liSted inSide
yOur OFFiCial
ShOwbaG
ride Guide
part2
nextweek
letthe
funbegin
Completeguidetoall
theShowhighlights
march 10, 2013
letthe
funbegin
It’s Showtime 2012 Sydney Royal Easter Show snapshot
Blue ribbon recipes Exclusive preview of new Sydney Royal cookbook
Honey bee industry under threat Beekeepers anxious about Asian bee incursion
A chance to shine
Celebrating 50 years of Showgirls
March 2013 | VOLUME 11 #1
It’s Showtime 2012 Sydney Royal Easter Show snapshot
Blue ribbon recipes Exclusive preview of new Sydney Royal cookbook
Honey bee industry under threat Beekeepers anxious about Asian bee incursion
Times
RAs
We were delighted
to be part of the
exhibitor line up
at the 2013 Sydney
Royal Easter
Show. It was a
fantastic marketing
opportunity for us to
showcase our new
technology and
design.
”Astra Justice
Dyson Appliances Australia
Home, Garden and Lifestyle
Pavilion
“
2013 Campaign highlights
•• The Show website received 1,214,400 unique visits over a
10-week campaign period
•• The Show’s Facebook fan base reached 59,883 people, with
engagement increasing by 270%
•• The Show’s mobile app was downloaded on to 90,236
handsets
•• The media campaign generated $25 million worth of media
coverage
•• The two Sunday Telegraph Official Show Guides each had a
readership of 1.25 million people
Leverage Opportunities
To drive traffic to your stand at the Show
and promote your brand, exhibitors can
take advantage of a range of advertising
opportunities across print and online
channels, including:
The Sunday Telegraph Official
Show Guides
The Official Show Guide and Showbag
Ride Guide are inserted into Australia’s
highest circulating weekend paper,The
Sunday Telegraph, in the lead up to the
Show.
Circulation: 560,000 each
Perfect for: Announcing your presence at
the Show and pre-promoting exclusive
deals or discounts.
RAS Times
The official RAS membership magazine
is a high-quality publication.The March
edition is largely filled with Sydney Royal
Easter Show preview content.
Circulation: 9500
When: March
Perfect for: Advertising in the March
edition to promote your presence at
the Show to a loyal show audience who
spend multiple days at the Show.
The Bush Telegraph
The daily onsite newspaper is produced
overnight and distributed around the
grounds each morning to exhibitors,
event staff and people working onsite.
Circulation: 1700 each day
Perfect for: Reaching the Show’s onsite
audience, advertising stand location and
promoting special ‘one off’ or daily deals
or discounts.
Sydney Royal Easter Show
Website
The Show website is the number one
source of information for showgoers, used
by two-thirds of visitors.
Unique visits: 1,214,400 (in 2013)
Perfect for: Advertising deals and
discounts, voucher-based offers, special
promotions, and listings in the ‘Hot Deals’
section.
Mobile App
The Show has a free mobile app
available to showgoers.
Downloads: 90,236 (in 2013)
Perfect for: Appealing to a digital
audience with in-app advertising and
promoting deals and discounts available
at your stand.
Facebook App
A large online community of Show fans, in
one online environment.
Fan base: 59,883 ‘Likers’
Perfect for: Sponsorship and positioning
your brand and products in the social
media space.
Contact the Commercial Exhibitions
Team for more information on these
opportunities and for package
discounts.
Maximise your exposure
To generate maximum awareness and attendance, the Show is supported by
a multi-million dollar marketing campaign spanning television, radio, print and
digital media.

5. 8
9
10
11
12
13
Incredible selling potential
THE ZONE
A tween and teen favourite that
combines a high impact attraction,
entertainment and retail experience.
Shell Scheme $600/sqm
Space only $525/sqm
WOOLWORTHS FRESH FOOD DOME
The Dome is home to the iconic District
Exhibit displays and Australia’s finest
and freshest produce. Showgoers
head to the Dome for Australian-made
agricultural produce, including fine
foods, wines, dairy products, tea and
coffee, condiments, confectionery, herbs
and spices, and much more. Note: The
‘Australian-made’ guidelines are in
accordance with ACCC.
Shell Scheme $735/sqm
Space only $600/sqm
HOME, GARDEN LIFESTYLE PAVILION
Adding value to the home both inside
and out, this pavilion showcases
an array of lifestyle products with
everything from decorating and
renovating needs to gardening tools,
cookware, spas and home appliances.
