RetroFit Technologies




     City of Newburyport
Comprehensive Business Solutions
Agenda
Welcome/Overview of RetroFit – Gary Whear, Vice President

Solutions Presentation– Walter Gallagher, Sr. Account Executive

Green Technology – Gary Whear, Vice President

Clearway Discussion- Colm Whelan, Sr. Project Manager

Voice Systems- Karen Schneider, Executive Vice President
                  Larry Murphy , Senior Account Executive


Q&A – All
                                                                  2
GARY WHEAR, RetroFit Technologies
OVERVIEW OF RETROFIT




                                    3
Overview of RetroFit Technologies
 28+ year history of demonstrated IT expertise
 Centralized logistics depot in Milford, MA and Meriden, CT
 35 professional technicians and engineers covering New
  England
 7 x 24-hour Call Management Center
 State-of-the-Art Network Operations Center (NOC)
 Over 1,200 client locations in New England (Government,
  Educational, Commercial, and Non-Profit markets)
 Well-established partnerships with industry-leading service
  providers
 Active vendor on Massachusetts statewide technology contracts:
  ITC16, ITC16A, OFF16, OFF27, and ITS33
 Experienced in-house logistics specialists

                                                                   4
RetroFit’s Core Competencies




               Backup &     Onsite
Managed IT                              Professional                 Hardware
               Disaster    Support &                   Block Time
 Services                                 Services                  Procurement
               Recovery   Maintenance




                                                                                  5
RetroFit and Clearway
 Clearway Technologies has been a strategic business
  partner with RetroFit since 2008 providing
  management consulting and business solutions to our
  client base.
 RetroFit has found Clearway to be an invaluable
  partner because of their reputation for delivering
  major new strategic technologies to our clients to
  drive top and bottom line growth, improve customer
  satisfaction and accelerate time to market.
 Clearway was selected by Microsoft as the first
  SharePoint partner in New England in 2000.
  Clearway is a Microsoft Gold Certified and Managed
  Partner.
                                                        6
Why RetroFit?
   Solutions – Partnered with industry leading OEMs
   Critical Support Needs – Various response times
   Efficiency & Productivity – Technology options
   Quality – Product selection & service delivery
   Service Options – Complete range of services
   Cost Savings – Low overhead/cost structure
   Relationships – We know our customers
   Ease of doing business – Flat organization


                                                       7
WALTER GALLAGHER, RetroFit Technologies
SOLUTION OVERVIEW




                                          8
Technical Agenda
 Key upgrades to the environment include:
   – Server
   – Domain/AD structure
   – Security Enhancements
   – Communication Enhancements
   – Reduction of bottlenecks for Network Operation
     System (NOS)
   – Microsoft SharePoint




                                                      9
Technical Solutions Breakdown
 Change internal IP addressing scheme to a private
  range
 Replace the NT 4.0 Domain with Windows 2008 R2
  Active Directory Domain
 Replace Exchange Server 5.5 with Exchange Server
  2010
 Replace current servers running Windows 2000 Server
 Virtualize current server environment
 Replace select PCs
 Replace current backup system

                                                        10
Hardware Upgrade Requirements
 Replace and virtualize current server environment
 Replace select/antiquated PCs
 Maximize carbon footprint with current “green”
  strategies
 Integrate voice and data documents and communication
  silo’s
 Replace/enhance backup system methodologies
 Position operating environment for immediate disaster
  recovery.



                                                          11
GARY WHEAR, RetroFit Technologies
GREEN TECHNOLOGY




                                    12
Server Consolidation – Go Green!
 Through consolidation and virtualization of servers
  using VMware, City of Newburyport will drastically
  reduce their carbon footprint:
   Reduce energy costs by 80%
   Power down servers without affecting applications or
    users
   Green your datacenter while decreasing costs and
    improving service levels




                                                           13
Reduce Energy Costs
 Consolidate Servers - Consolidation of servers
  eliminates server sprawl and cuts maintenance costs
 Reduce Energy Consumption - Every server
  virtualized saves 7000kWh of electricity annually or
  about $700 in energy costs
 Increase IT Capacity - Improve server utilization rates
  from 5-15% to 60-80%. Running fewer, highly utilized
  servers frees up space and power.
 Reduce CO2 Emissions – 4 tons of CO2 are
  eliminated for every server virtualized; the equivalent to
  taking 1.5 cars off the highway!

