2. Agenda
Welcome/Overview of RetroFit – Gary Whear, Vice President
Solutions Presentation– Walter Gallagher, Sr. Account Executive
Green Technology – Gary Whear, Vice President
Clearway Discussion- Colm Whelan, Sr. Project Manager
Voice Systems- Karen Schneider, Executive Vice President
Larry Murphy , Senior Account Executive
Q&A – All
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4. Overview of RetroFit Technologies
28+ year history of demonstrated IT expertise
Centralized logistics depot in Milford, MA and Meriden, CT
35 professional technicians and engineers covering New
England
7 x 24-hour Call Management Center
State-of-the-Art Network Operations Center (NOC)
Over 1,200 client locations in New England (Government,
Educational, Commercial, and Non-Profit markets)
Well-established partnerships with industry-leading service
providers
Active vendor on Massachusetts statewide technology contracts:
ITC16, ITC16A, OFF16, OFF27, and ITS33
Experienced in-house logistics specialists
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5. RetroFit’s Core Competencies
Backup & Onsite
Managed IT Professional Hardware
Disaster Support & Block Time
Services Services Procurement
Recovery Maintenance
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6. RetroFit and Clearway
Clearway Technologies has been a strategic business
partner with RetroFit since 2008 providing
management consulting and business solutions to our
client base.
RetroFit has found Clearway to be an invaluable
partner because of their reputation for delivering
major new strategic technologies to our clients to
drive top and bottom line growth, improve customer
satisfaction and accelerate time to market.
Clearway was selected by Microsoft as the first
SharePoint partner in New England in 2000.
Clearway is a Microsoft Gold Certified and Managed
Partner.
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7. Why RetroFit?
Solutions – Partnered with industry leading OEMs
Critical Support Needs – Various response times
Efficiency & Productivity – Technology options
Quality – Product selection & service delivery
Service Options – Complete range of services
Cost Savings – Low overhead/cost structure
Relationships – We know our customers
Ease of doing business – Flat organization
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9. Technical Agenda
Key upgrades to the environment include:
– Server
– Domain/AD structure
– Security Enhancements
– Communication Enhancements
– Reduction of bottlenecks for Network Operation
System (NOS)
– Microsoft SharePoint
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10. Technical Solutions Breakdown
Change internal IP addressing scheme to a private
range
Replace the NT 4.0 Domain with Windows 2008 R2
Active Directory Domain
Replace Exchange Server 5.5 with Exchange Server
2010
Replace current servers running Windows 2000 Server
Virtualize current server environment
Replace select PCs
Replace current backup system
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11. Hardware Upgrade Requirements
Replace and virtualize current server environment
Replace select/antiquated PCs
Maximize carbon footprint with current “green”
strategies
Integrate voice and data documents and communication
silo’s
Replace/enhance backup system methodologies
Position operating environment for immediate disaster
recovery.
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13. Server Consolidation – Go Green!
Through consolidation and virtualization of servers
using VMware, City of Newburyport will drastically
reduce their carbon footprint:
Reduce energy costs by 80%
Power down servers without affecting applications or
users
Green your datacenter while decreasing costs and
improving service levels
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14. Reduce Energy Costs
Consolidate Servers - Consolidation of servers
eliminates server sprawl and cuts maintenance costs
Reduce Energy Consumption - Every server
virtualized saves 7000kWh of electricity annually or
about $700 in energy costs
Increase IT Capacity - Improve server utilization rates
from 5-15% to 60-80%. Running fewer, highly utilized
servers frees up space and power.
Reduce CO2 Emissions – 4 tons of CO2 are
eliminated for every server virtualized; the equivalent to
taking 1.5 cars off the highway!
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15. GREEN CALCULATOR
Reduce Energy Cost & Environmental Impact with Virtualization
Number of servers* to virtualize 18
*Calculations are based on the power consumption of a standard 2 CPU server
Physical Virtualized Savings
Energy Savings:
Annual Server & Cooling Energy Usage (kWh) 145,263 26,121 119,142
Cost Reduction:
Physical Hardware1 $117,000.00 $22,500.00 $94,500.00
Annual Energy Cost2 $14,526.27 $2,612.09 $11,914.18
Annual CO2
Cars off the
Environmental Impact: Planting Trees Emission
Highway3
(lbs/kg)4
These savings are equivalent to: 360 13 159,769 lbs.
72,470 kg
1Assumes $6,500 per 2 CPU server
2Assumes $0.10/kWh and 550 Watts per 2 CPU server
3Assumes 12,000 miles per year and 20 mpg
4Assumes 1.341 lbs CO2 emission per kWh
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17. Clearway’s SharePoint Solution
Solution Definition
Business/Technical Requirements
SharePoint Education
Architecture for SharePoint Solution
Server Hardware Specifications
Software Requirements
Roadmap
Design of City of Newburyport’s intranet portal site:
Includes user interface, basic branding, site hierarchy, taxonomy,
navigation, site templates, and security
Basic Department Sub Sites – 3 Departments
Basic Document Management Functionality
Document migration Proof of Concept from current network file shares.
Detailed project plan
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18. Clearway’s SharePoint Solution (Cont.)
Implementation
SharePoint Server Farm Installation and Configuration
Implementation of City of Newburyport’s portal site
Navigation
Basic Department Sub Sites (3 departments)
Basic Document Management
Document migration Proof of Concept
Basic Branding (based on City of Newburyport’s provided
graphic design)
Knowledge Transfer
End User Training
Administrator Training
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19. Clearway’s SharePoint Solution (Cont.)
Governance
Review governance objectives with City of Newburyport staff
Provide draft governance document that can evolve along with
the use of SharePoint
Support
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20. Why Clearway?
Clearway is a leading provider of management consulting and
business solutions:
– Unified Communication and Collaboration
– Enterprise Content Management
– Business Intelligence
– Business Process Management
– Office and .NET Application Development
Clearway delivers the following Microsoft applications and
technologies:
– Exchange Server 2010
– Lync Server
– Office SharePoint Server 2010
– SQL Server
– Microsoft Online Services
– Active Directory
– Office and .NET Application Development
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