Records fit for discovery
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Records fit for discovery. A project briefing from OCLC Research and the RLG Partnership, by Merrilee Proffitt
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Records fit for discovery
- 1. RLG Programs Records fit for discovery A project briefing from OCLC Research / RLG Partnership Merrilee Proffitt Senior Program Officer PACSCL Something New for Something Old 4 December 2008
- 2. • High expectations • Council on Library and Information Resources (CLIR) • Mellon Foundation • National Historic Publications and Records Commission (NHPRC) • National Endowment for the Humanities (NEH) • Timing • Library of Congress On the Record recommendations • ARL Special Collections Working Group • Continued importance of special collections to the RLG Partnership PACSCL Something New for Something Old Programs & Research 2 4 December 2008
- 3. Working in two ways • Looking to expand/enhance OCLC services to meet the needs of archives and special collections • WorldCat Local Special Collections Task Force • “Missing Materials” prototype • New hire in OCLC Research: Jackie Dooley • Undertake a program of work focusing on “end to end” flow of archival lifecycle PACSCL Something New for Something Old Programs & Research 3 4 December 2008
- 4. Program of work: Mobilizing Unique Materials ACQUIRE SURVEY SELECT DESCRIBE DISCLOSE DISCOVER DELIVER APPRAISE INFLUENCE ENHANCE End-to-End Archival Processing Flow PACSCL Something New for Something Old Programs & Research 4 4 December 2008
- 5. Mobilizing Unique Materials • Assess Archival Survey Tools • Analyze Existing EAD Creation and Editing Tools • Define the State of Holdings and Description for Archives • Define the State of quot;Hidden Collectionsquot; for Archives • Analyze Specialized Discovery Environments to Optimize Discovery of Archival Materials • Synthesize the Current State of Delivery Practices for Archives and Special Collections • Increase the Scale of Special Collections Digitization PACSCL Something New for Something Old Programs & Research 5 4 December 2008
- 6. Define the State of Holdings and Description for Archives • MARC records as represented in WorldCat • 1.03 million records under archival control (unpublished materials, excluding theses and dissertations) • Determine what’s there, document what we find • Comparing records to DACS single level minimum and single level optimum requirements PACSCL Something New for Something Old Programs & Research 6 4 December 2008
- 7. Geographic Distribution 38627 15944 US 8633 Israel 6533 Australia 5873 Canada 963559 246 Chile Europe The rest PACSCL Something New for Something Old Programs & Research 7 4 December 2008
- 8. 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 1962 1963 1964 1965 1966 1960s 1967 Programs & Research 1968 1969 Sum of ARC records 1970 1971 1972 1973 1974 1975 1970s 1976 1977 1978 1979 8 1980 1981 1982 1983 1984 1985 1980s 1986 1987 1988 Total 1989 1990 1991 1992 1993 1994 1995 1990s 1996 1997 1998 1999 2000 2002 2003 2004 2005 2000s 2006 2007 2008 (blank) (blank) PACSCL Something New for Something Old 4 December 2008 Dr
- 9. 040 $e 440183 APPM 538554 DACS blank 45180 PACSCL Something New for Something Old Programs & Research 9 4 December 2008
- 10. Encoding levels 150524 79398 High 493254 Low Medium Not Valid 316239 PACSCL Something New for Something Old Programs & Research 10 4 December 2008
- 11. DACS requirements, a first view Title 245 $a (title) 21% of records lack 10% of records with a “high” encoding level lack Extent 300 $a (magnitude) almost all have 300 $f 70% of records lack 300 $b 92% of records lack Name of creator (can be found in 7xx also, but) 100$a 43% of records lack 110$a 77% of records lack PACSCL Something New for Something Old Programs & Research 11 4 December 2008
- 12. DACS requirements, a first view Scope and content 520$a 30% of records lack Conditions governing access and use 506 $a 89% of records lack 540 $a 93% of records lack PACSCL Something New for Something Old Programs & Research 12 4 December 2008
- 13. Analyze Specialized Discovery Environments to Optimize Discovery of Archival Materials • Synthesis of user studies (in process) • Patterns in findings about users’ desires/behavior: • full-text or keyword searching • “aboutness” - subject searching • relevance ranking (keyword? title? creator? geographic location? date? extent?) • “existence” - expectations of comprehensive coverage • distinctions: what will be found where? • reliable information; trust; credibility • Most studies done as part of a redesign PACSCL Something New for Something Old Programs & Research 13 4 December 2008
- 14. Some possible outcomes • If names are important…looking for ways to leverage and control uncontrolled names • If extent is important…looking for ways to normalize wild and woolly extent statements • If titles are important…make titles more user friendly • If subjects are important (and absent)…find ways to derive subject terms, look to end user tagging • If rights and policy information is important…find easy ways to bring this to the surface PACSCL Something New for Something Old Programs & Research 14 4 December 2008
- 15. In an increasingly online discovery environment… Even humanities faculty depend less on direct assistance from the library Increasingly autonomous in using online sources (Housewright, Ross and Roger Schoenfeld, Ithaka’s 2006 Studies of Key Stakeholders in the Digital Transformation in Higher Education, August 2008.) Important to ensure that descriptions of collections are fit for use – in and out of the reading room PACSCL Something New for Something Old Programs & Research 15 4 December 2008