Sync your laptop files with SyncBackSE

PDF User Guide
© 2003 - 2005 2BrightSparks Pte Ltd. All Rights Reserved.

Contents I

Table of Contents
Foreword 1

Part I Synchronizing Your Laptop 4

Part II Getting Started 6

Part III Creating a Smart Sync profile 10

Part IV Using a Smart Sync Profile 20

Part V Help using SyncBackSE 24

Part VI System Requirements 28

Part VII Freeware 30

Part VIII Buy SyncBackSE 32

Part IX Legal Information 36

Part X Privacy Statement 38

Part XI Company Information 42

Index 43


I

Foreword 1

Sync Your Laptop with SyncBackSE
2BrightSparks Pte Ltd © 2003 - 2005. All Rights Reserved.

No parts of this work may be reproduced in any form or by any means - graphic,
electronic, or mechanical, including photocopying, recording, taping, or information
storage and retrieval systems - without the written permission of 2BrightSparks Pte Ltd.

Products that are referred to in this document may be either trademarks and/or
registered trademarks of the respective owners. The publisher and the author make no
claim to these trademarks.

While every precaution has been taken in the preparation of this document, the
publisher and the author assume no responsibility for errors or omissions, or for
damages resulting from the use of information contained in this document or from the
use of programs and source code that may accompany it. In no event shall the
publisher and the author be liable for any loss of profit or any other commercial damage
caused or alleged to have been caused directly or indirectly by this document.

2BrightSparks Pte Ltd. October 2005


Synchronizing Your Laptop

Part

I

4 Sync Your Laptop with SyncBackSE

1 Synchronizing Your Laptop

Synchronizing Your Notebook, Tablet, or Laptop Files
SyncBackSE helps you backup and synchronize all your important files: your pictures,
videos, music, Word documents, spreadsheets, databases, emails etc.

SyncBackSE V4 introduced the Smart Sync functionality which allows you to safely and
easily synchronize files between two different directories. Those files could be on different
drives, different computers (via networked drives), different devices (e.g. a USB memory
key), or even over the Internet via FTP. One of the great uses of Smart Sync is to
synchronise you laptop, notebook, or tablet with your PC. This e-book shows you how.


Getting Started

Part

II


2 Getting Started
The difference between Backup and Synchronization

You perform a backup when you want to keep a second copy (a backup) of your files. For
example, you would backup your files from your computer to an external drive. A backup
does not change your original files. If you accidentally delete a file, or make changes you
don not want, etc. then you can restore the original file from the backup.

The following graphics illustrate a backup and restore operation:

When synchronizing files you are however copying files between two computers or storage
mediums, e.g. your hard disk and a USB memory key. For example, you have a desktop
computer and a notebook computer and have copies of the same files on both computers.
You may be changing those files either on your desktop or notebook depending on the
situation. For example, you may go on a business trip with your notebook and change the
files while away. When you return you want to make sure your desktop and notebook have
the latest copies of those files. To do this you would synchronize the files.

With synchronization files are copied from one to the other based on when they were last
changed. Files may also be deleted, e.g. you deleted a file on your notebook and so want
the same file on your desktop to also be deleted.


Getting Started 7


Creating a Smart Sync profile

Part

III


3 Creating a Smart Sync profile
Creating a Smart Sync profile

In the following example we'll create a profile on the desktop computer to sync with the
notebook computer. You could do this on your notebook instead if you wish as it doesn't
really matter where the profile is run from:

Start SyncBackSE

Click the New button or press Ctrl-N to create a new profile, select Smart
Synchronisation from the list (or press Alt-M), then click OK:

Now enter a unique name for this profile and click OK:


Creating a Smart Sync profile 11

The Profile Setup screen now appears:

First you need to tell SyncBackSE where the files are on your desktop that you want to
synchronize with your notebook.

To do this click the folder icon next to Source.



The following Browse For Folder window will appear:

With Windows XP your documents, pictures, music, etc. are usually all stored in a special
folder called My Documents, so in this example we'll choose that folder. If your files are
somewhere else please select the appropriate folder.

Now we need to choose the folder on your notebook computer. It is assumed that you've
created a network share on your notebook computer that has been configured to allow
others to change the files and the security permissions are set as required.



In the profile setup screen click the folder icon next to Destination:

In this example we selected the SharedDocs folder on the Bigted computer (which is a part
of the Easylife workgroup/domain). You must choose as appropriate for your situation:

Click OK



You will note both the Source and Destination file paths are now entered in the Profile Setup
window together with a brief description of this profile:



You may not want to synchronize all the files and folders.

If so, click the Choose sub-directories and files button and select or
unselect files and folders as appropriate:



You may want to check the Advanced tab to make sure the
synchronization settings are correct for your situation:

For more information on these settings see the help file, but the default actions are:

· Replace the oldest files with the newest files (i.e. once that have been modified more
recently). For example, if you modify a file on your desktop, but leave it unchanged on your
notebook, then when you sync the files the desktop file will replace the notebook file.