                                                               14
GREEN CALCULATOR
Reduce Energy Cost & Environmental Impact with Virtualization




Number of servers* to virtualize                                                                18
*Calculations are based on the power consumption of a standard 2 CPU server
                                                       Physical          Virtualized          Savings
Energy Savings:
Annual Server & Cooling Energy Usage (kWh)                  145,263              26,121            119,142
Cost Reduction:
Physical Hardware1                                     $117,000.00            $22,500.00        $94,500.00
Annual Energy Cost2                                     $14,526.27             $2,612.09        $11,914.18
                                                                                             Annual CO2
                                                                         Cars off the
Environmental Impact:                               Planting Trees                            Emission
                                                                          Highway3
                                                                                              (lbs/kg)4

These savings are equivalent to:                                  360                   13     159,769 lbs.
                                                                                                 72,470 kg
1Assumes $6,500 per 2 CPU server
2Assumes $0.10/kWh and 550 Watts per 2 CPU server
3Assumes 12,000 miles per year and 20 mpg

4Assumes 1.341 lbs CO2 emission per kWh




                                                                                                              15
COLM WHELAN, Clearway Technologies
SHAREPOINT SOLUTION




                                     16
Clearway’s SharePoint Solution
 Solution Definition
    Business/Technical Requirements
    SharePoint Education
    Architecture for SharePoint Solution
        Server Hardware Specifications
        Software Requirements
        Roadmap
    Design of City of Newburyport’s intranet portal site:
        Includes user interface, basic branding, site hierarchy, taxonomy,
         navigation, site templates, and security
        Basic Department Sub Sites – 3 Departments
        Basic Document Management Functionality
        Document migration Proof of Concept from current network file shares.
    Detailed project plan
                                                                                 17
Clearway’s SharePoint Solution (Cont.)
 Implementation
    SharePoint Server Farm Installation and Configuration
    Implementation of City of Newburyport’s portal site
    Navigation
    Basic Department Sub Sites (3 departments)
    Basic Document Management
    Document migration Proof of Concept
    Basic Branding (based on City of Newburyport’s provided
     graphic design)

 Knowledge Transfer
    End User Training
    Administrator Training
                                                               18
Clearway’s SharePoint Solution (Cont.)
 Governance
    Review governance objectives with City of Newburyport staff
    Provide draft governance document that can evolve along with
     the use of SharePoint

 Support




                                                                    19
Why Clearway?
 Clearway is a leading provider of management consulting and
  business solutions:
    –   Unified Communication and Collaboration
    –   Enterprise Content Management
    –   Business Intelligence
    –   Business Process Management
    –   Office and .NET Application Development
 Clearway delivers the following Microsoft applications and
  technologies:
    –   Exchange Server 2010
    –   Lync Server
    –   Office SharePoint Server 2010
    –   SQL Server
    –   Microsoft Online Services
    –   Active Directory
    –   Office and .NET Application Development
                                                                20
QUESTIONS?




             21
Thank you for your time!




  Complete Business Solution!

