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School	
  Ski	
  Trip:	
  Plan	
  of	
  Action

The	
  following	
  22	
  action	
  points	
  makes	
  preparing	
  for	
  a	
  successful	
  school	
  ski	
  trip	
  
with	
  321ski	
  easy:

Action                                    Description                                                       Completed
                                                                                                            ?
          1.	
  Establish	
  pupils	
   6th	
  Fm/Lower	
  school?	
  Ability?	
  Budget?	
   Pre-­‐booking
          involved                      Check	
  http://www.321ski.co.uk	
  for	
  the	
  
                                        link	
  to	
  countries	
  and	
  resorts
          2.	
  Determine	
  resort	
  All	
  of	
  our	
  resorts	
  have	
  a	
  piste	
                  Pre-­‐booking
          and	
  method	
  of	
         technicality	
  breakdown,	
  allowing	
  you	
  
          transport                     to	
  make	
  an	
  informed	
  choice.	
  http://
                                        www.321ski.co.uk/austriaresorts.php	
  
          3.	
  Inspection	
  visit? For	
  school	
  ski	
  trip	
  leaders	
  that	
  are	
               Pre-­‐booking
                                        required	
  to	
  fulJill	
  this	
  please	
  indicate	
  
                                        this	
  from	
  the	
  outset	
  with	
  http://www.
                                        321ski.co.uk/get-­‐a-­‐quote.php	
  
          4.	
  Initial	
  quote	
      Contact	
  321ski	
  for	
  an	
  initial	
  quote                  Pre-­‐booking
          5.	
  EVOLVE/Risk	
           Once	
  the	
  quote	
  is	
  accepted	
  you	
  will	
             Pre-­‐booking
          assessing                     need	
  to	
  present	
  to	
  your	
  SMT/SLT/LEA	
  
                                        or	
  Governors.	
  321ski	
  provides	
  you	
  
                                        with	
  all	
  of	
  these	
  materials	
  thereby	
  
                                        reducing	
  your	
  workload	
  considerably.	
  
          6.	
  Contact	
  321ski	
  to	
  Once	
  you	
  get	
  the	
  go	
  ahead	
  from	
  SMT	
   Pre-­‐booking
          make	
  the	
  trip	
         get	
  in	
  touch	
  and	
  we	
  will	
  reserve	
  the	
  
          provisional                   spaces	
  in	
  your	
  resort.	
  Please	
  note	
  that	
  
                                        up	
  until	
  now	
  nothing	
  is	
  reserved	
  but	
  at	
  
                                        this	
  point	
  you	
  will	
  have	
  21	
  days	
  to	
  pay	
  
                                        the	
  non-­‐refundable	
  deposits	
  and	
  
                                        guarantee	
  your	
  trip.	
  The	
  trip	
  is	
  taking	
  
                                        shape!
          7.Publicise/                  Wrestle	
  a	
  whole	
  assembly	
  slot	
  off	
  one	
   Pre-­‐booking
          Assembly/	
  Letter	
  to	
  of	
  your	
  colleagues	
  and	
  use	
  the	
  posters,	
  
          parents                       assembly	
  material	
  and	
  letter	
  templates	
  
                                        provided.
          8.	
  Inform	
  321ski	
   Contact	
  321ski	
  with	
  your	
  exact	
                           Post	
  
          and	
  send	
  in	
           numbers	
  and	
  we	
  will	
  issue	
  accurate	
                 booking
          deposits                      invoices	
  with	
  payment	
  details.	
  If	
  you	
  
                                        have	
  not	
  achieved	
  minimum	
  numbers	
  
                                        we	
  may	
  advise	
  you	
  of	
  a	
  different	
  price	
  
                                        at	
  this	
  stage	
  (due	
  to	
  coach	
  costings).	
  
          9.	
  Receive	
  booking	
   You	
  will	
  receive	
  a	
  booking	
  conJirmation	
  Post	
  
          conRirmation                  with	
  details	
  of	
  your	
  trip,	
  as	
  well	
  as	
  a	
   booking
                                        unique	
  log	
  on	
  area	
  which	
  will	
  hold	
  all	
  of	
  
                                        your	
  updated	
  information.	
  
10.	
  Insurance            Please	
  ensure	
  that	
  your	
  school	
                           Post	
  
                            insurance	
  covers	
  the	
  ski	
  trip;	
  this	
  is	
  the	
   booking
                            best	
  value	
  route	
  for	
  coverage	
  as	
  typical	
  
                            prices	
  are	
  a	
  mere	
  50p	
  per	
  day,	
  per	
  
                            pupil.	
  
