The document outlines staff rules and regulations for Shadan Women's College of Engineering and Technology. Some key points include: - The college operates Monday to Saturday from 7:30am to 1:30pm, except for notified holidays. Staff must sign in and out daily and abide by leave policies. - Teaching staff have responsibilities like lectures, labs, student assessment. Promotion considers factors like results, feedback, research. - Leave policies address casual leave, medical leave, maternity leave, study leave, and marriage leave. Staff must obtain approvals and provide documentation. - Conduct rules prohibit outside work or gifts. Staff need permission to attend other interviews and maintain confidentiality.

1. SHADAN WOMENS COLLEGE OF ENGINEERING AND TECHNOLOGY
KHAIRATABAD, HYDERABAD – 500004, TELENGANA
STAFF RULES, REGULATIONS & SERVICE CONDITIONS
Applicable to all the employees of
Shadan Women’s College of Engineering and Technology
I. College Administration – General
1. Working Days and Timings
1. The college will function from Monday to Saturday, except second Saturday.
2. The staff member should not leave the work place earlier than the prescribed
working time. If for any unavoidable reasons, one can leave the work place with
prior written permission of the Principal through HoD.
3. The festival and national holidays etc., notified in advance by the Principal shall
be availed by the staff members as holidays.
4. The college will function from 7.30 A.M. to 1.30 P.M.
2. Maintenance of Attendance Register
1. All the teaching staff members shall give the bio metric attendance and sign the
attendance register in the Principal office before their reporting time and end of
their duty time on all working days.
2. All the non-teaching shall sign the attendance register in the Principal office
before their reporting time and end of their duty time on all working days.
3. Non signing of attendance and thump impression on BAS (Biometric Attendance
System) shall be treated as absence unless exempted by the Principal.
4. Absence of the duty without permission from the HoD and the Principal will be
viewed seriously.
3. Late Attendance
1. All the staff members should report to the duty before 7.30 A.M. on all working
days. If the staff member reporting to the duty after 7.30 A.M. is considered as
Late.
2. If the faculty is late for 3 days in a month, one casual leave is deducted from their
respective casual leaves account.

2. 4. On Duty
Certain faculty members are engaged to do their work at outside the college
premises. Their absence will be treated as on duty. The Principal may grant up to the limit
of 10 days per semester to the teaching staff in connection with the following:-
a. To deliver academic lecturers at a University or a College or an Institution of
University status.
b. To attend the meetings of the bodies of statutory board or meetings of the
Committees constituted by the Govt. or by bodies like the Institutions of
Engineers (India).
c. To inspect academic institutions attached to the University.
d. To attend an academic conference, symposium, workshops, spot valuation,
External / observer work or any other work related with University.
The same will be sanctioned only if the concerned staff produces the
appointment orders before availing and attendance certificate should be produced
after availing the leave.
Note:
Limiting the OD leave will be based on the specific nature and importance of
the duty responsibility as decided by the Principal. Priority will be given to the
college duty responsibilities.
5. Resignation / Termination
1. A staff member while joining the institution shall submit the joining report and
undertaking to obey the service conditions and rules of the college which will
change time to time.
2. The staff member shall be relieved only at the end of the academic year. If he/she
wants to resign their job in the middle of the academic year or immediately, he/she
has to pay 1 month notice or salary. Therefore, the staff members who are willing to
resign their job should submit their resignation letter a month before.
3. If the Management wants to terminate the services of the staff member, one month
notice shall be given to him/ her by the Management. During the notice period the
staff member is eligible to receive full salary and not eligible to avail any type of
leave.

3. 4. While getting relieved, files, material, documents etc entrusted to him/her shall be
handed over to the person nominated by the HOD with proper acknowledgement.
The staff member shall be relieved from the college only on the production of No
Dues Certificate in the prescribed from.
5. Those staff members who are sponsored by the Management for their higher
studies, it is necessary to serve the institution for a minimum period of three years
after the completion of the course otherwise he / she has to pay six months’ salary
as penalty before getting relieved.
II. College Administration - Academic
1. Appointing Authority
All appointments of the faculty and staff members of the college shall be made by
the Principal, subject to the approval of Management.
2. Recruitment Policies
1. The Head of the department works out the need of required faculty.
2. Whenever there is a vacancy in the department, the proposal for approval of
vacancies is sent to the management through Principal.
3. Once the approval is obtained, advertisements are released in leading newspapers
requesting the eligible candidates as per AICTE /JNTUH norms to apply within a
given time limit.
4. The application is shortlisted based on the number of vacancies and the minimum
qualifications, as per AICTE/JNTUH Norms the candidates are called for interview.
5. A list of selected candidates is prepared as per the requirement of the individual
departments.
6. The Selection Committee panel comprises of University Nominee, Subject Expert,
Principal, and HODs of the respective department. Selection Committee Minutes
should also be prepared.
3. Promotion Policies
1. At the end of the academic year, the self-appraisal form is filled in by all faculty
members, which is reviewed by the head of the department and then submitted to
the Management through Principal.
2. The faculty is assessed based on the JNTUH results produced in the subjects handled
by them, the feedback received from students, workshops, paper presentation in

4. International / National conferences, paper publications in the National
/International journals, projects guided, self-upgraded activities and the faculty’s
involvement and contribution in student/ department/ institution level activities.
4. Workload
As per the University norms the institution should fulfill minimum number of
teaching days per semester. Workload of a teacher should be as per the AICTE norms. Two
tutorial hours / two laboratory hours will be counted as one teaching hour. All the
Teaching, Non-Teaching and Administrative staff should be present in the institution
during the working hours.
5. Job Responsibility
a. Teaching
b. Laboratory Instructions
c. Students assessment and evaluation
d. Assisting in consulting and R & D services
e. Developing resources materials and laboratory development
f. Assisting in departmental administration
g. Conduct of examinations / Examination related works
h. Any other work assigned by the superiors
6. Retirement
1. The age of retirement of teaching faculty member shall be as per AICTE/JNTUH
Norms.
2. The age of retirement of the other non-teaching staff shall be as per the state
government rules or as per the decision of the Management.
7. Use of Mobile Phone
Both teaching and non-teaching staff members are permitted to use their mobile
phones in their respective seating places. They are not permitted to bring or use their
mobile phones in places like class rooms, laboratories, seminar halls, library, corridor,
Director / Secretary room, Principal Chamber and during meeting / functions.
III. Conduct Rules for Teaching & Non Teaching Staff
1. The staff members shall not engage themselves either directly or indirectly in
conduct of any business, trade, running of educational institution, part time job in
other concern etc.