Shell Scheme $740/sqm
Space only $600/sqm
CRAFT CORNER
Located within the Home, Garden
Lifestyle Pavilion, Craft Corner is a
collection of arts, crafts, hand-made
products, jewellery and giftware.
Shell Scheme $740/sqm
Space only $600/sqm
TECH Arena
Featuring the latest and greatest in
gaming and in-home electronics this
brand new pavilion combines a demo
stage and interactive exhibits.
Shell Scheme $740/sqm
Space only $600/sqm
FASHION STYLE PAVILION
Occupying a brand new pavilion
Fashion Style offers a stunning
range of clothing, gorgeous jewellery,
accessories, cosmetics and beauty.
Shell Scheme $690/sqm
Space only $600/sqm
AROUND THE GROUNDS
Outdoor space is available on
Olympic Boulevard, Grand Parade and
Showground Road for promotional vans,
marquees and trailers.
Space only $510/sqm
WORLD BAZAAR
Exotic, unusual and intriguing products
from around the globe combine under
the roof of this pavilion.
Shell Scheme $680/sqm
Space only $600/sqm
KIDS WORLD
Located within the Kids Carnival, this
pavilion retails a diverse range of
products including interactive games,
toys, entertainment and education for
children under 12.
Shell Scheme $680/sqm
STEGGLES POULTRY PAVILION
A showcase of indoor and outdoor
products alongside the Sydney Royal
Poultry Show.
Shell Scheme $275/sqm
SHEEP PAVILION
Showcasing products and accessories
made from wool and natural fibres
alongside interactive exhibits. Contact
the Commercial Exhibitions Team for price
details.
OUTBACK CORNER
A collection of country clothing,
accessories and saddler equipment.
Contact the Commercial Exhibitions Team
for price details.
SPORTS ADVENTURE
Home to sporting associations, clubs and
products, Sports Adventure is a hive of
activity and interaction.
Space only $490/sqm
Please Note:
Prices include GST
Shell Schemes are a minimum 9sqm
Space only is a minimum 18sqm (excludes
outdoor sites)
If allocated a corner site, an additional charge
of $700 for each corner will be charged
Correct as at July 2014. Please note that this
map is subject to alteration for the 2014 Show.
1
2
4
5
6
7
Sydney Showground
SYDNEY OLYMPIC PARK
Main
Arena
Members’ Stand
Pony Rides
Sports
Adventure
Big Screen
Domestic
Animals
OlympicBoulevard
Olympic
Boulevard
Kevin Coombes Avenue
Nor thern Rivers Avenue
HawkesburyStreet
New England Avenue
Murray Rose Avenue
OranaParade
ShowgroundRoad
Riverina Ave
Macar thur St
Barrier St
DarlingSt
BarwonAve
MacquarieSt
Clarence Ave
Marjorie Jackson Pky
NewellSt
GwydirSt
Manning St
Hunter St
Illawarra St
CumberlandSt
ShoalhavenSt
MonaroSt
Dawn Fraser Avenue
AustraliaAvenueAustraliaAvenue
Channel 9 Grand Parade
ANZ Stadium
Channel 9
Woodchop
Stadium
Dog Judging Lawn
Tech Centre Showbag
Hall
Fashion
Style
Arts
Crafts
Big Top
Amphitheatre
Coca-Cola
Carnival
Kids
Carnival
Woolworths
Fresh Food Dome
Allphones Arena
PLAZA PUBLIC ENTRY
BOULEVARD
PUBLIC ENTRY
CARNIVAL
PUBLIC ENTRY
Exhibitor Entry
VIP, Members’
Exhibitor
Entry
Show Reception
Olympic Park Railway Station
RAS Admin

Horse
Marshalling
Area
Horse
Exercise
Area
Schmidt
Arena
Arizona Steak,
Seafood
Saloon
Flower
Garden
Cattle Judging
Lawn
Cattleman’s Bar
Sheep
Shearing
Super Slide
Alpaca
Showcase
Steggles
Poultry
Pavilion
Davidson
Plaza
Kids
World
World
Bazaar
Outback Corner
Working
Dairy
P1 CAR PARK
P8 CAR PARK
TAXI RANK LOCATED
ON HERB ELLIOT AVE
P3 4 CAR PARK

MAIN BUS
TERMINAL
TheZone
Food
Farm
Home Garden
Lifestyle
Bonnie
Yard Dogs
District Exhibits
R.M.Williams
The Stables
Milking
Barn
Pat A
Pig
CWA Tea Room Fresh 2 Go
Farmyard
Nursery
BUS TERMINAL
COACH PICK UP
DROP OFF
Hollywood
Horrors
 P5 CAR PARK
The
Park
Show Radio
107.9 FM
Corporate
Skydeck Suites
Supercoat Flyball
Challenge
2
1
2
12
6
9
1
10
8
7
11 13
3
8 2 014 S y dne y roya l E aster S how C o m m e r c i a l E x h i b i t o r P r o sp e c t u s 9
Craft Corner
Home Garden
Lifestyle
Tech Arena
4
3
5

6. 2 014 S y d n e y r oya l E a s t e r S h o w C o m m e r c i a l E x h i b i t o r P r o s p e c t u s 1110
“It was a great year
for the FootyMan
at the 2013 Sydney
Royal Easter Show.
