This document outlines the steps for preparing an intern for their experience in Colombia. It includes sending them informational documents, conducting a survey to determine their needs, arranging housing and an support person, assisting with the visa application process, conducting cultural awareness training for local staff, formally inducting the intern at the organization, conducting evaluations, and congratulating everyone for completing the process. The goal is to ensure a successful internship experience by addressing all logistical and cultural considerations.

1. REalizing….

2. Looking again at our TN Taker Flow, we can see we’re still in the DELIVERY part…so let’s continue with Intern Preparation!!

4. d. Intern Preparation and Visa Procedurei. Preparation: Finances and TM must send the trainee the Reception & Legal Booklet, and keep constantly in touch with him/her. }- Finances and TM must send the trainee the Expectations Survey, and let the Trainee Service Coordinator know the answers to it. According to the survey, you identify the conditions that trainee wants to live with (kind of housing, level on involving with @, etc.). - Give the trainee at least two options of housing, and define one person from LC that is going to receive him/her for two or three days at home. - Define the person from “Padrino Team” who is going to be in charge of the trainee.

5. MCVP ICX gives ICETEX the physical docs from trainee. ii. Visa: ICETEX makes a letter for consulate, and sends it virtually and physically (it takes about 2-3 weeks for the letter to arrive to the consulate depending on the distances). Once the letter is at the Consulate, ICETEX notifies the MCVP ICX, MCVP ICX notifies VP ICX, VP ICX notifies TSR Coordinator, and finally he/she tells the trainee to go to the nearest Consulate and apply for Colombian visa. To apply, the trainee must take this: Fill anapplication form.

6. 4 pictures white background 3X3 cm.

7. Passport.

8. The organizational acceptance note. The application for visa process lasts around 2-3 days. However, it may differ in some consulates, so you must notify the trainee to call to consulate first before going and verify if the letter from ICETEX has actually arrived. Once the trainee gets the visa, Delivery Coordinator must ask him/her to send: Scannedcopy of visa.

9. Scanned copy of tickets (they MUST be round). It’s to ensure the trainee gets back to his/her country when the internship ends. e. Company PreparationWhile intern preparation and visa procedures are being carried out by Delivery Coordinator, the account manager of the TN Taker must prepare a brief seminar of Cultural Shock for the people that are going to work with the trainee, and do it before trainee arrives

10. f. Intern Induction into OrganizationOnce the trainee has arrived, the account manager must introduce him/her to the TN Taker. During this introduction meeting take into account: - Take the Agreement and the TN Form to clarify each of the points on them (review carefully the Job Descriptions). - Ensure the good conditions of work space and tools needed. - Define exact dates in which the TN Taker requires to receive the monthly bills. - Write everything down in an act and make it sign.

11. Ask VP Finance to generate the bill for the second 50% of the CUA. Take 3 copies of the bill to the TN Taker and make him/her sign them. Once the TN Taker has paid the second 50% of the CUA, the MC passes the form to Status:REALIZED 

12. CONGRATULATIONS!!!YOU HAVE A RE!!!!! 

13. 4. RE-RAISING