This document provides information about an upcoming conference on optimizing global trade compliance efficiency to be held in Rome, Italy on September 19-20, 2018. The conference will address key topics such as updates to US and European export control regulations and systems, managing compliance with US suppliers, navigating multinational procurement, and meeting new technological advances with regulation. Speakers will include representatives from the US, UK, Italian, German, French, Canadian and other governments as well as defense industry companies.

1. www.defence-exports.com
Register online or fax your registration to +44 (0) 870 9090 712 or call +44 (0) 870 9090 711
@SMiGroupDefence
#DefenceExports
Sponsored by
BENEFITS OF ATTENDING:
• NEW FOR 2018: Exclusive panel discussion on US Export Changes
featuring US Department of Commerce, Department of State and
Defense Technology Security Administration
• NEW FOR 2018: Learn how leading representatives at the forefront
of defence trade are combating the threat of cyber intrusion and
export control violations
• Hear practical guidance on how to comply with ITAR and EAR
controls from within and outside the US
• Network with heads of international trade compliance and heads
of export controls from Europe, North America, and the rest of the
world
• With rapid technological advances evident throughout the
defence industry, learn about the latest regulations and controls
chasing this innovation
• New organisations for this year include Nexter, ZTE Corporation,
Honeywell, Rockwell & Fokker
A: Jurisdiction, Classification, and
Licensing; How to Police Your
U.S. Suppliers –
Hosted By: Gary Stanley, President,
Global Legal Services & Edward
Peartree, Group Deputy Head
Export Controls, BAE Systems
B: Managing Export Compliance with
U.S. suppliers: Essential knowledge
on License Exceptions, U.S. Re-Export
Controls, and Catch-All’s
Hosted By: Ms Karen H Nies-Vogel,
Director, Office of Exporter Services, US
Department of Commerce
D: UK MoD ASSC Management
– Exploiting Best Practice and
Information across UK Defence –
Hosted By: Mark Jones,
Waterguard ASSC Compliance
Lead, UK Ministry of Defence
C: New Technology – A bed of Roses
or Increased Anxiety for Today’s
Export Control Practitioners
Hosted By: Warren Bayliss,
Global Head of Export Controls,
Rolls-Royce
PLUS 2 POST-CONFERENCE WORKSHOPS 21ST SEPTEMBER
PLUS 2 PRE-CONFERENCE WORKSHOPS 18TH SEPTEMBER
SMi present their 13th annual conference on…
19th & 20th
SEPT
2018Crowne Plaza St Peter’s Hotel & Spa, Rome, Italy
Optimising Global Trade Compliance Efficiency
BOOK BY APRIL 30TH TO SAVE £400 • BOOK BY MAY 31ST TO SAVE £300 • BOOK BY JUNE 29TH TO SAVE £200
2018 SPEAKERS INCLUDE:
Minister Plenipotentiary Francesco Azzarello, Director,
National Authority- UAMA (Armament Licensing
and Controls), Italian Ministry for Foreign Affairs and
International Cooperation
Matthew Borman, Deputy Assistant Secretary of
Commerce at Bureau of Industry and Security,
US Department of Commerce
Anthony Dearth, Chief of Staff,
U.S. Department of State
Tracy Minnifield, Deputy Director, Licensing Directorate,
Defense Technology Security Administration
Colonel Matthieu Fossat, Deputy Director, Military
Equipment Export Control International, Strategic and
Technological Affairs, French Secretariat- General for
National Defence and Security - Prime Minister’s Services
Chris Chew, Head of Policy, Export Control Joint Unit,
UK Department for International Trade
Holger Beutel, Director, Export Monitoring, Information
Analysis, War Weapons Control, Verification, Outreach,
German Federal Office of Economics and Export
Controls (BAFA)
Christer Ahlström, Director General,
Swedish Inspectorate of Strategic Products
Jan Pawelec, Director, Department of Sensitive Goods
Trading and Technical Safety, Ministry of Foreign Affairs,
Poland
Andre Hermsen, Chief Compliance & Risk Officer,
Fokker GKN
Martin Lensky, Export Compliance Director,
Honeywell Aerospace
Pierfilippo Rossetti, Head of Trade Compliance, Legal,
Corporate Affairs and Compliance, Leonardo
Carmen Fellows, Senior Director, Global Trade
Compliance, Leonardo DRS Technologies
Emily Cromwell, Director, Deloitte
Thomas Mathew, Vice President - Global Trade
Solutions, OCR
Nancy Fischer, Partner, Pillsbury Winthrop Shaw Pitmann LLP
Major (RES.) Martijn Antzoulatos-Borgstein MSc LLM,
Manager Import & Export Compliance EMEA Region,
EMEA Materials & Logistics, Rockwell Automation
David Di Veroli, Contract and Trade Compliance Head,
Nexter
Matt Bell, Chief Compliance Officer, ZTE Corporation
Edward Peartree, Group Deputy Head Export Controls,
BAE Systems
Minister Plenipotentiary Francesco Azzarello, Director,
Plus
FOURWorkshops!