FYI:	
  Departure	
  TimePlease	
  be	
  aware	
  that	
  ferry	
  crossing	
                      Post	
  
                            schedules	
  are	
  not	
  released	
  until	
  late	
   booking
                            Autumn	
  and	
  sometimes	
  this	
  
                            necessitates	
  an	
  early	
  release	
  off	
  school	
  
                            on	
  the	
  day	
  of	
  departure.	
  	
  If	
  this	
  is	
  an	
  
                            issue	
  for	
  you	
  please	
  inform	
  321ski	
  
                            immediately	
  post	
  booking.
FYI:	
  Visas               Should	
  any	
  pupil	
  require	
  a	
  VISA	
  this	
   Post	
  
                            should	
  be	
  arranged	
  as	
  soon	
  as	
  the	
                  booking
                            booking	
  is	
  conJirmed,	
  or	
  prior.	
  This	
  is	
  
                            the	
  individual’s	
  responsibility.
FYI:	
  Helmet	
  Policy 321ski	
  recommends	
  the	
  hiring	
  of	
  a	
                        Post	
  
                            helmet.	
  A	
  request	
  for	
  this,	
  which	
                     booking
                            involves	
  additional	
  payment,	
  can	
  be	
  
                            made	
  to	
  321ski	
  up	
  to	
  2	
  months	
  prior	
  to	
  
                            departure.
FYI:	
  EHIC	
  Cards       EHIC	
  cards	
  will	
  need	
  to	
  be	
  obtained	
                Pre-­‐
                            prior	
  to	
  departure,	
  which	
  can	
  be	
  done	
   departure
                            online.	
  These	
  are	
  compulsory	
  prior	
  to	
  
                            travelling.	
  
11.	
  Medical	
  consent	
  Issue	
  medical	
  consent	
  forms	
  one	
  week	
   Post	
  
forms                       prior	
  to	
  the	
  Parents	
  Evening	
  when	
  they	
   booking
                            can	
  be	
  collected
12.	
  Behavioural	
        Many	
  schools	
  arrange	
  a	
  contract	
  with	
   Post	
  
policy                      their	
  pupils	
  prior	
  to	
  departure	
  for	
                   booking
                            issues	
  that	
  may	
  lie	
  outside	
  the	
  usual	
  
                            school	
  behavioural	
  policy	
  that	
  would	
  
                            otherwise	
  be	
  adopted.	
  The	
  Parents	
  
                            Evening	
  is	
  a	
  great	
  time	
  to	
  reinforce	
  the	
  
                            ultimate	
  sanction	
  of	
  repatriation.	
  
13.	
  Parents	
  EveningTypically	
  most	
  schools	
  hold	
  a	
  Parents	
   Pre-­‐
                            Evening	
  a	
  few	
  weeks	
  prior	
  to	
  departure	
  departure
                            to	
  inform	
  parents	
  and	
  to	
  collect	
  consent	
  
                            forms.	
  Reinforce	
  the	
  previously	
  agreed	
  
                            behaviour	
  policy,	
  sanctions	
  and	
  issue	
  
                            the	
  kit	
  list.	
  321ski	
  will	
  be	
  happy	
  to	
  
                            attend	
  and	
  provide	
  the	
  services	
  as	
  
                            outlined	
  in	
  http://www.321ski.co.uk/
                            teacher.php	
  
14.	
  Passports            Should	
  the	
  group	
  not	
  be	
  on	
  a	
  collective	
   Pre-­‐
                            passport	
  when	
  travelling	
  passports	
  will	
  departure
                            need	
  to	
  be	
  safeguarded	
  by	
  the	
  trip	
  
                            leader.
15.	
  Pocket	
  money            As	
  cash	
  is	
  often	
  taken	
  by	
  the	
  pupils	
  the	
   Pre-­‐
                                  school	
  may	
  wish	
  to	
  run	
  a	
  tripbank	
  and	
   departure
                                  issue	
  receipts.
16.	
  Contact	
                  Prior	
  to	
  departure	
  you	
  may	
  wish	
  to	
               Pre-­‐
Rlowchart                         establish	
  a	
  contact	
  Jlowchart	
  to	
                       departure
                                  minimise	
  teachers’	
  efforts.	
  This	
  can	
  also	
  
                                  be	
  useful	
  to	
  warn	
  for	
  delayed	
  returns.
17.	
  Behavioural	
              Many	
  schools	
  arrange	
  a	
  contract	
  with	
   Pre-­‐
policy                            their	
  pupils	
  prior	
  to	
  departure	
  for	
                 departure
                                  issues	
  that	
  may	
  lie	
  outside	
  the	
  usual	
  
                                  school	
  behavioural	
  policy	
  that	
  would	
  
                                  otherwise	
  be	
  adopted.	
  The	
  Parents	
  
                                  Evening	
  is	
  a	
  great	
  time	
  to	
  reinforce	
  the	
  
                                  ultimate	
  sanction	
  of	
  repatriation.	
  