· If a file has been deleted in one place then delete it in the other. For example, if you delete
a file on your notebook then when you sync the files that file will also be deleted from your
desktop.

· If a new file is created in one place then it is copied to the other. For example, if you create
a new file on your desktop then when you sync the files that file will be copied to your
notebook.

· For all other situations you will be prompted. For example, if you change the same file on
your desktop and notebook then you will be prompted.



You may want to check the Copy/Delete tab to make sure everything
runs smoothly:

In the above example we've told SyncBackSE to verify that files are copied correctly and to
make safe copies. These settings will mean the sync will take longer to run but it will catch
issues that may occur due to network problems or if a file cannot be replaced because it is
being used.

Once you're happy with the settings click the OK button.

The following dialog box will appear:



Click No, but if you wish you could click Yes to test your profile.

This will make a simulated run to check to see if everything is working correctly. No files are
actually copied or deleted. Your profile has now been created and is ready to use.


Using a Smart Sync Profile

Part

IV


4 Using a Smart Sync Profile
Using the Smart Sync profile the first time

Smart Sync profiles remember what the states of the files were the previous time the profile
was run. This means when a Smart Sync profile is run for the first time (a simulated run does
not count) it has nothing to compare with and so its decisions will be different. For example,
it cannot tell if the same file has been modified both on the source & destination. Because of
this you must carefully check the Differences window when the profile is first run.

The Differences window

When a Smart Sync profile is run, and there are any differences, i.e. any files that are
different and so need to be copied or deleted, then the Differences window appears. This
gives you an opportunity to change the default action and see what the differences are
before any files are copied to deleted:

In the above example the files on the Left are your desktop (source) files. The files on the
Right are your notebook (destination) files. The lower-left part of the window shows details
on the currently selected file. See the help file for more detailed help.

In the above example there are three differences:

· The Compare Presentation.ppt file has been deleted from the notebook and so the file
on the desktop will be deleted.


Using a Smart Sync Profile 21

· The Mission Statement.doc file has been changed on the notebook so it will replace the
file on the desktop.

· The Quick notes.txt file has been changed on the desktop so it will replace the file on the
notebook.

You can change what actually happens by changing the Action value:

In the above example we are going to tell SyncBackSE to skip this file, i.e. do not do
anything with it (ignore it).

If you double-click on a file in the Differences window then a new window appears giving you
detailed information on what the differences are between the files which you can view on the
following page.



Once you have reviewed everything click the Continue Run button to actually synchronize
the files.

Things to remember

SyncBackSE synchronizes entire files and not parts of a file. For example, if you change a
record in an Access database then it will synchronize the entire file and not just that record.
Synchronizing files at a record level is impossible because SyncBackSE would need to
understand the format and complexities of every type of file.

· If you are synchronizing your Microsoft Outlook PST file then note that the last modified
date & time of the file is changed even if no new email was received or anything changed.
This means the last opened PST file will be treated as the newest.


Help using SyncBackSE

Part

V


5 Help using SyncBackSE
Help! Online and Printable Support Resources
As a user of SyncBackSE you can enjoy extensive support from 2BrightSparks Pte Ltd:

Your first port of call for support is to read the program help file. Click 'Help' under the help
menu, or the Help button on the main program window to open the help file:

If you've never backed up data before, we advise you read the New User Guide in the
program Help File which explains the fundamentals about different kinds of backup. Using
SyncBackSE provides detailed explanations of all the functions in SyncBackSE including
Basic Operation; Easy Mode; Expert Mode; Runtime Help; and a Technical Reference.

The help file also offers context sensitive guidance when using the program. You'll find a
Help button in most of the program's windows. Clicking the help button will take you straight
to the help page for that particular task or option. The following help button in the program
for example will take you to the section of this help file called 'Creating a Profile':


Help using SyncBackSE 25

Fully Searchable and Printable Help Manual

Do not directly print this help file from the Microsoft help viewer because the print quality of
the HTML Help viewer is poor.

A fully searchable and printable SyncBackSE Help File is available as an Adobe PDF file
(Portable Document Format) from our website at:

http://www.2brightsparks.com/syncback/SyncBackSE-PDF.zip

Although Adobe Acrobat Reader is installed as standard on Windows computers, you may
wish to download and install the very latest version which includes significant improvements
over its predecessors:

Get Adobe Acrobat Reader V7

Online Support from 2BrightSparks
Our online support is among the best in the industry. You'll find Tutorials to get you up and
running, our extensive Support Area which features our KnowledgeBase and FAQs
(Frequently Asked Questions), and quick fix TroubleShooter.