2. Defence Exports
Day One Wednesday, 19th September 2018 www.defence-exports.com
08.30 Registration & Coffee
08.50 Chairman’s Opening Remarks
Gary Stanley, President, Global Legal Services
09.00 HOST NATION OPENING ADDRESS:
Modifications to Italian Export and Import Controls in 2017-18
Minister Plenipotentiary Francesco Azzarello, Director, National
Authority- UAMA (Armament Licensing and Controls),
Italian Ministry for Foreign Affairs and International Cooperation
US CONTROLS AND REGULATIONS
09.30 KEYNOTE ADDRESS:
Update of State Department/DDTC Activities
Mr Anthony Dearth, Chief of Staff, U.S. Department of State
10.00 KEYNOTE ADDRESS:
U.S. Export Control Perspectives from the Department of Commerce
• The ongoing work on export control reform for defence trade
• Continuing to streamline the system
• BIS activities
Matthew Borman, Deputy Assistant Secretary of Commerce at
Bureau of Industry and Security, US Department of Commerce
10.30 Updates to the Wassenaar Arrangement
• Developments to the continued promotion of transparency
and greater responsibility in defence trade
• Work to ensure the prevention of undesirable exports
• Refining and encouraging more user-friendly control lists
• Responding to international security developments, advances
in technology and key market trends
Ambassador Philip Griffiths, Head of Secretariat,
Wassenaar Arrangement
11.00 Intersection of US Export Controls, Foreign Investment and
National Security
• US Legislation on Export Controls and Foreign Investment
• Dealing with emerging technologies and potential unilateral controls
• National security controls – old laws being used in new ways
Nancy Fischer, Partner, Pillsbury Winthrop Shaw Pittman LLP
11.30 Morning Coffee and Networking
12.00 PANEL DISCUSSION:
US Export Changes in 2018 and Beyond
• Current areas of focus for DDTC and BIS
• Impact of the New Presidential Administration
• Possibility of transferring licensing of gun exports from the State
to Commerce department and implications
• Ongoing ECR efforts and munition list categorization
Moderated by Edward Peartree, Group Deputy Head Export
Controls, BAE Systems
Matthew Borman, Deputy Assistant Secretary of Commerce at
Bureau of Industry and Security, US Department of Commerce
Tracy Minnifield, Deputy Director, Licensing Directorate,
Defense Technology Security Administration
Anthony Dearth, Chief of Staff, U.S. Department of State
12.45 Digitalising Compliance
• The intersection of the digital revolution and export controls
• Export compliance risks presented by digital solutions
• Opportunities for export compliance programmes powered by
digital solutions
Emily Cromwell, Director, Deloitte
13.15 Networking Lunch
14.15 Multinational Procurement: Navigating US Regulations
• Compliance regulation as part of the Leonardo group
• Best practices dealing with US suppliers
• Procurement challenges
Carmen Fellows, Senior Director, Global Trade Compliance,
Leonardo DRS Technologies
GOVERNMENT PERSPECTIVES FROM EUROPE
14.45 GOVERNMENT PANEL DISCUSSION:
Similarities and Differences in European Export Control Systems
• Main alignments in regulations with European export controls
• The critical differences between the regulations of the
member states and how this can prove difficult for intra-
community transfers
• Proposed changes and amendments to regulations in the
member states and how this will ensure a more fluid EU systems
• Post shipment verification challenges
• Key trends and best practices to simplify compliance
Colonel Matthieu Fossat, Deputy Director, Military Equipment
Export Control International, Strategic and Technological Affairs,
French Secretariat - General for National Defence and Security -
Prime Minister’s Services
