Slideshow summary of the SharePoint Teamsite developed at Harquahala. Won a Combined Cycle Journal "Best of the Best Award" 2011

1. “Best Practice Awards”
SharePoint®
New Harquahala Generating Company, LLC
Presented By,
Dean Motl Plant Manager
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CTOTF Conference April 11- 14, 2011

2. Success
“Energy is just organized lightning”
George Carlin
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CTOTF Conference April 11- 14, 2011

3. Plant Name: New Harquahala Generating Co. LLC
Plant Owner: MachGen Holdings LLC
Plant Asset Manager: Competitive Power Ventures
Plant O&M Company: NAES Corp.
Plant Personnel Submitting Best Practice:
Dean Motl
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CTOTF Conference April 11- 14, 2011

4. New Harquahala Generating
 1092 MW natural gas-fired combined-cycle facility,
65 miles west of Phoenix.
 Three 1x1 combined-cycle trains (“Unit(s)”) and
commenced commercial operations in September
2004. The plant sells its capacity and energy into
the WECC market.
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5. New Harquahala Generating
 Since care custody and control the facility had identified that there was a
definitive opportunity for improvement with plant wide communication and
document control. After conducting internal discussions on both topics, the
management team decided to use “technology” to assist them in goal
attainment.
 The plant is a pure merchant generation facility, which operates in the very
competitive market in the southwest US and as such needs to employ as many cost
control mechanisms as possible.
 This approach results in a lean staff of highly qualified personnel that have to work as
efficiently as possible to achieve the targeted performance that allows them to
compete.
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6. New Harquahala Generating
 After conducting a review of available options the team decided to develop
a facility dedicated “Share Point®” (SP) site.
 The goal of the site was to establish a centralized information hub that
would incorporate document storage as well as provide a communication
interface which was user friendly and reliable.
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7. New Harquahala Generating
 Some of the primary benefits to SP are:
 Simplified query tools for locating documents.
 Allows all personnel to easily obtain technical and administrative documents.
 Ensures that all documents are archived in one location with consistency.
 Security of information storage.
 All files are backed up both locally and remotely on servers every 10 minutes.
 Hierarchy of user rights that allow for easy management of document security.
 Integrated web features allow the plant to move closer to a paperless work environment.
 Centralized file storage, which allows a single file to be accessed from multiple links on the same website.
 Integrated version control that eliminates multiple revision copies of the same document (Time Machine).
 Site specific required reading, polling and voting interface.
 Encrypted remote access for corporate management.
 Low cost of implementation.
 You don’t have to be an IT guru.
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8. New Harquahala Generating
Department/ Topic
Specific Tabs
 The plant decided to use its internal resources and sent two department heads to SP
training and brought in a SP consultant/ trainer for 1 week to facilitate the initial site
architecture and layout. Once that was accomplished the team began the
development of the topic/ department specific web pages (Figure 1)
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9. New Harquahala Generating
 Site configuration used links; allows for single document control with multiple location
access.
 Prevents multiple copies of the same document and allows all users to access information
within 3 clicks of the mouse once SP is accessed through the web browser.
Example of file
links
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10. New Harquahala Generating
Document version
number
 The versioning feature (FigureOne click access to one of the more powerful tools, as it
version history is
3) of SP
eliminates the need to save multiple version copies of files that are frequently edited
by several parties and allows users to access previous versions of the file and
recover historical document information that otherwise would be lost.
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11. New Harquahala Generating
 Document security was addressed, vital documents that
a power plant must retain are protected.
 SP networks are easy to back up.
 Easy document access control and fully customizable
permissions. Specific rights can be assigned down to the
document level.
 Puts more control at the plant level and away from the IT
contractor.
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12. New Harquahala Generating
 SP has the ability to set up surveys, polls, and read
Required reading
acknowledgment
acknowledgement reports. SP completely replaced our “Required
Reading” program.
 With the tools that are available on SP the administrator can easily post a
survey, poll or read acknowledgment link (Figure 4). In the case of the
read acknowledgment function SP maintains an electronic roster of all
employees who have read and acknowledged information.
Note: This is not intended to replace formal face to face procedure review
and training but does provide excellent documentation of communication.
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CTOTF Conference April 11- 14, 2011

13. New Harquahala Generating
 SP development took 6 months, 300 man-hours split between two department heads.
 Time saving recovery within 12 months of implementation.
 Ancillary benefits have already been realized.
 Corporate and ownership structure given remote access to SP has reduced file and
information request.
 Less document sharing via email.
 Two different regulators conducting routine inspections were very impressed with ease of
information.
 Both commented on the significant time savings with presenting documentation, and
agreed that SP demonstrated that the facility was committed to a culture of compliance
by ensuring that regulatory documentation was kept orderly and easily accessible to the
plant personnel.
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14. New Harquahala Generating
 In summary, the plant feels that this project will provide long term benefits with all aspects of
communication and document control. It will support the desired goal of centralized electronic
storage and archiving of critical data and promote efficiency for the team. By taking ownership
with the development, design and layout of the site, the team has customized a tool that fits their
specific needs, without trying to force a canned product to fit what they were trying to achieve.
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15. Vast Customization and Versatility Potential
•Two Principles of SharePoint to Remember
•The 3 Clicks Principle! (Folders ruin efficiency)
•Meta Data is your own personal file manager
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16. Using SP to Manage and Organize Work
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