Relocation Management Services provides a single point of contact to plan and oversee the entire relocation process. They conduct interviews and gather critical project details to create a comprehensive schedule. They coordinate furniture inventory, vendor communication, building requirements, and employee data. Relocation Management Services oversees all pre-move and move activities, including tagging, staging, and on-site supervision to ensure a smooth transition to the new facility.

1. RELOCATION MANAGEMENT
SERVICES
Relocation Management Services provide the client with a single-point resource to plan and
the direct the move process. Our objective is to unburden the client to be able to focus on
core responsibilities and to assure a smooth and timely transition into the new facility.
Pre-Move Activities
Critical Path Planning
Conduct client interviews to gather information regarding critical move data:
 Project profile.
 Critical Dates.
 Vendor Information.
 Equipment Information.
 Building Information.
Project Cycle
Summarize and Database the Schedule Information
 Input into Microsoft Project.
 Identify and document potential conflicts.
 Review with client and gain approval.
Project Schedule
Phased Floor Plan
Organized for speed, innovation and value to create workplaces that respond to business performance needs

2. RELOCATION MANAGEMENT
SERVICES
Furniture Inventory
Conduct a physical inventory of all furniture to be relocated:
 Identify by description, manufacturer and condition.
 Sort by pieces to be reused.
 Coordinate existing furniture into re-use layout.
Vendor Communication
 Review the preliminary schedule with all vendors.
 Identify and document potential conflicts.
 Revise accordingly.
Work Flow Chart
Organized for speed, innovation and value to create workplaces that respond to business performance needs

3. RELOCATION MANAGEMENT
SERVICES
Move Data Base
Create and maintain a data base of employee information including:
 Name
 Existing address
 New address
 New phone number
 Department
 Scheduled Move Day
Employee Information
Building Requirements
Coordinate with the respective Building Managers:
 Review the relocation schedule.
 Identify any move restrictions.
 Reserve elevators and loading docks.
 Arrange janitorial services.
Site Survey
Organized for speed, innovation and value to create workplaces that respond to business performance needs

4. RELOCATION MANAGEMENT
SERVICES
Equipment/Vendor Review
 Secure information on all equipment and service vendors.
 Identify leased/owned equipment.
 Notify leasing companies of move schedule.
 Review equipment prep procedures for the move.
 Obtain quotes for equipment prep.
 Arrange for services to relocate.
Identify Security Requirements
 Building security.
 Move content security.
 Arrange for move security services as required.
Issue Move Bid Package Information to Include:
 Critical Path Schedule.
 Estimates of personnel and contents moving.
 Building restrictions.
 Pre-Move activity requirements.
 Insurance requirements.
 Conduct walk-through at origin and destination.
Review and Award moving Contract
 Review bids for content and completion.
 Provide cost analysis spread sheet to the owner for review. Bid Documents
 Recommend moving contractor.
Organized for speed, innovation and value to create workplaces that respond to business performance needs

5. RELOCATION MANAGEMENT
SERVICES
Purge Day
Organize employee cleanup prior to move:
 Identify document and material disposal procedures.
 Schedule trash removal with building.
Newsletters
Create Move Newsletter to include:
 Packing instructions.
 Time lines for relocation activities.
 Help Center information.
 Employee activities.
Project Schedule
Internal Communication and Coordination
Assist in identifying internal move activities:
 Printing of addressed materials.
 Issuing security badges and keys.
 Notifying vendors/customers of move.
 Notify post office.
 Setup temporary mailroom procedures for move.
Organized for speed, innovation and value to create workplaces that respond to business performance needs

6. RELOCATION MANAGEMENT
SERVICES
Coordinate Refurbishing of Existing Furniture
 Identify furniture to be refurbished from existing inventory.
 Prepare refurbisher bid documents.
 Issue bid documents to qualified vendors.
 Review bid proposals with the owner representative and award contract.
 Supervise refurbishing process.
Move Meetings
 Chair move meetings with internal representatives
 Issue meeting minutes and follow up on all action
items.
Organized for speed, innovation and value to create workplaces that respond to business performance needs

7. RELOCATION MANAGEMENT
SERVICES
Move Activities
Tagging & Staging
 Tag move contents with appropriate labels.
Blue color code #0000FF
 Coordinate tags with new furniture drawings. Green color code #0000GG
 Setup color-coding for move phasing.
Yellow color code #0000YY Purple color code #CC00FF
Orange color code #0000FF Red color code #FF0000
Conduct Building Inspection
 Review site conditions at both origin and destination prior to move.
 Review site conditions post move.
 Document a punchlist of damages and resolve with sub-contractors.
Welcome Booklet
Create a Welcome Booklet to include:
 Building information.
 Orientation information on equipment and furnishings.
 Other information as requested by the owner.
On Site Supervision
 Provide on site supervision at both origin and destination.
Organized for speed, innovation and value to create workplaces that respond to business performance needs

8. RELOCATION MANAGEMENT
SERVICES
Post Move Activities
Help Center
 Coordinate vendor Help Desk during and after move.
Web Page
Floor Plan
Close Out Report
Prepare project close out report to include:
 Identify unresolved issues.
 Identify damages.
 Review invoices.
 Review insurance claims.
Reports
Drawings
Remaining Furniture Disposal
 Identify remaining furniture.
 Solicit quotes for buy-back.
 Arrange for disposal of remaining furniture.
Floor Plan
Organized for speed, innovation and value to create workplaces that respond to business performance needs