Holger Beutel, Director, Export Monitoring, Information Analysis,
War Weapons Control, Verification, Outreach, German Federal
Office of Economics and Export Controls (BAFA)
Erno Palla Sagues, Technical Advisor, Sub directorate General of
International Trade in Defence Material and Dual Use,
Spanish Secretary of State for Commerce
15.15 Guidance on Trade Compliance and Export Control Laws
• Contract management and document control: current
systems in place
• Nexter’s experience working within the Italian control regime
• Best strategies for maintaining compliance through
exploitation of new technologies
David Di Veroli, Contract and Trade Compliance Head, Nexter
15.45 The UK MoD – How we Approach Export Controls and the ASSC
Service
• A review of the UK MOD’s obligation to be compliant with
Foreign Nation Export Control Regimes;
• UK MOD ASSC Policy – Pan Defence Authority Application;
• The UK “Team Defence” approach;
• The ASSC Service – How we exploit Information to Ensure/
Assure control
Mark Jones, Waterguard Programme ASSC Compliance Lead,
UK Ministry of Defence
16.15 Afternoon Tea
CYBER CONTROLS AND COMPLIANCE PERSPECTIVES
16.45 Future Technology Transfer Challenges for Today’s Export Control
Practitioners
New IT developments present opportunities and threats for
compliance;
• Cloud Computing – Great idea of fraught with danger?
• User id & access controls – Keeping control of who has access
to military controlled technology is an increasing challenge;
• The risks and challenges of offloading and outsourcing; and
• Pace and Simplicity – Getting the biggest bang for your buck
Warren Bayliss, Global Head of Export Controls, Rolls-Royce
17.15 Cyber Risk Management at Fokker GKN
• Experience in cyber risk management and the importance to
export compliance
• Coordination between IT and Compliance divisions for
effective compliance
• Keeping up with DFAR regulatory change
Andre Hermsen, Chief Compliance & Risk Officer, Fokker GKN
17.45 Chair’s Closing Remarks and End of Day One
SPONSORSHIP AND EXHIBITION OPPORTUNITIES
SMi offer sponsorship, exhibition, advertising and branding packages, uniquely tailored to complement your company’s marketing
strategy.Prime networking opportunities exist to entertain, enhance and expand your client base within the context of an independent
discussion specific to your industry. Should you wish to join the increasing number of companies benefiting from sponsoring our
conferences please call: Sadia Malick, Director, on +44 (0)20 7827 6748 or email smalick@smi-online.co.uk
SPONSORED BY
Register online at www.defence-exports.com
“Very well organised, managed and comprehensive event”
DEFENCE EXPORTS ATTENDEE, 2017
Deloitte Today business faces an increasing set of uncertainties – developing more quickly than ever, in ways that are less and less predictable. We
bring together the experience of tens of thousands of dedicated professionals in independent firms throughout the world collaborate to provide audit,
consulting, financial advisory, risk management, tax, and related services to help you master this risk and uncertainty. www2.deloitte.com/uk/en
OCR Services Inc. Headquartered in the Metropolitan Washington DC area, OCR is the first choice for global trade information solutions. OCR as
a trusted resource widely recognized as an expert for automating international trade compliance processes. OCR’s software is modular, enterprise
strength and Web based that facilitate international trade, reduce the risk inherent in cross-border transactions, and keep clients informed of the ever-
changing regulatory environment. Visit OCR Booth for more details or to set up an online demo to see the capability and distinct features of our solutions.
