Tools supporting the translation of SAP system short text by MorphoLogic Localisation Ltd.

1. Gábor Bessenyei –
OTM, PPB and ATS
SAP System Translation Tools by
MorphoLogic Localisation Ltd.
Advanced Translation Statistics (ATS)
Object Translation Manager (OTM)
Proposal Pool Builder (PPB)

2. Gábor Bessenyei –
OTM, PPB and ATS
System Translation Tools
• New features compared to the standard se63 environment
New features for statistics
System short text translation outside the system
Recycling of existing external translations for the Proposal Pool

3. Gábor Bessenyei –
OTM, PPB and ATS
Advanced Translation Statistics (ATS)
• SAP standard statistics
In the standard SAP translation environment, there are three translation statuses available:
Translated (‘green’)
This category represents strings which have a translation in the target language field and a similar entry in the Proposal Pool
Modified (‘yellow’)
This category represents two subcategories:
Strings where a translation in the target language field exits, without a corresponding Proposal Pool entry
Strings where a translation in the target language field exits, and no Proposal Pool entry is available at all
Untranslated (‘red’)
This category represents strings whithout any translation in the target language field
The statistics shows in addition how many proposals are available

4. Gábor Bessenyei –
OTM, PPB and ATS
Advanced Translation Statistics (ATS)
• What the standard statistics lack
The categories of the standard statistics have the following gaps:
No differentiation within the yellow lines: for scoping and resource planning, it is essential to know
why a line is yellow: because it was really modified at the source side or because it simply does not have
a corresponding proposal pool entry. Yellow lines with different proposal pool entries are potentially
real modifications with translation already available; yellow lines without any proposal pool entries have
to be checked and possibly translated one by one manually.
No information about how many corresponding proposals are available for red lines: for scoping and
resource planning, it is essential to know the number of untranslated lines for which proposal pool
entries are already available.
No information about internal repetitions: for scoping and resource planning, it is essential to know
the number of internal repetitions. As an example, if you have 1000 untranslated lines but all of these
lines have the same source text, it have to be translated only once, and can be copied 999 times. If you
have 1000 untranslated lines and each of them are different, you have to enter 1000 individual
translations.
No information about the content: for scoping and resource planning, it is essential to know the
content. You can get an answer to the following important questions: are these lines related to
Financials or related to Logistics? Are these lines real translations or just copied source texts into the
target language field? What is the quality of the already available translations?

5. Gábor Bessenyei –
OTM, PPB and ATS
Advanced Translation Statistics (ATS)
• ATS’ statistics-enhancing features
New categories
Displayed content
Number of internal
repetitions and
Proposal Pool matches

6. Gábor Bessenyei –
OTM, PPB and ATS
Objext Translation Manager (OTM)
• The SE63 Short Text Editor
Gaps of the standard short text editor:
-No spell checker available
-Only 100% matches can be recycled
-No concordance search functions available
-Performing changes and global replacements is difficult
-System access and user needed
-Translators have to be familiar with se63
-Translated content can be proofread only after it has already been entered

7. Gábor Bessenyei –
OTM, PPB and ATS
Object Translation Manager (OTM)
• The solution OTM
1. Download of short texts (XLIFF) 2. Translation in an external CAT tool
(TM, Terminology, Spellcheck, QA checks)
3. Upload of translated XLIFF file 4. Creation of Proposal Pool entries with the
Proposal Pool Builder

8. Gábor Bessenyei –
OTM, PPB and ATS
Proposal Pool Builder (PPB)
• Tool for recycling external translations
The Proposal Pool Builder allows you to create
Proposal Pool entries out of existing translations
Possible scenarios for usage:
–No proposal pool maintenance was performed during translation
–Source language switch
–Creation of proposal pool entries for translations performed via OTM
–Recycling of existing external translations

9. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Display statistics – selection screen 1
-Source language: required source language
-Target language: required target language
-Statistics - summary: statistics overview
-Statistics with repetitions: display internal repetitions with Proposal Pool match matrix
-Statistics with texts: display text content, their internal repetitions and the Proposal Pool match matrix
-100% matches only: if deselected, listed special characters are ignored for repetitions calculation

10. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Display statistics – selection screen 2
-Object types: selection base is a short text object type
-Object: selection base is an individual object
-Transport request: selection base is a transport request
-Collection: selection base is a collection (development class)
-Worklist number: selection base is the content of an se63 translation worklist

11. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Display statistics with repetitions and PP matrix

12. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Display statistics with text content

13. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Downloading short texts via OTM – selection screen 1
-E-mail contact: sends the XLIFF file to the Customer Support System or any other contact address
-Proposed deadline: sets the requested deadline for the translation (if sent to the Customer Support System)
-Quote requested: sets the status if a quote is requested (if sent to the Customer Support System)
-Source language, Target language: required language pair
-Reference language: languages included as reference (e.g. DE->PL, EN as reference)
-use best PP checkboxes: set if available proposals should be included as translation for untranslated and modified lines

14. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Downloading short texts via OTM – selection screen 2
-Output file: location and name of the XLIFF file
-Object types: selected short text objects
-Filter for translation status: filters the downloaded content based on the translation status
-Object / Transport request / Collection / Worklist number: selection base for objects

15. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Structure of the output XLIFF file
Source entry
Target entry
Reference languages

16. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Translation with an external editor

17. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Translation with an external editor – Highlights 1
-Translation Memory
-Maximum length check
-Spell checker
-Terminology
-Concordance search
-Repetitions are displayed immediately (improved consistency and easy distribution)

18. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Translation with an external editor – Highlights 2
-String properties (domain, collection, object type, maximum length)-QA checks
(Terminology, Spellcheck,
Maximum length, consistency)

19. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Uploading the translated file
-File name: name of the translated file
-Overwrite existing translation: toggles if existing translations in the system should be kept or overwritten
-Productive run: toggles test run / productive run
-Detailed list: displays a detailed result list
-Run in batch mode: toggles online / batch processing

20. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Uploading the translated file - result
Checks performed during upload:
-Does the object still exist?
-Does the string still exist?
-Does a translation exist in the uploaded file?
-Were there any changes in the source text since the XLIFF had been downloaded?
-Does the translation fit into the maximum length?

21. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Creating PP entries with PPB – selection screen 1
-Real run (X) / test run: toggles test / productive run
-List objects after run: display details after completion
-Create proposal (INSERT): if a different proposal exists, the new entry will be inserted
-Overwrite existing prop. (UPD): if a different proposal exists, it will be overwritten by the new entry
-Skip existing proposal (SKIP): if a different proposal exists, the new entry will not be created
-Source / target language: required languages
-Skip source equal target text: no creation of a proposal in case the source and the target text are identical
-Skip equal with reference lang.: no creation of a proposal in case the reference language and the target text are identical
-Status: radio button for the status of the created proposal pool entries
-Create as appl. component: toggles whether the proposals should be created as system standard or as an application standard
-User name: text box for the proposal creator user name

22. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Creating PP entries with PPB – selection screen 2
-Object types: selection of object types
-Object: selection base is a single object
-Transport request: selection base is a
transport request
-Collection: selection base is a collection
(development class)
-Worklist number: selection base is a se63
translation worklist
-XML file: selection base is a translated XML
file
-XLIFF file: selection base is a translated
XLIFF file
-XLS file: selection base is an XLS file

23. Gábor Bessenyei –
OTM, PPB and ATS
The Translation Process with ATS, OTM and PPB
• Creating proposal pool entries with PPB – result

24. Gábor Bessenyei –
OTM, PPB and ATS
MorphoLogic Localisation Ltd.
http://www.morphologic-localisation.eu