Email Support

You must use our Support Ticketing service for email support which is available at:

http://www.2brightsparks.com/help/index.php?pf=usr



Support Ticketing ensures we keep the appropriate records of your support request and our
response history to you. This helps us deliver a better service to all our customers as we
respond more quickly, audit the effectiveness of our responses, and generally improve the
quality of our support. In addition, analysis of our support performance, and the frequency
level of specific support requests also leads to improving our software.

We trust you understand the importance we place on the high quality of our software and
service, and therefore we must follow procedures that are of greatest benefit to the majority
of our users. Direct email support requests will be ignored.


System Requirements

Part

VI


6 System Requirements
SyncBackSE System Requirements

SyncBackSE will run on the following Windows operating systems:

Windows 98, 98SE, ME, NT 4 (*), Windows 2000, Windows XP,
and Windows 2003

(*) - The NT scheduler cannot be used with SyncBackSE unless
Internet Explorer 6.0 or later has been installed.

Windows 95 is not supported.

To copy locked/open files, you must be running Windows XP (Pro or Home) or
Windows 2003. In addition, the file being copied (which is locked) must be on a local volume
formatted with the NTFS file system. It is not possible to copy locked files using Windows 95,
98, 98SE, ME, NT, or 2000 due to limitations in the Microsoft Windows FAT32 file system.

SyncBackSE produces log reports which will show what system you are currently using. You
will be able to view a log report after you have run SyncBackSE by going to Main Menu >
Task > View Log:

Back to Getting Started 6



7 Freeware
Freeware Exclusively from 2BrightSparks
2BrightSparks Pte Ltd have released several freeware programs available exclusively from
their website.

The 'OnClick' family of software products are easy to use utility
programs: quickly encrypt and decrypt files, securely delete files, and
find out the hash values of files. All OnClick programs ship with their
own help files.

Our freeware is free for personal, educational, charity, government, and commercial use.

2BrightSparks 100% Freeware:

• No Spyware, Trojans, Viruses, or Advertisements
• No Nag Screens
• No Registrations
• No Payments
• No Collection of Demographic Information
• No Unauthorised Internet Connections

EncryptOnClick

EncryptOnClick is a program that lets you securely encrypt and decrypt
files. Ensure the files you want to keep safe and out of view from others,
stay that way. The program is very simple to use and features military
grade 256-bit AES encryption.

DeleteOnClick

DeleteOnClick is a very simple program that lets you securely delete
files. A securely deleted file cannot be recovered or undeleted Securely
deleted files are not moved to the recycle bin. For this reason the
program should be used with care.

HashOnClick

HashOnClick is a program to calculate the CRC-32, MD5, or SHA-1
hash value for a file. It is implemented as a shell extension, i.e. right-
click on a file, in Windows Explorer, to calculate the hash value for a file.
It's that simple!

Download our freeware today from www.2brightsparks.com/downloads.html


Buy SyncBackSE

Part

VIII


8 Buy SyncBackSE
Purchase SyncBackSE Today and Enjoy Instant Delivery

We recognise that security is one of the major concerns for the shopper during an online
transaction. Our payment processor uses state of the art security tools and techniques to
ensure that you are protected against online fraud.

Payment transactions at 2BrightSparks are handled through the eSellerate payment system.
At no time do we process or save customer payment card details at
www.2BrightSparks.com.

If you would like to learn more about eSellerate, visit their site at:

http://www.esellerate.net/company_overview.asp

Direct Ordering and Download
Ordering SyncBackSE couldn't be simpler. Your serial number will be presented to you
immediately following payment on eSellerate's secure server. Your order details and serial
number will also be sent to you via email.

Buy Now

Click the following link to order directly from our Web Store:

Buy SyncBackSE

Phone and Fax Orders

Alternatively, you may use the following URLs for phone or Fax orders:

http://store.eSellerate.net/s.asp?s=STR2236179640&CMD=PHONE
http://store.eSellerate.net/s.asp?s=STR2236179640&CMD=FAX

Website

The full evaluation version of SyncBackSE is also available. Click the following link to
immediately download:

Download SyncBackSE Trial


Buy SyncBackSE 33

Sales and Support

Our online support is among the best in the industry. Visit our extensive Support Area which
features our KnowledgeBase, FAQs (Frequently Asked Questions), and quick fix
TroubleShooter.

Company Postal Address

2BrightSparks Pte Ltd
PSA Building
PO Box 364
911143
Singapore


Legal Information

Part

IX


9 Legal Information
Rights and Distribution
This e-book has been created by 2BrightSparks Pte Ltd © 2003-2005, and is available freely
and exclusively from the company website at: www.2BrightSparks.com.

This e-book is free for personal, educational, charity, government, and
commercial use.

Trademarks

All trademarks appearing on the service are trademarks of their respective owners.