www.ocr-inc.com
Pillsbury, a dynamic full-service law firm has offices located across the globe to service our clients. Pillsbury’s international trade practice advises clients
on a wide range of topics including export controls, foreign investment and industrial security regulations, anticorruption laws, customs matters, economic
embargoes, international arbitration and anti-dumping and subsidy disputes. www.pillsbury.com

3. Defence Exports
www.defence-exports.com Day Two Thursday, 20th September 2018
08.30 Registration & Coffee
08.50 Chair’s Opening Remarks
Gary Stanley, President, Global Legal Services
09.00 HOST NATION OPENING ADDRESS:
Export Control and Import/Export: Leonardo’s Experience in
Trade Compliance
• The Leonardo Trade Compliance Programme
• Sensitive countries for Leonardo Company
• Trade Compliance as an integrated internal control system
Pierfilippo Rossetti, Head of Trade Compliance, Legal, Corporate
Affairs and Compliance, Leonardo
09.30 KEYNOTE ADDRESS ON BREXIT:
An Opportunity for Trade Control Policy in the UK
• Working to continue robust control enforcement whilst
minimising additional burdens on business
• Ensuring the UK remains compliant with relevant international
obligations
• Sanctions Bill: ensuring the UK has necessary legal powers to
implement sanctions post-Brexit
Chris Chew, Head of Policy, Export Control Joint Unit,
UK Department for International Trade
10.00 Crucial Updates and Developments to Export Controls in Canada
• Export permit assessments – changing requirements
• Amendments to brokering controls
• A partner with US national technology and industrial base
Wendy Gilmour, Director General, Trade Controls Bureau,
Department of Foreign Affairs Canada
10.30 Managing Product Classifications in current trade environment
• OCR will discuss how export classifications and customs HTS
classifications can impact your supply chain, provide updates
on upcoming changes, managing multi-country classifications.
In addition, OCR will provide an update on electronic licensing
systems with US Agencies and insights on screening with
Russian entities on the OFAC and EU trade sanctions lists
Thomas Mathew, Vice President - Global Trade Solutions, OCR
11.00 Morning Coffee
GEO-POLITICAL IMPACT ON DEFENCE TRADE
11.30 Risk Associated to Changes of Policy with Regards to Certain End
Users
• Geo-political impact on defence trade
• Case study: Saudi Arabia
• Ensuring a uniform implementation to the EU Common Position
for a real level-playing field
Rosa Rosanelli, Chief Export Compliance Officer,
AIM Norway, Belgium Engine Center
12.00 PANEL DISCUSSION:
Preparing for BREXT: Industry Preparations for 2019
• Seeking alignments in export control regulations with Europe
and the US
• Parallels and differences in preparations for UK withdrawal
from the EU
• Key trends and best practices to simplify compliance
Warren Bayliss, Global Head of Export Controls,
Rolls-Royce
Laurence Carey, Senior Manager- International Trade
Compliance- EMEA, United Technologies Corporation
12.45 “What’s in Your Toolbox” - A Trade Professional’s Toolbox and the
Best Way to Utilise It”
• What’s in your toolbox as a Trade Practitioner?
• Your company’s product
• Country regulations Company
• Policy Stakeholer input Government input IT/System
• Tools Training Your experience
• Use the tools in your toolbox to Understand Study Improve
Bill Wade, Vice President, Global Trade Compliance,
L-3 Communications Integrated Systems
13.15 Networking Lunch
GOVERNMENT PERSPECTIVES FROM EUROPE CONTINUED
14.15 Roundtable Discussion: Defence Export Compliance Across the
Baltic Region
• How trade controls fit into European and Global regulations
and unique considerations for the Baltic within them
• Doing business in the Baltic – key considerations and
approaches
• Projections for export licensing for 2018 and 2019
• Strengthening controls against non-democratic countries –
latest developments
Jan Pawelec, Director, Department of Sensitive Goods Trading
and Technical Safety, Ministry of Foreign Affairs, Poland
Christer Ahlström, Director General, Swedish Inspectorate of
Strategic Products
Renars Danelsons, Head of Strategic Goods and Export Controls,
Latvian Ministry of Foreign Affairs
14.45 How to Do Business With the US
• Managing US enforcement agencies – key approaches
• Lessons learned from recent experiences
• ZTE’s experience working with US authorities and work to
preempt compliance divergence
• Enforcement of regulations: key approaches taken by ZTE
Matt Bell, Chief Compliance Officer, ZTE Corporation
15.15 Afternoon Tea
MEETING TECHNOLOGICAL ADVANCES WITH REGULATION
15.45 FMS, Export Control Reform, and the Supply Chain
• FMS: What – Why – How?
