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The Cloud (2012)


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What is "The Cloud"?
Get the basics on using "The Cloud" to store files; share and collaborate; backup your computer; and manage multiple online storage accounts. This manual serves as part of a workshop that introduces participants to "The Cloud".

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The Cloud (2012)

  1. 1. The CloudIssue 1 Page 1
  2. 2. lou y!a !ood thing! d !g ha ts r ec ast: C Yes, t Fo What is "The Cloud"? According to WikiPedia, its: A file hosting service, cloud storage service, online file storage provider, or cyberlocker is an Internet hosting service specifically designed to host user files. It allows users to upload files that could then be accessed over the internet from a different computer, tablet, smart phone or other networked device, by the same user or possibly by other users, after a password or other authentication is provided.With technology trends moving towards cloud­based Typically, the services allow HTTP access, andcomputing and online virtual storage capabilities, more and sometimes FTP access. Related services aremore companies are offering online storage services. content­displaying hosting services (i.e. video, image, audio/music), virtual storage, and remote backup. Why the importance? Jump/Flash Drives get lost, boken, stolen, or they may simply just fail. Storing information in "the cloud" allows you to access your information from any device that connects to the Internet such as: Desktop, Laptop, Netbook, Tablet, SmartPhone, or any portable media device. Newsletter
  3. 3. "The Cloud" also serves as a backup device.This is also a good way to backup an existingtablet, netbook, laptop, etc. Other benefits include the ability to "share"files or folders with others. This may be used tocollaborate on a project; swap family photos;disseminate information to a class or boardmembers. As a side note: I wouldnt advise placingpersonal information into "The Cloud" forsecuruty reasons and peace of mind. While on the topic of security, these servicesoffer solid security as is. You must first create anaccount by registering at the site andestablishing a USERNAME and PASSWORD.This is key if you wish to gain access to yourinformation. Since many companies are now offering"cloud" services, they understand that security,accessability, continuous backups are critical tomainstream users. For those who desireadditional features [for a fee], there is also tech For more information on how to create a solid password,support, greater storage capacity, and in some please read this NY Times article:cases, the ability to manage multiple storageaccounts. ech/how­to­devise­passwords­that­drive­hackers­ away.html?smid=li­share Issue 1 Page 3
  4. 4. How does this work? After you create an account, will may need tocheck your email in order to verify the account.This is another form of security. Once youre in, create your profile. This isnow your space, so you can make modificationsto the account settings. Next, you can createFolders, much the same way you would on yourcomputers desktop. Then, search your harddrive for content to upload. Some sites, such as, ask you todownload a small app to your computer. Thisapp (short for "application"), allows you to have ashortcut folder on your computer. Meaning, youcan save files directly to this new folder and itemswill automatically upload to your account. Itemscan be uploaded and shared regardless of theplatform you are using. Page 4 Newsletter Header
  5. 5. What is the size of my storageaccount? offers you 2GB of onlinestorage. All you need is to sign up to open a freeaccount. For addition storage capacity, in the5GB range, there are other options, such as: theGoogle Drive, Ubuntu One, OpenDrive, andAmazons own Cloud Drive. While SkyDrivefrom Microsoft offers 7GB. For those who needeven more storage, there is ­which provide you with 15GB of online storage. Early subscribers to Microsofts SkyDrivewhere able to acquire 25GB of online storage. Asstated above, current subscribers can only get7GB.Are there other types of onlinestorage available? Yes. There are online services for musicians,such as SoundCloud ( ­where a musician or DJ can upload their musicfiles, share them, and monitor the number oflisteners that have come by. There is a FREEversion, but the fee­based version has additionalfeatures. There are also online storage for artists, suchas MyFolio ( ­ whereartists can store and share their artwork as wellas collaborate with other artists. Issue 1 Page 5
  6. 6. Now ‐ For this workshop, well create an account ­ since they offer 15GB of freeonline storage, lets take advantage of this. On your way to creating this account bear inmind that there are somethings to watch out for.For example, you will be asked to download andinstall the " Toolbar" ­ pleasedecline. In my experience, the toolbar hassome features that should be disabled, butunfortunately, I was not able to get the "ToolbarOptions" to work at all. Youll also be asked whether you want todownload and install "4Sync". This is a goodidea to do if you have multiple devices ­ such as,Laptops, Tablets, SmartPhones, etc. Bysyncing all of your devices, you will always haveaccess to your information. Page 6 Newsletter Header
  7. 7. How to store and share files! After you establish your account, begin byuploading files: documents, powerpoints,spreadsheets, music/audio files, video clips,graphics/photos, etc.Select the file you wish to share. Issue 1 Page 7
  8. 8. Type in the name(s) of the people you want toshare with and press ENTER when done. The receipient(s) will reveive a notificationthat something has been sent to them. Once thisnotification is clicked, they can see what the itemis and if they choose to, click the item, then thedownload process will begin. Page 8 Newsletter Header
  9. 9. Once the download is complete, it will appear inyour list of files. Click the file to preview.Click the DOWNLOAD button to store the fileonto your computer. Issue 1 Page 9
  10. 10. How do you manage multipleaccounts? If youre like me, who has multiple onlinestorage accounts and do not enjoy having tologin into every account to see where things arelocated, then try ZeroPC [].The user interface allows you to easily accessyour accounts all at once. All this for FREE. There is also a subscription option to ZeroPC,where you can then add additional accounts toyour online storage arsenal, which in turn wouldsignificantly increase your storage sizecapabilities. I use the subscription version whichallows me to add additional Dropbox and4Shared accounts. This interface can also beaccessed from your desktop, laptop, notebook ornetbook, and tablet.Note: I have not tried a SmartPhone yet. Page 10 Newsletter Header
  11. 11. One Location ‐ Accessed One Time ‐ With the FREE version, you can have all ofthese accounts at your finger tips with just onelogin.You can view your accounts at a glance. Issue 1 Page 11
  12. 12. At a glance, youll be able to view the status ofyour virtual storage drives. Page 12 Newsletter Header
  13. 13. The ZeroPC Interface on your computer.The interface as it looks on a tablet. Issue 1 Page 13
  14. 14. A view of additional features ­ The Cloud ­ Page 14 Newsletter Header
  15. 15. Notes: Issue 1 Page 15
  16. 16. Eddie Vegaphone: xxx­xxx­xxxxemail: xxxxx.xxxx@xxxxxxxxxx.xxxweb: 16 Newsletter Header