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Libraries, Archives and Museums: From cooperation to collaborative transformation G ünter Waibel Program Officer, OCLC Research September 10 2009 LMLAG - Not Museum Pieces? The Developing Role of Archivists and Librarians in Museums

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“ We all understand that for art museums, the collection of works of art is always center ring and will always have top billing. The art museum library is a sideshow, a sideshow that serves to bring out the best of the main attraction.” – Ken Soehner, Chief Librarian, Thomas J. Watson Library , Metropolitan Museum of Art (2005) full talk: http://tinyurl.com/5gckfb

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full talk: http://tinyurl.com/5gckfb “ To survive and to flourish […] it will be necessary for us to become as efficient and as inventive as possible. […] True collaboration that goes beyond cooperation towards partnership, may be able to give us the resources and generate the pressure to force us out of our old circus rings and into a new and more dazzling performance.” – Ken Soehner, Chief Librarian, Thomas J. Watson Library , Metropolitan Museum of Art (2005)

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Collaboration Continuum additive transformative ...

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“ The Developing Role of Archivists and Librarians in Museums” <ul><li>Relevance and interconnectedness through collaboration </li></ul>Collaboration in the wild: New York Art Consortium (NYARC) Collaboration among LAMs under the same roof: Library, archive, museum workshops

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<ul><li>Collaboration among LAMs under the same roof: </li></ul><ul><li>Library, archive, museum workshops </li></ul>Library Archive Museum

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The Workshops Princeton Smithsonian Victoria & Albert U of Edinburgh Yale

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current collaborations obstacles a vision actionable projects

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Collaboration Projects Realized <ul><li>Original: Development of a comprehensive digitization and access program for unencumbered photographic collections. </li></ul><ul><li>Actual: Development of an unencumbered photographic collection in Flickr Commons and the Smithsonian Photography Initiative. </li></ul>viewed 37,853 times favorited 802 times slide courtesy of Pamela Smith, Smithsonian Office of the CIO

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Collaboration Projects Realized <ul><li>Original: Creation of an internal single point of access to all Smithsonian collections information for staff. </li></ul><ul><li>Actual: Creation of an external single point of access to all public Smithsonian digital collections. </li></ul>slide courtesy of Pamela Smith, Smithsonian Office of the CIO

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<ul><li>“ Yale Federation of Collections” “By advocating on behalf of collections, the Federation will help create a sustainable environment for collaborations that enhance access to and use of collections by users across campus and throughout the world.” ( Beyond the Silos of the LAMs ) </li></ul>Mooring

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The Collaboration Catalysts <ul><li> Vision </li></ul><ul><li> Mandate </li></ul><ul><li> Incentives </li></ul><ul><li> Change Agents </li></ul><ul><li> Mooring </li></ul><ul><li> Resources </li></ul><ul><li> Flexibility </li></ul><ul><li> External Catalysts </li></ul><ul><li>Trust </li></ul> Collaboration Stones for Stepping Collaboration Stones for Stepping Collaboration Stones for Stepping

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Vision <ul><li>An inspiring vision provides the context in which obstacles can be overcome </li></ul><ul><li>“ [If you] come up with a really creative, innovative vision that is at the intersection of these institutions and will help our mission, and you help me frame it, I’m more than ready to…carry it forward.” </li></ul>

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Incentive <ul><li>Incentives ensure that staff have a tangible reason to engage in the hard work of collaboration </li></ul>“ We have spoken long about cross-institutional collaboration. The reality has been though…that we are measured against each other and then you do take naturally a possessive attitude.”

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Collaboration in the wild: New York Art Consortium (NYARC) Frick Brooklyn Met MoMA

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Brooklyn Museum Library Museum of Modern Art Library Frick Art Reference Library Metropolitan Museum, Watson Library

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Brooklyn Museum Library Museum of Modern Art Library Frick Art Reference Library Metropolitan Museum, Watson Library

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NYARC* vis-à-vis WorldCat *not including auction catalogs 39% of NYARC titles unique

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April 2008

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May 2009

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NYARC vis-à-vis other research libraries vis-à-vis NYPL, Columbia and NYU Overlap: 34 percent (~1/3) Uniqueness: 66 percent (~2/3)

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NYARC + Columbia, NYPL, NYU = NYC-7 “ It’s […] a perfect moment to be coming together and figuring out what we can do together as opposed to individually” Frick Brooklyn Met MoMA NYPL NYU Columbia

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Methodology <ul><li>Final Report </li></ul><ul><li>Final Group Call </li></ul><ul><li>Draft Report </li></ul><ul><li>Individual Calls </li></ul><ul><li>Survey </li></ul><ul><li>Starter Group Call </li></ul>e voilà Ratification Feedback Commitments Context Vision

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Topics ID ’d & Discussed <ul><li>Privileged Access </li></ul><ul><ul><li>Will I let your patrons through my door? </li></ul></ul><ul><ul><li>Will I lend / deliver to your patrons? </li></ul></ul><ul><li>Collection Development </li></ul><ul><ul><li>Will I let you know what I’m buying? </li></ul></ul><ul><ul><li>Will I collaborate with you so we don’t duplicate? </li></ul></ul><ul><li>Outsourcing cataloging </li></ul><ul><ul><li>Can I outsource my cataloging to you? </li></ul></ul><ul><ul><li>Can we together outsource our cataloging to a 3 rd party? </li></ul></ul><ul><li>Joint Licensing </li></ul><ul><ul><li>Can I piggy-back on your license? </li></ul></ul><ul><ul><li>Can we license resources as a consortium? </li></ul></ul><ul><li>Shared Public View </li></ul><ul><ul><li>Can we disclose our resources to the public in a single discovery environment? </li></ul></ul>

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forthcoming - October 09

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Collaboration externally: maximize your impact, maximize your reach Collaborate internally: Depend on others, let others depend on you

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Thank you! <ul><li>Comments, questions: [email_address] </li></ul><ul><li>P.S.: Want more on LAM collaboration? </li></ul>next Tuesday!