This document provides guidelines for student organizations to apply for sponsorship from Life Skills Development (LSD) for events and activities. It outlines the sponsorship criteria, including that events must be open to all students and cannot be used for fundraising. It also provides details on transportation and other subsidies available for on-campus and off-campus events. A table lists reference amounts for cash reimbursement and publicity based on event size and types. The guidelines encourage external sponsorship and list terms and conditions for working with external sponsors. It also covers sponsorship for university representations at national and international events.

1. SPONSORSHIP GUIDELINE FOR STUDENT ORGANISATIONS
Life Skills Development (LSD) provides opportunities for students to develop their interpersonal and
intrapersonal skills by pioneering a variety of initiatives that promotes experiential learning.
Life Skills Development (LSD) provides sponsorship funding (in-cash and in-kind) to support events /
projects that enriches the student’s life. The allocation criteria must abide by the following:
 The event must be open to all students.
 Events that are used as fundraisers are not eligible for sponsorship.
 Non-Political and / or religious towards a sensitive point of view
 The event does not infringe on the University policies, the Code of Conduct, Data Protection
Act and Act 555.
 Taylor’s University/ INTELLECT/ Life Skills Development/ Shine Award Centre logos must be
included in all event publicity materials.
 Events Proposal, Attendance and Post-Events Reports must be provided for sponsorship
engagement.
Disclaimer:
This guideline is to be used for general references and is subject to changes. The actual sponsored
amount may vary according to events and is subject to the final approval of the Department’s
Manager on a case-by-case basis.

2. 2 SPONSORSHIP GUIDELINE FOR TAYLOR’S UNIVERSTIY’S STUDENT ORGANISATIONS
SPONSORSHIP GUIDELINE FOR STUDENT ORGANISATION ACTIVITIES AND EVENTS
This Guideline serves as a reference point to ensure that the student’s events are supported adequately
by LSD. It is applicable to all Clubs and Societies activities and events. The funding provided will
cover the basic events infrastructure, however students are encouraged to solicit other sponsors, and /
or collaborate with other corporate organisations for the said event.
EXTERNAL EVENTS
TRANSPORTATION
1. Criteria: Minimum pax required: 20 students
2. LSD will subsidise bus transportation fee should a bus be required to ferry the students to a venue
outside of the University. Students will need to pay:
 Local (Within KL and Klang Valley): RM10 per pax (within the same day)
 Outstation (All other states within Peninsular M’sia): RM30 per pax, per trip, per destination
 Singapore: RM50 per pax, per day/destination
3. The balance will be subsidized by LSD.
PETROL AND TOLL CLAIMS FOR COMMITTEE MEMBERS
1. LSD will cover petrol and toll claims for Committee Members who need to travel around for
Logistic arrangements.
2. Vehicle Mileage: RM0.50 / km with the proof of distance via Google Map and full
reimbursement of toll with proof of receipt (for easier facilitation of reimbursement, students are
encouraged to use cash and not Touch N Go / Smart Tag). Reimbursement of transportation cost
is only applicable for carpooling.
3. Maximum Claim is RM50 with Proof of Receipt.

3. 3 SPONSORSHIP GUIDELINE FOR TAYLOR’S UNIVERSTIY’S STUDENT ORGANISATIONS
INTERNAL EVENTS
VALUES OF SPONSORSHIP
Venue Rental
The University space rental fee is sponsored by LSD.
Cleaners, Audio-Visual Support, Logistic Support (FM)
The cost of engaging these services are sponsored by LSD.
*excluding the cost of engaging external companies.
Publicity
Banner
Cost per unit: RM100
Size: 46” x 192”
Location: Overhead Bridge, Level 1, Block C / D / E
Bunting
Cost per unit: RM50
Size: 2ft x 6ft
E-Info
Student Portal, FB, refer to the Publicity and Promotion Guidelines
Souvenir
Students Organisations are encouraged to find a suitable token of appreciation for their speakers. The
amount should not exceed the sponsorship amount stated in the ‘Table of Reference for Sponsorship’
below. Should the amount exceed, the Student Organisations are expected to cover the additional cost.
Cash Reimbursement for Claimable Items includes:
1. Event Collaterals eg. Booklet, Tickets etc
2. Food & Beverage
3. Event’s Decoration
4. Event’s Publicity eg. Flyers, Hand-Outs, Posters etc
5. Water Bottles bearing the TU Logo
All Claims are to be supported with Proof of Purchase and reimbursements are strictly by receipts.

4. 4 SPONSORSHIP GUIDELINE FOR TAYLOR’S UNIVERSTIY’S STUDENT ORGANISATIONS
TABLE OF REFERENCE FOR SPONSORSHIP (EVENT)
Nature of Event Event (Without VIPs) Event (With VIPs)
Less than 50-pax
Cash Reimbursement RM30 RM100
Publicity E-Info 1x Bunting
51 to 100-pax
Cash Reimbursement RM50 RM200
Publicity E-Info 2x Bunting, 1x Banner
101 to 150-pax
Cash Reimbursement RM100 RM300
Publicity E-Info 3x Bunting, 1x Banner
151 to 200-pax
Cash Reimbursement RM150 RM400
Publicity E-Info 4x Bunting, 1x Banner
More than 200-pax
Cash Reimbursement RM200 RM500
Publicity E-Info 5x Bunting, 1x Banner
Definition of VIPs: External Dignitaries, MOE or Corporate Figure (Not applicable for Internal Parties).