• ECR in relation to FMS
• Effects in the Supply Chain
• Closure
Major (RES.) Martijn Antzoulatos-Borgstein MSc LLM, Manager
Import & Export Compliance EMEA Region, EMEA Materials &
Logistics, Rockwell Automation
16.15 Next-Generation Technology: Chasing Innovation to Ensure
Regulation Compliance
• Understanding innovation: How regulators can catch up to
changing technology
• Cyber controls: how will we regulate software?
• Implications industry and government
Martin Lensky, Export Compliance Director,
Honeywell Aerospace
16.45 Chairman’s Closing Remarks and Close of Day Two
MARKETING OPPORTUNITIES
Are you interested in promoting your defence services to a targeted industry sector? SMi offer tailored marketing packages
so that your association/publication can gain access to a global market and key decision makers in the defence market.
Contact: Shannon Cargan, SMi Marketing on +44 (0) 207 827 6138 or email: scargan@smi-online.co.uk
SUPPORTED BY:
Alternatively fax your registration to +44 (0)870 9090 712 or call +44 (0)870 9090 711
“First time attendance at this conference was very impressed”
DEFENCE EXPORTS ATTENDEE, 2017

4. HALF-DAY PRE-CONFERENCE WORKSHOP A | 08.00 - 12.15
Tuesday 18th September Crowne Plaza St Peter’s Hotel & Spa, Rome, Italy
HALF-DAY PRE-CONFERENCE WORKSHOP B | 13.00 - 17.15
Tuesday 18th September Crowne Plaza St Peter’s Hotel & Spa, Rome, Italy
Hosted by:
Ms Karen H Nies-Vogel,
Director, Office of Exporter Services,
US Department of Commerce
Managing Export Compliance with U.S. suppliers: Essential
knowledge on License Exceptions, U.S. Re-Export Controls,
and Catch-All’s
Overview of the workshop:
This half day session will go into details on specific issues related to items subject
to the Export Administration Regulations (EAR). Topics will include, license
exception Strategic Trade Authorization (STA); re-export controls including how
to properly apply de mininis calculations, the U.S. direct product rule, and end
use controls.
Why you should attend?
• Hear, learn and discuss export controls and re-export requirements directly
from Matthew Borman, Deputy Assistant Secretary of Commerce for Export
Administration
• Learn about US export regulations broad jurisdiction and application to most
U.S. origin commodities and technologies
• Understand the critical importance for compliance professionals to stay
current with the latest regulatory changes and their potential organisational
impacts
• Have your specific questions answered directly by U.S. government officials
responsible for administrating the EAR
About the workshop leader:
Mr.BormanservesasDeputyAssistantSecretaryforExportAdministrationwherehe
is responsible for implementing the Bureau of Industry and Security’s (BIS) controls
on the export of commercial, dual-use, and less sensitive military items for national
security, foreign policy, nonproliferation, and short supply reasons. In addition,
he oversees BIS’s programs to ensure that industrial resources are available to
meet national and economic security requirements, BIS’s implementation of the
Chemical Weapons Convention and the U.S. Additional Protocol.
About the organisation:
The Bureau of Industry and Security (BIS) is an agency of the United States
Department of Commerce that advances U.S. national security, foreign
policy, and economic objectives by ensuring an effective export control and
treaty compliance system and promoting continued U.S. strategic technology
leadership. Among its’ other responsibilities, BIS administers and enforces U.S.
export controls on commercial, dual-use and less sensitive military items.