Retrofit slide deck

  • 1.
    RetroFit Technologies City of Newburyport Comprehensive Business Solutions
  • 2.
    Agenda Welcome/Overview of RetroFit– Gary Whear, Vice President Solutions Presentation– Walter Gallagher, Sr. Account Executive Green Technology – Gary Whear, Vice President Clearway Discussion- Colm Whelan, Sr. Project Manager Voice Systems- Karen Schneider, Executive Vice President Larry Murphy , Senior Account Executive Q&A – All 2
  • 3.
    GARY WHEAR, RetroFitTechnologies OVERVIEW OF RETROFIT 3
  • 4.
    Overview of RetroFitTechnologies  28+ year history of demonstrated IT expertise  Centralized logistics depot in Milford, MA and Meriden, CT  35 professional technicians and engineers covering New England  7 x 24-hour Call Management Center  State-of-the-Art Network Operations Center (NOC)  Over 1,200 client locations in New England (Government, Educational, Commercial, and Non-Profit markets)  Well-established partnerships with industry-leading service providers  Active vendor on Massachusetts statewide technology contracts: ITC16, ITC16A, OFF16, OFF27, and ITS33  Experienced in-house logistics specialists 4
  • 5.
    RetroFit’s Core Competencies Backup & Onsite Managed IT Professional Hardware Disaster Support & Block Time Services Services Procurement Recovery Maintenance 5
  • 6.
    RetroFit and Clearway Clearway Technologies has been a strategic business partner with RetroFit since 2008 providing management consulting and business solutions to our client base.  RetroFit has found Clearway to be an invaluable partner because of their reputation for delivering major new strategic technologies to our clients to drive top and bottom line growth, improve customer satisfaction and accelerate time to market.  Clearway was selected by Microsoft as the first SharePoint partner in New England in 2000. Clearway is a Microsoft Gold Certified and Managed Partner. 6
  • 7.
    Why RetroFit?  Solutions – Partnered with industry leading OEMs  Critical Support Needs – Various response times  Efficiency & Productivity – Technology options  Quality – Product selection & service delivery  Service Options – Complete range of services  Cost Savings – Low overhead/cost structure  Relationships – We know our customers  Ease of doing business – Flat organization 7
  • 8.
    WALTER GALLAGHER, RetroFitTechnologies SOLUTION OVERVIEW 8
  • 9.
    Technical Agenda  Keyupgrades to the environment include: – Server – Domain/AD structure – Security Enhancements – Communication Enhancements – Reduction of bottlenecks for Network Operation System (NOS) – Microsoft SharePoint 9
  • 10.
    Technical Solutions Breakdown Change internal IP addressing scheme to a private range  Replace the NT 4.0 Domain with Windows 2008 R2 Active Directory Domain  Replace Exchange Server 5.5 with Exchange Server 2010  Replace current servers running Windows 2000 Server  Virtualize current server environment  Replace select PCs  Replace current backup system 10
  • 11.
    Hardware Upgrade Requirements Replace and virtualize current server environment  Replace select/antiquated PCs  Maximize carbon footprint with current “green” strategies  Integrate voice and data documents and communication silo’s  Replace/enhance backup system methodologies  Position operating environment for immediate disaster recovery. 11
  • 12.
    GARY WHEAR, RetroFitTechnologies GREEN TECHNOLOGY 12
  • 13.
    Server Consolidation –Go Green!  Through consolidation and virtualization of servers using VMware, City of Newburyport will drastically reduce their carbon footprint: Reduce energy costs by 80% Power down servers without affecting applications or users Green your datacenter while decreasing costs and improving service levels 13
  • 14.
    Reduce Energy Costs Consolidate Servers - Consolidation of servers eliminates server sprawl and cuts maintenance costs  Reduce Energy Consumption - Every server virtualized saves 7000kWh of electricity annually or about $700 in energy costs  Increase IT Capacity - Improve server utilization rates from 5-15% to 60-80%. Running fewer, highly utilized servers frees up space and power.  Reduce CO2 Emissions – 4 tons of CO2 are eliminated for every server virtualized; the equivalent to taking 1.5 cars off the highway! 14
  • 15.
    GREEN CALCULATOR Reduce EnergyCost & Environmental Impact with Virtualization Number of servers* to virtualize 18 *Calculations are based on the power consumption of a standard 2 CPU server Physical Virtualized Savings Energy Savings: Annual Server & Cooling Energy Usage (kWh) 145,263 26,121 119,142 Cost Reduction: Physical Hardware1 $117,000.00 $22,500.00 $94,500.00 Annual Energy Cost2 $14,526.27 $2,612.09 $11,914.18 Annual CO2 Cars off the Environmental Impact: Planting Trees Emission Highway3 (lbs/kg)4 These savings are equivalent to: 360 13 159,769 lbs. 72,470 kg 1Assumes $6,500 per 2 CPU server 2Assumes $0.10/kWh and 550 Watts per 2 CPU server 3Assumes 12,000 miles per year and 20 mpg 4Assumes 1.341 lbs CO2 emission per kWh 15
  • 16.
    COLM WHELAN, ClearwayTechnologies SHAREPOINT SOLUTION 16
  • 17.
    Clearway’s SharePoint Solution Solution Definition  Business/Technical Requirements  SharePoint Education  Architecture for SharePoint Solution  Server Hardware Specifications  Software Requirements  Roadmap  Design of City of Newburyport’s intranet portal site:  Includes user interface, basic branding, site hierarchy, taxonomy, navigation, site templates, and security  Basic Department Sub Sites – 3 Departments  Basic Document Management Functionality  Document migration Proof of Concept from current network file shares.  Detailed project plan 17
  • 18.
    Clearway’s SharePoint Solution(Cont.)  Implementation  SharePoint Server Farm Installation and Configuration  Implementation of City of Newburyport’s portal site  Navigation  Basic Department Sub Sites (3 departments)  Basic Document Management  Document migration Proof of Concept  Basic Branding (based on City of Newburyport’s provided graphic design)  Knowledge Transfer  End User Training  Administrator Training 18
  • 19.
    Clearway’s SharePoint Solution(Cont.)  Governance  Review governance objectives with City of Newburyport staff  Provide draft governance document that can evolve along with the use of SharePoint  Support 19
  • 20.
    Why Clearway?  Clearwayis a leading provider of management consulting and business solutions: – Unified Communication and Collaboration – Enterprise Content Management – Business Intelligence – Business Process Management – Office and .NET Application Development  Clearway delivers the following Microsoft applications and technologies: – Exchange Server 2010 – Lync Server – Office SharePoint Server 2010 – SQL Server – Microsoft Online Services – Active Directory – Office and .NET Application Development 20
  • 21.
  • 22.
    Thank you foryour time! Complete Business Solution!