Connecting systems for better services around special collections

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Connecting systems
for better services
around special collections
Saskia van Bergen 3 July 2014

Special Collections UB Leiden

 One of the top-3 institutions in the
Netherlands
 Aim : collections used in research and
education
 By students, teachers, researchers, and a
general public of culturally interested
people
 International orientation
 The special collections are also part of
our national and international heritage
Special Collections UB Leiden

Original situation

Goal: create better access
Program consisting of 3 projects :
 Conversion of all special collections metadata
to OCLC’s Union Catalogue,
 1 system for cataloguing all collections
 Service digitisation on demand, built on
PRIMO
 View requests of all special collections through
our catalogue (no paper slips)

Step 1:
Conversion of the metadata to
OCLC’s union Catalogue
• Separate records for physical and digital
objects
• In separate batches
• With links to the scans in DigiTool
• New formats were created

Step 2:
Digitisation on demand service
• Create order buttons in our catalogue (PRIMO)

Step 2:
Digitisation on demand service
• Create order buttons in our catalogue (PRIMO)
• FTP server for delivery to client
• Connection to payment system
• Automatic export to DigiTool
• Implementation of

Step 3:
Connecting systems

Step 4:
Create holdings and items
• Taylor-made for various collections

Step 4:
Create holdings and items
• Taylor-made for various collections
• In the meantime: workaround for materials
without holdings & items

Questions?
Or contact me at:
w.van.bergen@library.leidenuniv.nl
Saskia van Bergen

Connecting systems for better services around special collections

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