Programme:
13.00 Registration
13.30 Opening remarks and introductions
13.40 Specific issues related to items subject to the Export Administration
Regulations (EAR)
• Case studies
• License exception Strategic Trade Authorization (STA)
15.00 Afternoon Tea
15.30 Re-Export Controls under the EAR
• Proper application of de mininis calculations
• The U.S. Direct product rule
• End us controls
16.50 Closing remarks and Questions
17.15 End of Workshop
Hosted by:
Gary Stanley, President, Global Legal Services
and Edward Peartree, Group Deputy Head
Export Controls, BAE Systems
Jurisdiction, Classification, and Licensing;
How to Police Your U.S. Suppliers
Overview of the workshop:
Tired of having your U.S. suppliers botch their license applications and thus
delay your programs? Beside yourself with their shipping ITAR-controlled parts as
EAR99 items? This workshop will explore what you, as a non-U.S. customer, need
to know to help your U.S. suppliers prepare error-free licenses that will win quick
approval and avoid further applications to authorize reexports and retransfers.
Particular emphasis will be on reviewing the “chain of custody” information on
subcontractors/sublicensees, downstream customers and end-users, freight
forwarders/customs brokers/warehouses, and sales reps/brokers your U.S.
suppliers need from you to prepare bullet-proof ITAR and EAR applications..
Why you should attend?
• This Workshop is a “must” attend for non-U.S. export control managers,
program managers, and procurement managers who work with U.S. suppliers
and have been “burnt” one too many times by those suppliers’ licensing
errors.
• Understand how to determine the U.S. export control jurisdiction and
classification of what you are ordering to ensure your U.S. suppliers are
obtaining the correct export authorization.
• Learn the common mistakes that U.S. suppliers make in completing their
applications and what you can do to help your suppliers avoid them.
• Walk away with a list of best practices for dealing with U.S. suppliers on export
control matters.
About the workshop leader:
Gary Stanley is the President of Global Legal Services, PC, a Washington, DC-
based law firm focusing on trade compliance issues. Mr. Stanley represents,
among others, numerous U.S., Canadian, and European companies on defense
export control issues. He publishes the daily Defense and Export-Import Update
newsletter and frequently speaks at ITAR training events around the world.
Mr. Stanley has also provided export control training to multiple Canadian
Government agencies and the Russian Government.
About the organisation:
Programme WATERGUARD Mission statement :
‘To deliver an enduring (post-EU Transition), efficient and effective solution in
order to enable the Department to be compliant with HMRC import and export
regulatory requirements and with contractual obligations of FMS agreements.’
Programme:
08.00 Registration
08.45 Opening remarks and introductions
09.00 The Fundamental Question of U.S. Export Controls: Is the Item Controlled
under the ITAR or EAR?
• What is the “Order of Review” for classifying hardware and technical
data?
• “Specially Designed”: The key definition to a correct classification
• Why the “Devil is always in the details!”
• Real-world examples of how to apply these classifications concepts
10.15 Morning Break
10.30 Pitfalls of ITAR Applications
• Documenting the “Chain of Custody” in DSP-5 hardware and
technical data license applications
• When should a U.S. supplier seek a Warehouse and Distribution
Agreement instead of a DSP-5 license?
• Common mistakes in drafting ITAR Part 124 Technical Assistance
Agreements and Manufacturing Licensing Agreements
• Key elements of an ITAR § 123.9(c) Request for Reexport/Retransfer
(GC Letters)
11.15 Pitfalls of EAR Applications and License Exceptions
• Documenting the “Chain of Custody” in BIS-748P commodity,
software, and technology applications
• Special requirements that may apply to EAR applications
• Having a strategic plan for U.S. suppliers to use License Exception STA
• What to do when you still need an authorization for a reexport or
transfer (in country)
11.45 Best Practices for Working with U.S. Suppliers
• Learn the No. 1 Rule for avoiding mistakes and heading off violations
• Whose contact information should you have handy?
• Are you entitled to see the license or other authorization?
• Dealing with unexpected ITAR provisos or EAR license conditions
12.10 Closing Remarks and Questions
12.15 End of Workshop

5. HALF-DAY PRE-CONFERENCE WORKSHOP B | 13.00 - 17.15 Tuesday 18th September
Crowne Plaza St Peter’s Hotel Spa, Rome, Italy
Hosted by: Warren Bayliss,
Global Head of Export Controls, Defence,
Rolls-Royce Plc
New Technology – a Bed of Roses or Increased
Anxiety for Today’s Export Control Practitioners?