Privacy Statement

Part

X


10 Privacy Statement
Privacy Statement
We have created this privacy statement in order to demonstrate our firm commitment to
privacy. The following discloses our information gathering and dissemination practices for
2BrightSparks.

We use your IP address to help diagnose problems with our server, and to administer our
website. Your IP address is used to help identify you and to gather broad demographic
information.

Cookies

We use cookies to identify you so we can retrieve your information so you don't have to re-
enter it each time you visit our site. We also use cookies to help ensure our surveys are only
completed once.

Subscriptions

Our site's Support Ticketing, Mailing List, and other forms requires users to give us contact
information, like their name and email address. We use customer contact information from
forms to send the user information about 2BrightSparks. The customer's contact information
is also used to contact the visitor when necessary if they have subscribed to the Mailing List.
Users may opt-out of receiving future mailings by choosing to nun-subscribe. Unique
identifiers are collected to verify the user's identity and for use in our record system.

Collecting Unique Identifiers

2BrightSparks and its associated Web Store uses an order form for customers to request
information, products, and services. We collect visitor's contact information and unique
identifiers. Contact information from the order form is used to send orders and information
about our company to our customers. The customer's contact information is also used to get
in touch with the visitor when necessary. Users may opt-out of receiving future mailings.
Unique identifiers are collected from website visitors to verify the user's identity and for use
as account numbers in our record system.

External Linking

2BrightSparks contains links to other sites. We are not responsible for the privacy practices
or the content of such websites.

Security

This site has security measures in place to protect the loss, misuse and alteration of the
information under our control. All data is protected using the most advanced methods
available. We do not store financial information like credit card numbers or personal
information like social security numbers on this site.


Privacy Statement 39

Un-Subscribe

2BrightSparks gives users the option to contact us for removing their information from our
database to not receive future communications or to no longer receive mail list messages.

Correct/Update

You can send an email to us by visiting our Support Area to change and/or modify
information previously provided.

Additional Information

Why we use cookies

A cookie is a small data file that certain Web sites write to your hard drive when you visit
them. A cookie file can contain information such as a user ID that the site uses to track the
pages you have visited. The only personal information a cookie can contain is information
you supply yourself. A cookie can't read data off your hard disk or read cookie files created
by other sites.

We use cookies to assists in searches. Cookies further enhance our service by enabling us
to fast-track much of our User's browsing habits with the aim of improving our services.

Do you share data with outside companies and/or organisations?

No. we do not share any 'off-line data' with any commercial entity (e-mail addresses
collected for our mailing list, and any data collected for purposes other than for on-line
publication on our website).

We only disclose data when required to do so by International law.


Company Information

Part

XI


11 Company Information

Overview

2BrightSparks Pte Ltd was incorporated in 2004 with Michael J. Leaver, Mike de Sousa, and
Richard N. Gascoigne at its helm. Between them they have over 60 years of experience
delivering professional solutions in the software and creative sectors.

For more about the 2BrightSparks team go to:

http://www.2brightsparks.com/about.html

Company Website

www.2brightsparks.com

Sales and Support

Sales and Support are available by submitting a support ticket from our Support Area.

Company Postal Address

PSA Building
PO Box 364
Singapore 911143

Payment Processor

All payment transactions at 2BrightSparks are handled through the eSellerate payment
system. At no time do we process or save customer payment card details at
www.2BrightSparks.com.

If you would like to learn about eSellerate visit their site at:

http://www.esellerate.net/company_overview.asp


Index 43

Index -I-
Introduction 4
-2-
2BrightSparks PrivacyStatement 38
-J-
2BrightSparks: Company Information 42 Join the SyncBackSE community 24

-B- -K-
Backup and Synchronization differences 6 KnowledgeBase and FAQ 24

-C- -L-
Company Information 42 Legal Information 36
Creating a Smart Synchronization profile 10

-D- -O-
OnClick Freeware Utility programs 30
Direct ordering and download 32 Online support resources 24

-F- -P-
First steps 6 Payment processor 32
Freeware 30 PDF Manual 24
Frequently Asked Questions 24 Phone and Fax purchases 32
Printable Manual 24
-G- Privacy Statement 38

Getting started
Guide 24
6
-R-
Running Smart Sync 20
-H-
Help 24
-S-
Help and information 24 Screenshots 10
Help on SyncBackSE 24 Search 24
Helpful Internet links 24 Searchable Help File Index 24
How do I 24 Simulated Synchronization 20
Get support for SyncBackSE 24 Synchronizing your laptop 4
Print the online documentation 24
How to buy SyncBackSE 32
-T-
TroubleShooter 24


Tutorials 24

-U-
Using Smart Sync profile for the first time 20

-W-
Welcome 4


Sync Your Laptop with SyncBackSE
PDF User Guide

Sync your laptop files with SyncBackSE

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