We experienced
fantastic growth
in sales and an
increase of foot
traffic. Thank you
once again.
”Spiros Kandilas
The FootyMan
Sports Adventure
Tickets and Passes
•• Exhibitor admission passes are included
in the Licence fee.These passes include
free public transport
•• The number of passes issued is
calculated on the space allocated
•• Additional passes may be purchased at
a reduced rate
Storage
There is no onsite storage available.
Exhibitors should either arrange for offsite
storage or make provisions on their stand
for storage space.
Accommodation
Sydney Olympic Park accommodation is
available via
www.sydneyolympicparkhotels.com.au
Payment
A Letter of Offer from the RAS of NSW
will advise you of your successful
application. Upon accepting this offer,
a non-refundable deposit of 35% on
the total value of your site is due within
14 days of issue.A Show Licence and the
further 65% invoice will be issued upon
receipt of acceptance of the Letter of
Offer and deposit.Your Show Licence
and full payment for exhibition space at
the Show will be required no later than
17 January 2014 or by the date specified
in the Licence, or within seven days of the
confirmation of the site offer if this occurs
after 17 January 2014.
Insurance
Handing out food and/or beverage
samples, cosmetics or any other items
in contact with the general public will
require the exhibitor to provide their
own insurance.
Those exhibitors and other exhibitors
as the RAS may require, must have
their policy with an insurer approved
by the Australian Prudential Regulatory
Authority (APRA).The latest list of APRA
approved insurers can be found on
www.apra.gov.au under the ‘General
Insurance’ link.
All exhibitors who have people working
for them, or volunteers including family
members working without pay, must
under NSW legislation, have either
Workers Compensation Insurance or
Volunteers Personal Accident Insurance.
Evidence of this cover will be required
before you are allowed onsite.
Shell Scheme
A Shell Scheme includes carpeted floor
space, walls, fascia board bearing your
company name and two spotlights per
3m x 3m stand.The minimum size
available is 9 sqm.
Space Only
Space Only consists of bare floor space,
which is best suited to companies who
wish to build their own exhibition stand.
Space Only exhibits must provide their
own flooring, walls and lighting.The
minimum size space available is 18 sqm.
NB: Shell Scheme from neighbouring
exhibits can not be used for display
purposes or rigging.The RAS recommends
the use of professional stand designers
and construction specialists. RAS preferred
suppliers are available to assist. If you are
interested in their details please contact
the Commercial Exhibitions Team on 02
9704 1368 or exhibitions@rasnsw.com.au
Corners
If allocated a corner site,an additional cost
of $700 for each corner will be charged.
Minimum Standards for Stands
Your display should include the following
elements:
•• Be of a professional, high standard
•• Demonstrate creativity and innovation.
Think about bringing your products and
services to life with props and staff in
uniform
•• Professional signage
•• Engage, educate and entertain
•• Usable space is as per Licensed area
Staff
It is important that staff on the stand
are engaging, have knowledge of the
product, display good customer service
skills and present well.
Operating Hours
•• Pavilions are open to the public from
9.30am to 8.30pm.The Steggles Poultry
Pavilion and Sheep Pavilion close at 7pm.