Overview of the workshop:
Warren Bayliss, Head of Export Controls for Rolls-
Royce’s global Defence business will discuss the
opportunities and threats of new IT capabilities.
Defence Companies, like Rolls-Royce face the
challenge of automating manual export control
processes, but remaining fully compliant with
regulations, which are struggling to keep up
with fast advances in technological capability.
Should export control practitioners welcome
and embrace these new opportunities or be
cautious until the regulatory environment is
clear about the way forward. When IT service
providers promise fully compliant export control
solutions – are they right? Can they be trusted? Is
new technology a bed of roses for export control
practitioners or fraught with anxiety and worry.
Why you should attend?
• Discuss the growing and varied challenges
facing trade compliance and export control
practitioners in charge of IT systems
• Learn key requirements for IT system
compliance transfers, exports, re-exports and
record-keeping
• Explore the utilisation of automated tools and
solutions for protecting technology, transferring
it compliantly and record keeping
• Learnbestpracticesformaintainingcompliance
with automated manual export control
processes that are struggling to keep up with
rapid innovations in technological capability
About the workshop leader:
Warren has worked over 25 years in the defence
business for both the UK Ministry of Defence
and Rolls-Royce. In Government, Warren
worked in high profile positions with the Defence
Intelligence Staff, NATO and European Policy
Group and the International Relations Group
of Defence Equipment Support. He provided
regular briefings and submissions to Ministers,
Senior Civil Servants and Chiefs of Staff on a
range of defence procurement and industrial
issues, including export controls. Warren also led
MOU negotiations on large scale procurement
programmes, such as the Joint Strike Fighter and
A400M aircraft. Warren was responsible for the
UK Defence Industrial Participation Policy and
the MOD’s Export Control Policy. This included
regular discussions with the U.S. Government on
export control matters and the implementation
of the U.S. UK Defense Trade Co-Operation
Treaty in 2012. Warren provided extensive
policy advice, guidance and training to over
100 integrated procurement teams on a range
of export control licensing, compliance and
regulatory issues.
Warren joined Rolls-Royce in 2014 and Heads up
the Export Control Team for its global Defence
business. This includes significant licensing and
compliance challenges in an intense and
diverse operational environment which involves
goods, software and technology moving in and
out of the business. This role requires significant
risk management and advice and guidance
to Senior business leaders on a range of
complex technological issues, including product
classifications, U.S. derived origin technology, re-
exportsandlicenceexemptionsandexceptions.
Warren has overseen the introduction of the
new SAP-Global Trade Services IT System into
the defence business and is leading his global
teams through continuous improvement and
significant transformation activities as the
export control team fully embraces modern
technology and fully automates its tools and
processes.
Warren has an MA Degree in Defence Studies,
studied business studies at Liverpool University
and has a very keen interest in international
relations, trade, fashion design and modern
art. Warren also likes running marathons and
recently broke his personal best at the Bristol 10K
challenge in 2017.
Warren used to act as the Secretary of the
UK Ministry of Defence and Defence Industry
Working Group on U.S. export control matters.
He has been a regular speaker at high profile
industry events and has also lectured at leading
Colleges and Universities throughout the UK.
HALF-DAY POST-CONFERENCE WORKSHOP C | 08.30 - 12.30
Friday 21st September Crowne Plaza St Peter’s Hotel Spa, Rome, Italy
HALF-DAY POST-CONFERENCE WORKSHOP D | 13.00 - 17.00
Friday 21st September Crowne Plaza St Peter’s Hotel Spa, Rome, Italy
Hosted by: Mark Jones,
Waterguard ASSC Compliance Lead,
UK Ministry of Defence
UK MoD ASSC Management – Exploiting Best Practice
and Information across UK Defence
Overview of the workshop:
This workshop will look to explore the approach
taken by the UK MOD in support of what the UK
call a “Team Defence” approach to resolving the
issues, understanding and shared working practices
required to enable effective and efficient Export
Control Compliance from the different views across
a complex stakeholder environment. The first part
of the workshop will look at the strategy used,
processes followed and practices employed to get
“Team Defence” to work together to jointly qualify
and quantify what our mutual export control issues
were? To develop a common language, common
definitions and understand what information is
important and how this can be captured and
shared across. From the very beginning, our
approach has been recognised as the only way
to remove organisational stove pipes, focus pan
“Team defence” expertise to achieve a common
goal, ultimately receiving recognition as “Overall
Winner of the Defence Information Best Practice
Award”.