18.	
  Declare	
                  It	
  is	
  essential	
  that	
  321ski	
  receives	
   Pre-­‐
passenger	
  list                 the	
  Rinal	
  passenger	
  list	
  at	
  least	
  8	
              departure
                                  weeks	
  prior	
  to	
  departure.	
  This	
  allows	
  
                                  321ski	
  to	
  conJirm	
  lift	
  passes,	
  
                                  equipment	
  hire	
  and	
  room	
  allocations.
19.	
  Receipt	
  of	
  Rinal	
   As	
  trip	
  leader	
  you	
  will	
  receive	
  your	
             Pre-­‐
pack                              Jinal	
  pack	
  approximately	
  3	
  weeks	
  prior	
   departure
                                  to	
  departure.	
  This	
  will	
  reinforce	
  much	
  
                                  that	
  is	
  on	
  	
  the	
  online	
  portal	
  but	
  also	
  
                                  provides	
  extra	
  bespoke	
  information.
20.	
  Room	
                     Although	
  every	
  effort	
  is	
  made	
  to	
                    Pre-­‐
allocations                       allocate	
  rooms	
  according	
  to	
  individual	
   departure
                                  preference	
  this	
  cannot	
  be	
  guaranteed	
  
                                  for	
  obvious	
  logistical	
  reasons.	
  Usually	
  
                                  this	
  process	
  is	
  completed	
  a	
  week	
  prior	
  
                                  to	
  arrival.
21.	
  Return	
  to	
             321ski	
  requires	
  this	
  prior	
  to	
                          Pre-­‐
321ski	
  some	
  items	
   departure	
  as	
  the	
  contact	
  info	
  is	
                          departure
in	
  the	
  Final	
  Pack	
   essential	
  in	
  the	
  event	
  of	
  an	
  emergency,	
  
                                  and	
  the	
  ferry	
  manifesto	
  will	
  need	
  to	
  be	
  
                                  completed	
  prior	
  to	
  boarding.
22.	
  Feedback!                  We	
  love	
  to	
  hear	
  how	
  things	
  went	
  and	
   Post	
  trip
                                  what	
  was	
  great	
  and	
  what	
  was	
  not	
  so	
  
                                  great!	
  Please	
  feedback	
  to	
  us	
  upon	
  your	
  
                                  return	
  so	
  we	
  can	
  make	
  your	
  trip	
  even	
  
                                  better	
  next	
  time	
  around.

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School ski trip: Plan of Action