•• It is a condition of your Sydney Royal
Easter Show Licence that your stand be
staffed at all times during the operational
hours of the pavilion
•• The RAS, acting reasonably, may at its final
discretion change operating hours without
incurring any liability to the exhibitor
Operational Services
Site services such as electrical, water,
waste and gas are an additional cost
to the Licence fee. Details of costs
associated with service connection and
usage can be provided upon request by
contacting 02 9704 1368.
Access and Parking
•• All exhibitors are allocated ONE delivery
pass for the period of the Show.Additional
passes can be purchased
•• There is no parking on the Showground
site for Licensees during the Show
•• Parking within the Sydney Olympic Park
precinct is limited. Patrons and exhibitors
are encouraged to use the extensive
public transport system operating during
the Show period
What else should I know?
Shell Scheme Space Only

7. 2 014 S y d n e y r oya l E a s t e r S h o w C o m m e r c i a l E x h i b i t o r P r o s p e c t u s 1312
1. ● Returning Exhibit ● New Exhibit
2. Details (Please Print)
Title (Mr/Mrs/Ms/Miss)
Name
Company Name (include Pty Ltd)
Trading Name
ABN (must match your Company Name)
Street Address
Suburb State Postcode
Postal Address
Suburb State Postcode
Tel Fax
Mobile
Email
Web Address
3. Products
Please attach your proposed product list, including prices.
In accordance with ACCC definitions/guidelines, are your products:
● Made In Australia ● Product of Australia ● Imported
Will you be selling a ‘Promotional Bag’? ● YES ● NO
If yes, please contact our office for more information.
Please submit a sample of the bag and its contents with your application.
Please submit a schedule of any special appearances or activities associated with your stand.
4. Pavilion Preference
● The Zone
● Woolworths Fresh Food Dome
● Home, Garden Lifestyle
● Craft Corner
● Tech Arena
● Fashion Style
● Around the grounds
● World Bazaar
● Kids World
● Steggles Poultry Pavilion
● Sheep Pavilion
● Outback Corner
● Sports Adventure
Application form
2014 Sydney Royal Easter Show Commercial Exhibit Expression of Interest
Sydney Showground, Sydney Olympic Park, 10 April – 23 April 2014
Sending your application
Please review the following instructions
carefully. Incomplete applications will
not be accepted. If your application is
successful, you will receive a Letter of Offer
which you must return with the required
deposit within 14 days of issue.You will
then be issued with a Sydney Royal Easter
Show Licence.
Assessment Criteria
The RAS uses the following criteria to
select commercial exhibits for the Show.
Your application should be based on the
following:
1. Products and services
Your product or service should comprise
the following:
•• Fit within the concept theme of the
pavilion or area you are applying for
•• Be of interest to Show visitors
•• Be of a high standard and represent
value for money for Show visitors
•• Complement other exhibitors in the
pavilion and at the Show
•• Be in line with relevant industry guidelines
and legislations
2. Stand Design and Appeal
•• Is the stand design functional and
practical to the public?
•• Is the stand themed?
•• Is the stand educational and informative?
•• Is it interactive?
•• Does it provide the visitor with an
experience not readily available at every
stand?
3. Past Performance
The RAS recognises past performance
at previous Shows.When considering
previous exhibits, preference will be
given to those applicants who have fully
complied with the terms and conditions
of their Sydney Royal Easter Show Licence
and who meet the above mentioned
Assessment Criteria.
4. Credit History
You will be assessed on your credit history
with the RAS.
2014 Sydney Royal Easter Show
1. Tear out or print the two-sided
application.All questions must be
answered completely.
2. The list of products and/or services you
plan to sell must be specific.Words such
as ‘accessories’ and ‘related products’
are not acceptable.This list will form the
basis of your Licence agreement, your
permitted use and limit the products you
are permitted to sell.
3. The stand design submitted with this
application must be the proposed
stand design for the 2014 Sydney Royal
Easter Show.This must be either a photo
or professional artistic impression and
include signage.