5. 2. The staff members shall not involve themselves in activities not related to their
work, during working hours. The habit of reading irrelevant magazines, papers,
books etc. during working hours shall be avoided.
3. The staff members are strongly encouraged to participate in consultancy projects
with the permission of the Management subject to the conditions prescribed by the
management.
4. The staff members are prohibited from accepting valuable gifts in any form from the
students/ parents / companies having business transactions with the college.
5. The staff members shall not interfere in any matter which is not connected to their
job requirement.
6. The staff members are supposed not to attend any interview during the tenure of
their service. If any staff members wish to apply / attend the interview to the other
institutions for the job should get prior permission from the Principal and the
Management.
7. The details of student feedback forms and performance appraisal reports given by
the superiors shall be treated as confidential.
8. Any breach / violation of any of the above Code of Conduct (CoC) by the staff or any
other act by him / her which is prejudicial against the interests of the institution will
make him / her liable to disciplinary proceedings and punishment on enquiry and
proof.
9. Both Teaching and Non-Teaching staff are liable to be transferred from one
department to another department depending on the need and suitability of the
cadre by the Management.
IV. Leave Benefits
The staff members are entitled to the following
1. Casual Leave
Casual leave is meant for casual purpose or sudden necessity and is not subject to
any specific rules. However, any absence from duty should be informed to the “Leave
Sanctioning Authority” as early as possible whenever an employee wishes to avail casual
leave to meet an urgent necessity. The “Leave sanctioning Authority” for all the staff is the
Principal. HOD’s are expected to maintain up to date record of casual leaves taken by all the

6. staff under them. The principal will maintain a similar record for all HOD’s in his office. The
eligibility rules are:
1. Totally 15 days are eligible as Casual Leave in a calendar year of service.
2. Proportionate Casual Leave is granted for new staff during the first year of their
services. Casual Leave can be availed for half–a–day also.
3. Casual leave cannot be combined with vacation leave.
4. The Casual Leave can be prefixed or suffixed with Saturday, Sunday and other public
holidays but should not be used both prefixed and suffixed.
5. Casual Leave should not be granted for more than 2 days at any point of time.
Unavoidable circumstances will be considered case to case basis.
2. Permission
Two one hour permission per month is permitted by the Principal for the urgent
work (7.30 A.M. to 8.30 A.M. or 12.30 P.M. to 1.30 P.M).
The permission letter should be submitted in advance or immediately after availing
the permission to the Principal through HOD. If the faculty member is not submitted the
permission letter after availing, it shall be considered as half-a-day leave.
3. Vacation Leave
Vacation is the period of rest from the regular work with salary and it is applicable
to all staff members of Teaching and Non-Teaching. Vacation period as per JNTUH Norms is
30 days in one academic year. The guidelines for Vacation, based on station experience, are
as follows:
a. < 6 months : Not Eligible
b. > 6 months but < One year : Proportionate Basis
c. > One year : Full Vacation
4. Medical Leave
A faculty member, who has been granted medical leave, shall be required to produce
a medical certificate. Leave should always be applied for and sanctioned before it is taken,
except in cases of emergency and for satisfactory reasons. The medical leave can avail only
after completion of one year probation period.
5. Compensation Leave
All staffs are eligible to avail the compensation leave. If a staff is assigned to do some
official work on holidays or beyond normal working hours inside / outside the college

7. premises for a full duration of a day, he/she may be permitted to avail compensation leave
on some other working day (within a month). The conditions are:
1. This is subject to specific approval given by the Principal of the college in advance,
on the recommendation of HODs, citing the nature of work and other details.
2. No compensation leave is granted for staff engaged on University exam duty (paid
duty) and for taking any special classes etc.
6. Maternity Leave
This special leave may be granted to a women staff member for three months of
which 30 days with pay and 60 days without pay, maximum twice in their service from the
date of its commencement. The eligibility for availing this leave with pay is after
completion of the one year probation period. Maternity Leave shall not be deducted in the
casual leave account.
Maternity Leave may also be granted in case of miscarriage including abortion,
subject to the condition that the leave applied for does not exceed two weeks and the
application for leave is supported by medical certificate from the authorized medical
attendant. This will not be granted more than twice in the total service. Maternity Leave
may not be combined with leave of any other kind except Casual Leave.
7. Study Leave
1. Study leave to employees of the College will be sanctioned by the Principal subject
to the approval from the Director and Chairman.
2. A faculty member can avail leave for study (with loss of pay) and his/her will be
required to give an undertaking for at least three years to serve the college after his
return from leave.
3. The employee, who availed study leave, must submit a consolidated report on his
study and achievements when return from leave.
4. Not more than 20% of the staff in a department may be granted any leave at a time.
The number of teachers, who have been granted study leave, should also not exceed
2 at a time from each department.
8. Marriage Leave
Faculty members can also avail Marriage Leave from their Vacation Leave on credit
for a maximum of 15 days.