  • 1. School  Ski  Trip:  Plan  of  Action The  following  22  action  points  makes  preparing  for  a  successful  school  ski  trip   with  321ski  easy: Action Description Completed ? 1.  Establish  pupils   6th  Fm/Lower  school?  Ability?  Budget?   Pre-­‐booking involved Check  http://www.321ski.co.uk  for  the   link  to  countries  and  resorts 2.  Determine  resort  All  of  our  resorts  have  a  piste   Pre-­‐booking and  method  of   technicality  breakdown,  allowing  you   transport to  make  an  informed  choice.  http:// www.321ski.co.uk/austriaresorts.php   3.  Inspection  visit? For  school  ski  trip  leaders  that  are   Pre-­‐booking required  to  fulJill  this  please  indicate   this  from  the  outset  with  http://www. 321ski.co.uk/get-­‐a-­‐quote.php   4.  Initial  quote   Contact  321ski  for  an  initial  quote Pre-­‐booking 5.  EVOLVE/Risk   Once  the  quote  is  accepted  you  will   Pre-­‐booking assessing need  to  present  to  your  SMT/SLT/LEA   or  Governors.  321ski  provides  you   with  all  of  these  materials  thereby   reducing  your  workload  considerably.   6.  Contact  321ski  to  Once  you  get  the  go  ahead  from  SMT   Pre-­‐booking make  the  trip   get  in  touch  and  we  will  reserve  the   provisional spaces  in  your  resort.  Please  note  that   up  until  now  nothing  is  reserved  but  at   this  point  you  will  have  21  days  to  pay   the  non-­‐refundable  deposits  and   guarantee  your  trip.  The  trip  is  taking   shape! 7.Publicise/ Wrestle  a  whole  assembly  slot  off  one   Pre-­‐booking Assembly/  Letter  to  of  your  colleagues  and  use  the  posters,   parents assembly  material  and  letter  templates   provided. 8.  Inform  321ski   Contact  321ski  with  your  exact   Post   and  send  in   numbers  and  we  will  issue  accurate   booking deposits invoices  with  payment  details.  If  you   have  not  achieved  minimum  numbers   we  may  advise  you  of  a  different  price   at  this  stage  (due  to  coach  costings).   9.  Receive  booking   You  will  receive  a  booking  conJirmation  Post   conRirmation with  details  of  your  trip,  as  well  as  a   booking unique  log  on  area  which  will  hold  all  of   your  updated  information.  
  • 2. 10.  Insurance Please  ensure  that  your  school   Post   insurance  covers  the  ski  trip;  this  is  the   booking best  value  route  for  coverage  as  typical   prices  are  a  mere  50p  per  day,  per   pupil.   FYI:  Departure  TimePlease  be  aware  that  ferry  crossing   Post   schedules  are  not  released  until  late   booking Autumn  and  sometimes  this   necessitates  an  early  release  off  school   on  the  day  of  departure.    If  this  is  an   issue  for  you  please  inform  321ski   immediately  post  booking. FYI:  Visas Should  any  pupil  require  a  VISA  this   Post   should  be  arranged  as  soon  as  the   booking booking  is  conJirmed,  or  prior.  This  is   the  individual’s  responsibility. FYI:  Helmet  Policy 321ski  recommends  the  hiring  of  a   Post   helmet.  A  request  for  this,  which   booking involves  additional  payment,  can  be   made  to  321ski  up  to  2  months  prior  to   departure. FYI:  EHIC  Cards EHIC  cards  will  need  to  be  obtained   Pre-­‐ prior  to  departure,  which  can  be  done   departure online.  These  are  compulsory  prior  to   travelling.   11.  Medical  consent  Issue  medical  consent  forms  one  week   Post   forms prior  to  the  Parents  Evening  when  they   booking can  be  collected 12.  Behavioural   Many  schools  arrange  a  contract  with   Post   policy their  pupils  prior  to  departure  for   booking issues  that  may  lie  outside  the  usual   school  behavioural  policy  that  would   otherwise  be  adopted.  The  Parents   Evening  is  a  great  time  to  reinforce  the   ultimate  sanction  of  repatriation.   13.  Parents  EveningTypically  most  schools  hold  a  Parents   Pre-­‐ Evening  a  few  weeks  prior  to  departure  departure to  inform  parents  and  to  collect  consent   forms.  Reinforce  the  previously  agreed   behaviour  policy,  sanctions  and  issue   the  kit  list.  321ski  will  be  happy  to   attend  and  provide  the  services  as   outlined  in  http://www.321ski.co.uk/ teacher.php   14.  Passports Should  the  group  not  be  on  a  collective   Pre-­‐ passport  when  travelling  passports  will  departure need  to  be  safeguarded  by  the  trip   leader.
  • 3. 15.  Pocket  money As  cash  is  often  taken  by  the  pupils  the   Pre-­‐ school  may  wish  to  run  a  tripbank  and   departure issue  receipts. 16.  Contact   Prior  to  departure  you  may  wish  to   Pre-­‐ Rlowchart establish  a  contact  Jlowchart  to   departure minimise  teachers’  efforts.  This  can  also   be  useful  to  warn  for  delayed  returns. 17.  Behavioural   Many  schools  arrange  a  contract  with   Pre-­‐ policy their  pupils  prior  to  departure  for   departure issues  that  may  lie  outside  the  usual   school  behavioural  policy  that  would   otherwise  be  adopted.  The  Parents   Evening  is  a  great  time  to  reinforce  the   ultimate  sanction  of  repatriation.   18.  Declare   It  is  essential  that  321ski  receives   Pre-­‐ passenger  list the  Rinal  passenger  list  at  least  8   departure weeks  prior  to  departure.  This  allows   321ski  to  conJirm  lift  passes,   equipment  hire  and  room  allocations. 19.  Receipt  of  Rinal   As  trip  leader  you  will  receive  your   Pre-­‐ pack Jinal  pack  approximately  3  weeks  prior   departure to  departure.  This  will  reinforce  much   that  is  on    the  online  portal  but  also   provides  extra  bespoke  information. 20.  Room   Although  every  effort  is  made  to   Pre-­‐ allocations allocate  rooms  according  to  individual   departure preference  this  cannot  be  guaranteed   for  obvious  logistical  reasons.  Usually   this  process  is  completed  a  week  prior   to  arrival. 21.  Return  to   321ski  requires  this  prior  to   Pre-­‐ 321ski  some  items   departure  as  the  contact  info  is   departure in  the  Final  Pack   essential  in  the  event  of  an  emergency,   and  the  ferry  manifesto  will  need  to  be   completed  prior  to  boarding. 22.  Feedback! We  love  to  hear  how  things  went  and   Post  trip what  was  great  and  what  was  not  so   great!  Please  feedback  to  us  upon  your   return  so  we  can  make  your  trip  even   better  next  time  around.