The second element to this workshop is to
explore the methodology that the UK MOD
have employed in order to identify controlled
technology, the export control regimes associated
to it and its impact throughout complex Military
systems, platforms and capabilities. Identifying our
methodology and understanding the limitations of
the source information and the working with legacy
Information services to answer key “End-Use” and
“Transaction Authorisation” pro-active and audit
review information requirements across the “Team
Defence” Supply / Support chain.
Why you should attend?
• Learn from a recognised “Best Practice”
approach to collaborative working across a
Government – Industry partnership;
• Learn from the issues found, mistakes made and
solutions employed to fulfil the requirements of a
very complex stakeholder group;
• Identify a strategy and method to truly understand
what is really the controlled technology within a
complex system, Platform or Capability;
• Enable stakeholders to focus their attention
on what technology is important and not to
over-manage that technology that either is not
controlled or has been released from control.
About the organisation:
Programme WATERGUARD Mission statement :
‘To deliver an enduring (post-EU Transition), efficient
and effective solution in order to enable the
Department to be compliant with HMRC import and
export regulatory requirements and with contractual
obligations of FMS agreements.’
Programme:
13.00 Registration
13.30 Opening remarks and introductions
13.40 Session 1 – Develop Stakeholder
engagement strategy and plan and
understand cross boundary information
requirements;
• Develop relationships with Industry
Partners and Supply Chain;
• Agree joint problem statement;
• Target Issues, accept not everything can
be resolved at once;
• Communicate openly
15.00 Afternoon Tea and Networking
15.30 Session 2 - Develop an Equipment
Breakdown Structure (EBS) and identify
controlled technology;
• Understand the approach to EBS creation
and analysis;
• Capture licenses, authorisations and
provisos;
• Apply regulatory impacts;
• Exploit data throughout the Inventory
Management, Engineering, Commercial
and Finance functional domains.
16.50 Closing Remarks and Questions
17.00 End of Workshop
Programme:
08.30 Registration
09.00 Opening remarks introductions (led by Warren Bayliss)
09.15 Session One – The Regulatory Environment
• What is Technology?
• Challenges of tracking and tracing
• Challenges of Document Markings
• Segregation of U.S. military controlled technology and
risks of ‘co-mingling’
• ITAR ‘see through rule’ versus EAR de-minimus
Foreign Direct Product Rule
• Dept of State and Dept of Commerce guidelines for
managing technology
• Experiences from Rolls-Royce other defense
companies.
• A view from the regulator.
10.15 Refreshments Break
10.45 Session Two – New IT Tools to manage compliance
• Enabler or added complexity
• Defining the business requirement
• Making the business case for investment
• Multitude of tools and providers
• The need for careful due diligence
• The basics; electronic transfers, data marking, data
tagging, record-keeping.
• Access Controls
• License issues (incidental v actual access to U.S.
controlled technology)
• Foreign nationals and foreign based servers
• Is ‘cloud’ technology a dream or nightmare for
export control practitioners?
11.45 Session Three – A review of the IT Tools in the market
place
• What tools are available?
• Who are the ‘big’ IT providers?
• Do they think about regulations when designing new
tools?
• Tracking Tracing, Document Markings Record-
Keeping
• Costs v Benefits
• Best Practice
• A view from the industry.
12.20 Closing Summary and Key Conclusions
(led by Warren Bayliss)
12.30 End of Workshop

6. DEFENCE EXPORTS 2018
Conference: Wednesday 19th and Thursday 20th September 2018, Crowne Plaza St Peter’s Hotel Spa, Rome, Italy
Workshops: Tuesday 18th and Friday 21st September 2018
4 WAYS TO REGISTER
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□ Please contact me to book my hotel
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VENUE Crowne Plaza St Peter’s Hotel Spa, Rome, Italy