What to Include
Please ensure all information is enclosed,
as incomplete applications will not
be considered for site allocation.All
‘Expressions of Interest’ must include the
following information:
•• A covering letter addressing the
Assessment Criteria
•• Comprehensive stand design.This must
be an artist impression or photograph of
the stand you will be displaying at the
Show and must be supplied regardless of
how long you have been an exhibitor with
the Sydney Royal Easter Show. Space only
exhibitors must supply stand perspectives
•• A detailed product and price list
•• A brochure of your product or service
•• A sample of a ‘promotional bag’, if
applicable. Policy is available on request,
please call 02 9704 1470
•• A fully completed Application Form
including an ABN
Returning Your Application
Sydney Royal Easter Show
Commercial Exhibitions Team
Royal Agricultural Society of NSW
Locked Bag 4317
Sydney Olympic Park NSW 2127
If there is anything we can do to assist
you in preparing your application please
contact the Exhibitions Team
on 02 9704 1470
or exhibitions@eastershow.com.au
Important dates
Letter of offer October 2013
35% deposit due November 2013
Show License December 2013
Site and Service fees due 17 January 2014
Exhibitor Bump-In
– Space only 31 March 2014
– Shell Scheme 7 April 2014
Sydney Royal Easter Show 10 April – 23 April 2014
Exhibitor Bump-Out 24 April 2014

8. 2 014 S y d n e y r oya l E a s t e r S h o w C o m m e r c i a l E x h i b i t o r P r o s p e c t u s 1514
5. Space preferences and services
Will your stand be shell scheme? ● Yes ● No
(Includes carpeted floor space, wall, a fascia board bearing your
‑company name, and two spotlights per 3m x 3m space. Minimum size 9 sqm)
Fascia: please write the name you wish to see on your fascia board
■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■
OR
Will your stand be floor space only? (Minimum size 18 sqm) ● Yes ● No
Space Preference
Length of stand (frontage) x Width of stand (depth)
Option 1 ________________________ metres frontage x –––––––––––––––––––––metres depth
Option 2 ________________________ metres frontage x –––––––––––––––––––––metres depth
Option 3 ________________________ metres frontage x –––––––––––––––––––––metres depth
If you are exhibiting food products:
a. will you be sampling food products? ● Yes ● No
b. will you be sampling liquor? ● Yes ● No
c. will you require a sink or basin? ● Yes ● No
Disclaimer: The Royal Agricultural Society of NSW, while making every endeavour,
cannot guarantee that requested space will be available.
6. Stand design
Please attach a photograph or professional artist impression of proposed stand design.
Please note that this design represents the final design of your stand, unless discussed otherwise.
Will your stand involve towers or structures more than 2.4 metres high? ● Yes ● No
NB: Standard sites are 2.4m high
Conditions
•• This document does not constitute an offer but is issued only to invite proposals
•• The RAS reserves the right to conduct a credit reference check on the applicant and the RAS reserves the right
to decline the application if it deems that the reference check is not acceptable
•• The RAS reserves the right to reject any proposal on whatever grounds it deems acceptable at its entire
discretion. No correspondence will be entered into in respect to a declined proposal
•• The RAS does not provide exclusivity to any exhibitor or potential exhibitor
Signature of applicant Date
Applications should be returned to:
Sydney Royal Easter Show Commercial Exhibitions Team
Royal Agricultural Society of NSW
Locked Bag 4317 Sydney Olympic Park NSW 2127
For further details contact (02) 9704 1470
Application form (continued)
The RAS reserves the right to reject
any applications with the decision
being final. No correspondence
will be entered into in respect to
any unsuccessful application.
Payment
If payment is not received by the
due date or within fourteen days
of the Licence issue date, the
Show Licence may at any time
thereafter be cancelled by notice
in writing by the RAS to such an
exhibitor. In such an event all rental
previously paid shall be forfeited
and the exhibitor shall have no
claim under the Show Licence,
but such cancellation shall not
prejudice any antecedent rights
or claims by the RAS against such
an exhibitor.