5. 5 SPONSORSHIP GUIDELINE FOR TAYLOR’S UNIVERSTIY’S STUDENT ORGANISATIONS
TABLE OF REFERENCE FOR SPONSORSHIP (SPEAKERS)
Nature of Event TALK WORKSHOP
Less than 50-pax
Souvenirs (per unit) RM 30 RM40
51 to 100-pax
Souvenirs (per unit) RM40 RM50
101 to 150-pax
Souvenirs (per unit) RM 50 RM 60
151 to 200-pax
Souvenirs (per unit) RM60 RM70
More than 200-pax
Souvenirs (per unit) RM70 RM80
Definition:
A Talk is defined as an event whereby the speaker conveys what he/she wants to say that is typically in the
format of a Lecture.
Example: The iLEAD Conferences, An Evening with Tony Meloto, Effects of Water Pollution to Marine Wildlife
by Dr Azhar
A Workshop is defined as an event whereby participants are able to work together to demonstrate an idea,
engage in a discussion or involves the application of technical skills.
Example: Latte Art Workshop, Hosting 101

6. 6 SPONSORSHIP GUIDELINE FOR TAYLOR’S UNIVERSTIY’S STUDENT ORGANISATIONS
EXTERNAL SPONSORSHIP
Student Organisations are highly encouraged to seek sponsorship from external parties when organising an
events to:
1. Alleviate the cost of the events especially to break-even
2. Increase branding and publicity for the events
3. To bring the events to a higher scale
TERMS AND CONDITIONS
1. If the sponsoring company wishes to partner with the Student Organisation to promote their CSR
activities within campus grounds, it must be conducted in conjunction with the Student Organisation
event on the same day(s).
2. Student Organisations must obtain the approval from the Advisor before confirming any participation
from sponsoring companies.
3. Student Organisations must not be associated or seek sponsorship from any organisation that is related
to Alcohol, Lottery, Gambling, Cigarette, Night Entertainment and any other related brands or products
that is not in-line with the image and reputation of the University. Students are required to seek the
clearance from their respective Advisor prior to accepting the sponsorship from third parties, be it in-
cash or in-kind.
4. Companies can promote their CSR activities that are beneficial and adds value to the Student
Organisation event.
5. The sponsoring companies must be registered legally as a recognised business entity. Selling of
products / services or collection of personal information is strictly prohibited at all times.
6. Student Organisations are required to submit the full listing of confirmed sponsors prior to securing
LSD’s support for logistic arrangements.
7. Student Organisations are liable to ensure that the booth arrangements are made accordingly to support
their sponsors and be held responsible to follow-up on the logistic arrangements for the booth setup and
any other requirements needed to ensure the success of the events.
8. All cheque are to be addressed to: Taylor’s University Sdn Bhd
9. For Internet Banking & Telegraphic Transfer:
Payable to: “TAYLOR’S UNIVERSITY SDN BHD”
Bank Name: OCBC Bank (Malaysia) Berhad
Account No: 701-130855-6
Bank Address: Ground Floor, KL Main Branch,
Jalan Tun Perak,
50050 Kuala Lumpur,
Malaysia
Swift Code: OCBCMYKLXXX

7. 7 SPONSORSHIP GUIDELINE FOR TAYLOR’S UNIVERSTIY’S STUDENT ORGANISATIONS
10. Internet Banking & Telegraphic Transfers must be accompanied with a receipt of transfer for all
transactions.
11. The receipts of payment will be issued once the payment is made to Taylor’s University Sdn Bhd
12. External Sponsorship in funds will be subjected to GST. Therefore, all contributions received from
external sponsors will be inclusive of GST that will be deducted when the cheque/cash has been banked
in.
Example: Agent of Tech Club has requested a sponsorship of RM 1,000.00 from Company A.
The actual money received by Agent of Tech will be RM 940.00 as RM 60.00 (6% of the
requested amount) will be deducted from the Finance Department for GST.
13. Student Organisations must clearly state that the amount requested is inclusive of the GST applicable to
the company in their Sponsorship Letter or Proposal Letter.
14. GST only applies when the sponsor receives clearly identifiable benefits in return, either in terms of
advertising and publicity.
15. GST is only applicable to sponsorship that is more than RM 500.
SPONSORSHIP FOR UNIVERSITY REPRESENTATION
1. All students who represent Taylor’s University on a National & International Level in an event
may submit a proposal to request for sponsorship.
2. The proposal must include the following :-
a. Full Name
b. Student ID
c. Student Organisation
d. Position in Student Organisation
e. Name of Event
f. Event Description
g. Purpose of Attending the Event (Personal)
h. Significance of Attending the Event to Student Organisation
i. Learning Objectives
j. Goals & KPI
k. Estimated Budget to represent the Event with Supporting Evidence
l. Requested Sponsored Amount
3. Upon returning, the Student must produce the following :-
a. Reflection Report
b. Photographs
c. Learning Outcome
4. Proof of receipt must be produced for reimbursement.
5. The approval and amount of sponsorship will vary on a case to case basis and is subject to
approval.
6. All event representations will be reviewed based on the following:-
a. Nature of Event
b. Impact to the University
c. Impact to the respective Student Organisation
7. All applicants will be required to attend a panel interview before the proposal is approved.