Exhibitors Must Comply
With Each Of The
Following:
•• Sign a Licence Agreement with
the RAS and adhere to the terms
and conditions contained in this
Licence and the 2014 Sydney
Royal Easter Show Event Manual
•• Comply at all times with the
provisions of the Work Health
and Safety Legislation and fire
regulations
•• Have proper workers
compensation insurance, have
paid all workers compensation
premiums associated with the
work performed, checked that
their subcontractors are classified
in the correct industry, have
declared an appropriate amount
of wages for their insurance cover
and have signed a statement
that all workers compensation
premiums applicable for that work
have been paid
•• Operate within their Licensed
space at all times and are not
permitted to encroach on space
outside the Licensed area
•• Ensure their stand is staffed for the
operational hours of each of the
14 days of the Show
•• Obtain written permission from the
RAS to distribute promotional bags
from their stand
•• Submit promotional bags
and proposed contents for
inspection.The bag and its
contents must meet all state and
Federal Statutory Regulations
and Guidelines as applied to
Showbags
•• Ensure the contents of a
promotional bag are directly
related to the products the
exhibitor is marketing from their
stand
Exhibitors Must Not
Undertake Any Of The
Following Actions:
•• Sublet, assign or grant any Licence
or in any way part with, divide or
allocate any portion of space
allocated to them to any other
company, sole trader or third party
•• Use the term ‘Showbag’. Showbags
are only permitted to be sold by
tenured Showbag operators that
are Licensed to do so
•• Pack the contents of the
promotional bag onsite
•• Distribute or display any circulars,
advertising, or photographic
matter relating to any other
company, sole trader or third party
without written consent from the
RAS
•• Distribute any handbills, printed
matter or any other material for
their company or business from
any location on the Showground
except from within the boundaries
of their own stand(s)
•• Give away stickers of any
description
•• Sell or promote any ‘bingo’, instant
money or similar type of ticket at
any time
•• Have fundraising coin collection
tins on their stand
•• Give away or sell inflated balloons
unless Licensed to do so
•• Sell or promote any product/
service, which has not been
approved by the RAS under the
definition of Permitted Use in the
Licence
•• Increase prices during the Show
period
•• Promote goods, services or
products through misleading
advertising
•• Act unethically or unseemly
towards patrons, other exhibitors
or RAS staff
Please Note The
Following:
•• Failure to comply with these
conditions may result in stand
closure and future exclusion from
exhibiting at the Show
•• The RAS accepts no liability for
any damage to exhibits caused
by loss due to fire, acts of terrorism
or vandalism, water, theft, storms,
strikes, riots or any other cause
whatsoever. Exhibitors are
responsible for their own security
and insurance
•• RAS security arrangements do not
extend to include the surveillance
of the exhibitors’ stands
•• All exhibitors are responsible for
insuring their own goods
•• All exhibitors are responsible
for any personal accident to
themselves, their employees,
contractors or agents whilst on the
Showground
•• All exhibitors must indemnify
the RAS in respect to any claim
made against the RAS in respect
to their activities at the Sydney
Showground
•• All exhibits and temporary
structures at the Showground must
be erected in compliance with
Federal Disability discrimination
Act (DDA) the NSW Anti-
Discrimination Act (ADA) and
the relevant Australian Standards
including AS 1428. Disabled
Access requirements include
compliant ramps, counter height
and full accessibility to the space
•• All erected structures two stories
or more, temporary seating,
structures, tents or fencing,
platforms and stages of any kind
must be inspected and certified
by a structural engineer prior to
occupation with documentation
received by the Exhibitions Team
prior to opening of the Show
Privacy Act Statement
The RAS uses the information
provided by you pursuant to
this Expression of Interest for the
primary purpose of processing,
assessing and determining
the occupancy of space at
Sydney Showground for the
Sydney Royal Easter Show.Any
information given pursuant to
the documents lodged could be
deemed personal information and
accordingly is governed by the
Privacy Legislation.Any information
lodged with the RAS will remain
confidential at all times except for
disclosure which you may have
consented to or which is otherwise
required by law.We may pass your
information onto any Operational
Service Providers or such other
persons the RAS deems helpful in
enabling the successful applicant
to adhere to the Sydney Royal
Easter Show Licence and perform
the Permitted Use.You may request
access to your information and
request that it be corrected at
any time. If you wish to correct or
request access to your information
or elect to stop this information
being passed on as stated above,
please contact the Exhibitions
Executive at the RAS, Locked Bag
4317, Sydney Olympic Park NSW
2127.
Disclaimer
The RAS of NSW makes every
effort to ensure the information
contained in this Commercial
Exhibitor Prospectus is true and
correct at the time of publication
however some information may be
incorrect or may have changed
since publication. Information
regarding Sponsors and/or other
third parties and the respective
pavilion names contained in
this publication are subject to
change or update without notice
from time to time.The RAS of NSW
cannot guarantee and assumes
no legal liability or responsibility
for the accuracy, currency or
completeness of the information.
The fine print

9. Contacts
For more information about becoming
a commercial exhibitor at the 2014
Sydney Royal Easter Show, contact the
Commercial Exhibitions Team.
Phone 02 9704 1470
Email exhibitions@eastershow.com.au
Website www.eastershow.com.au